Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

Chief Communications Officer
Deputy Senior Director, Finance
Director, Membership & Marketing
Government Relations Intern
Public Relations Intern
Senior Production Editor
 

 

Chief Communications Officer


The Optical Society is recruiting for a Chief Communications Officer (CCO) who will develop and implement an exceptional communications plan for The Optical Society (OSA), directly managing communications activities that promote, enhance, and protect the organization’s messages and brand. The individual will be an ambassador for the organization and will build relationships with the volunteers and stakeholders across the globe, as well as with other members of the OSA Executive Team to ensure consistent branding, messaging and advocacy. The goal is to advance the organization’s position and visibility with relevant constituents, as well as to drive broader awareness and donor/financial support for OSA and the value and benefits of optics and photonics.  The CCO serves as an active member of the Executive Team and works collaboratively across OSA to complete projects and meet/exceed goals.
 
PRIMARY RESPONSIBILITIES:
 
Communications Strategy, Vision, and Leadership
 
Lead, direct, manage, monitor, and evaluate OSA Communications activities focused on internal and external relations to support OSA’s mission and enhance OSA’s reputation.  Develop and implement an integrated strategic communications plan to advance OSA’s brand identity; broaden awareness of its programs and initiatives; and increase the visibility of its programs across key stakeholder audiences.  Identify challenges and emerging issues faced by the organization. Work with Executive Team and staff to recognize internal and external communications opportunities and solutions, and define and execute appropriate strategies to support them. Provide input to the strategic planning process.


Organizational Branding and Marketing

 
Serve as principal convener of OSA Branding and Marketing Steering Committee composed of individuals from appropriate OSA divisions (Publishing, Meetings and Industry, Membership, Foundation, etc.). Work collaboratively with units and outside consultants as needed to develop and maintain a comprehensive branding strategy, updating current brand guidelines, creating templates for use, empowering units to be creative, and auditing their usage. The Steering Committee will be responsible for ensuring compliance with branding guidelines and messages throughout the organization in a consistent manner. The Steering Committee will also be responsible for ensuring that marketing and communications efforts throughout the organization are consistent in extending the OSA brand and logo.
 
OSA Digital Platforms
 
Serve as principal convener of OSA.org Steering Committee composed of individuals from appropriate OSA divisions (IT, Publishing, Meetings and Industry, Membership, Foundation, etc.) to ensure optimal visibility, timeliness, and consistent messaging on OSA.org and its constituent websites. Working with IT and outside consultants as needed, oversee, overhaul and redesign of and updates to OSA.org. Oversee video content strategy and creation across OSA platforms for brand, tone and voice.
 

Public Relations
 
Ensure effective development, implementation, and evaluation of public relations plans for individual programs.  Initiate proactive focus on positioning OSA and evaluation of efforts and modification based on assessment. Work with individual OSA divisions to develop social media guidelines and monitor compliance with guidelines. Ensure that all opportunities for the CEO, Executive Team and Officers are fully vetted.  Draft materials for the CEO and officers of OSA as needed, including speeches, messages, columns, presentations, and introductions. Use various forms of video to create engaging stories which align with our brand values and goals.
 
Internal Communications
       
Develop and deliver an annual internal communications strategy, with goals of promoting strategy and brand awareness and inspiring employee engagement across the company. Strategically manage and partner with key stakeholders with content development and programming across communication delivery channels including intranet, all staff meetings, events, webcasts, digital communications and email distribution. Work with highly confidential materials across a wide spectrum of constituencies and coordinate multiple projects simultaneously. Establish, interpret and recommend communications for company-wide policies and practices. Collaborate with PR Director to anticipate and manage internal and external crisis communications.
 
 
 
SECONDARY RESPONSIBILITIES:
 
  1. Oversee special projects/initiatives as requested
  2. Liaise with teams and organization for crisis management
  3. Oversee, coach, and mentor staff by challenging, motivating, and promoting their professional development through goal-setting and effective evaluations
  4. Anticipate operational needs and plan accordingly for appropriate staffing, costs, and efficient operations
  5. Establish policies and procedures for communications and ensure the development of operational guidelines as needed
     
EDUCATION AND EXPERIENCE:
 
  1. Master’s degree required; candidates with relevant experience will be given priority
  2. Fifteen years’ professional work experience in progressively more responsible roles in external and internal communications, branding, including at least five years professional work experience in project management and proven supervisory experience
  3. Experience working with a volunteer, governance-driven science-based organization (i.e., professional & individual membership); priority will be given to candidates who have worked in scientific/engineering nonprofit organizations and scientific/engineering societies
  4. Experience with a fast-paced office environment and shifting priorities
  5. Strong record of accomplishment of high integrity, sound judgment, confidentiality, and discretion
 
SKILLS AND ABILITIES:
 
  1. Strong interpersonal skills, including ability to operate diplomatically, effectively, and collegially with volunteers, members, customers, colleagues, and staff
  2. Outstanding leadership; oral and communication skills
  3. Ability to lead by example, develop and challenge staff, and develop effective teams
  4. Innovative and resourceful problem-solving ability, focus, and initiative
  5. Ability to see the “big picture,” think strategically, synthesize large amounts of data and information, and draw appropriate conclusions
  6. Excellent planning and project management skills, with a keen attention to prioritization, execution, deadlines, and efficiency
  7. Excellent financial skills from developing and managing budgets to analyzing return on investment, explaining variances, writing budget narratives, and making projections
  8. Ability to adapt to a rapidly changing situation/fast paced environment
  9. Ability to travel domestically and internationally
     
     
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

 

Deputy Senior Director, Finance


The Optical Society (OSA) is recruiting for a Deputy Senior Director, Finance. The Deputy Senior Director (DSD), Finance is responsible for the oversight of accounting and financial reporting for The Optical Society (OSA) and the OSA Foundation (OSAF). The individual manages a team of eight staff members with responsibility for general ledger, accounts receivable, accounts payable, fixed assets, and taxes.  The DSD ensures that OSA has the processes and procedures in place to support effective program implementation. 
 
PRIMARY RESPONSIBILITIES:
1.  Finance and Accounting
  • Ensure accounts, ledgers and reports comply with GAAP and regulatory requirements.
  • Prepare, review and approve financial statements and month-end entries and reporting package for accuracy and timely distribution to management.Monitor financial performance and keep senior leadership informed of changes to plan.
  • Maintain internal control and safeguards for receipts, payments, fixed assets and recording transactions.
  • Serve as primary point of contact with outside auditors to coordinate audit activity.
  • Create and review Finance and Audit Councils ebooks.
  • Serve as Finance lead on tax compliance and reporting.
  • Recommend and implement improvements for accounting processes to increase efficiency and accuracy.
  • Provide guidance to stakeholders on finance and accounting best practices to support effective program implementation
2.   Annual Budget Process:
  • Support the annual budget process and participate in quarterly review meetings.
3.   Cash Management and Investments
  • Monitor operating account balances and recommend necessary cash transfers.
  • Review and approve monthly investment reports prepared by staff from third party reports.
4.   Internal Controls:
  • Develop, communicate, and update Finance and Accounting policies and procedures.
  • Review and update Finance SOPs to clarify roles and responsibilities.Coordinate with Finance management to assign system rights and responsibilities to ensure balance separation of duties with appropriate access.
  • Enforce established internal controls and recommend changes as necessary.
  • Establish the controls for OSA and OSAF’s assets to include, but not limited to, maintenance of the fixed assets ledger and a process for periodic inventory.
 
5.  Team Leadership
  • Motivate and implement training programs for team members to develop skills and increase knowledge base; clarify roles and responsibilities while building a supportive team environment.
  • Strengthen internal communications with staff; promote process efficiency and accuracy across functions.
  • Supports Senior Director, Finance as needed on special projects and serves as deputy in her absence.
 
QUALIFICATIONS AND EXPERIENCE
  1. Bachelor’s degree in Accounting or Finance, CPA required, MBA desired.
  2. At least seven years of supervisory experience and fifteen years of progressive experience in finance and accounting with a leadership background.
  3. In-depth knowledge of accounting, financial reporting and generally accepted accounting principles and practices and risk management.
  4. Solid experience in coordinating audit activities and managing reporting, accounts payable and receivable, general ledger, fixed assets, accounting for investments, and separate entity accounting.
  5. Proven experience in the implementation of operational best practices.
  6. Excellent interpersonal and communication skills, ability to interact with all levels of staff and to explain accounting terms to non-accountants, experience in effectively communicating key data, including presentations to senior management and Board.
  7. Advanced Excel and PowerPoint skills, experience with Dynamics SL and Management Reporter.Experience with Bi360 and Tableau preferred.
  8. Experience in grants management and reporting of government, corporate and foundation grants to funders and required external reporting.
  9. Technology-savvy with experience selecting and overseeing software and systems implementations; advanced knowledge of accounting and reporting software.
  10. Outstanding analytic, organization and problem solving skills for strategic data interpretation versus simple reporting.
 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

Director, Membership & Marketing

The Optical Society (OSA) is recruiting for a Director, Membership & Marketing for our Membership Department. The Membership team is responsible for a comprehensive membership program that results in meeting organizational key results in acquisition and retention. The team is also tasked with the efficient administration and operations of a membership body totaling 21,000 individuals from around the world. The Director, Membership and Marketing, leads the development and management of recruitment and retention promotion; utilizes research and trend analyses to set effective strategies; and engages in consistent tracking, assessment, and reporting of marketing efforts. The Director, Membership & Marketing should be a proven collaborative leader with expertise in relationship building, project management, and modern marketing practices and the business acumen to manage the strategy, portfolio, and be consistent with brand alignment of the Society’s member and program marketing messages in the context of OSA’s dynamic, mission-critical activities.
 
PRIMARY RESPONSIBILITIES:
 
  1. Identify high-value sales territory, channels, and prospects to meet membership and revenue targets, in collaboration with stakeholders.
  2. Present, promote and sell products/services/memberships using solid sales techniques  to existing and prospective customers
  3. Responsible for communicating to current and potential members via telephone calls (outbound and inbound calls), direct mail, social media interactions, and email communication.
  4. Evaluate Marketing & Sales efforts on a continual basis to ensure quality is high, goals are being met, progress is recognized, and in areas to grow our market share.  
  5.  Oversees the development of global membership campaigns that meet diverse needs in all parts of the world, supporting their efforts to increase and retain members in all populations.
  6. Develop and implement a plan to recognize member milestones, such as certifications, anniversaries or awards
  7. Leads the development of a comprehensive marketing plan to increase acquisition and retention of OSA members overall—and select membership categories in particular.
  8. Leads marketing efforts on transitioning long-term OSA members to multi-year or lifetime categories; accomplishes research on members who are currently in multi-year membership categories, develops demographic profiles for each multi-year option, and determines those most likely to choose a multi-year membership. Determines target segments for each multi-year option, and develops key messages, value statements and prioritization of benefits for each option.
  9. Leads marketing efforts on encouraging long-term OSA members to apply for Senior Membership status; analyzes the Senior Member designation and its overall impact on OSA membership retention. Researches members who are currently Senior Members and develops a demographic profile to determine those most likely to apply.
  10. Leads marketing efforts to increase acquisition and retention of members, including the transition of students to individual members post-graduation. Assesses the impact of student membership in career development; develops case studies for future recruitment efforts.
  11. Leads marketing efforts to source prospects external to OSA’s house list. Analyzes conversion rates to determine efficacy of all prospect lists. Develops targeted marketing campaigns with customized messaging based on types of lists used.
  12. Oversees the quality and accuracy of member communications—including onboarding materials, the bi-annual Member Resource Guide, and monthly member newsletter.
  13. Facilitates the cross marketing of OSA’s products and services.
  14. Oversees the management and efficiency of the membership module within OSA’s AMS database.
  15. Actively participates in Membership and Outreach Programs Council activities.
     
 
EDUCATION AND EXPERIENCE:
  • College degree
  • 7 or more years of relevant association management experience
  • 3 years of experience managing/supervising a team
     
    SKILLS AND ABILITIES:
  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines
  • Knowledge of complete marketing cycle and ability to function in all phases. Must have experience developing a variety of marketing materials—including working with external vendors on production and distribution
  • Experience managing lists for email and direct mail marketing
  • Experience with social media and on-line marketing (banner ads, web content, content/inbound marketing, and Google AdWords)
  • Basic knowledge of income/expense accounting
  • Technologically proficient with a solid understanding of and ability to use appropriate software products. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred
  • Graphic design capabilities in print and electronic formats and experience with print production. Some experience in the Adobe Creative Cloud suite is preferred: Dreamweaver (or HTML), Illustrator, InDesign, and PhotoShop
  • Experience with netForum—especially with reports and queries—and Tableau dashboards is preferred
  • Interest in science is a plus
  • Strong customer service orientation
  • Ability to travel (less than 10%)
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.
 
 
 

Government Relations Intern




The Optical Society (OSA) is recruiting for a 2018 Spring Government Relations Intern to assist in our External Relations Department.
 
Responsibilities:
 
  1. Research ongoing policy issues related to science, technology and government
  2. Assist with preparation for Congressional Visits Day including compiling bios of members of Congress, assist with background materials, assist with scheduling appointments for Hill visits, assist the training session setup, putting together folders, and other tasks as assigned.
  3. Watch/attend briefings and hearings and write summaries for staff and for Washington Updates
  4. Assist with preparing the Washington Updates newsletters including writing content
  5. As needed, process invoices
  6. Make updates to OSA GR web sites including IPAC, NPI and Washington Updates
  7. Draft “write your rep” letters
  8. Assist with preparation for public policy related meetings/events and for events in DC, help with onsite needs of the event
  9. Assist with preparation for the Congressional Fellowship Interview Weekend including putting together notebooks for the selection committee
  10. Other government relations tasks as assigned



Qualifications:
 
Undergraduate students pursuing a BA or BS in political science, public policy, public administration and business, or a related program.
 
 
OSA is located in the Dupont Circle neighborhood of Washington, DC. Please send resume, cover letter and 1-2 page writing sample to resumes@osa.org.
 
 

Public Relations Intern

The Optical Society (OSA), a prestigious non-profit, scientific professional society in Dupont Circle is seeking a college-level intern majoring in public relations/integrated communications to work on the public relations team.

Position Summary: 
       Writing, Research & Analytics
  • Manage timelines, project trackers
  • Writing press releases and other promotional copy
  • Supporting conference/tradeshow PR planning and implementation
  • Updating and maintaining media contact lists
  • Other PR tasks as assigned

Position requires strong organizational and communication skills, attention to detail, ability to multitask, and superior writing ability. You will gain practical, hands-on public relations experience at an international non-profit organization. Assignments will be comparable to those of an entry-level PR position and will give you a well-rounded introduction to a fast-paced PR environment.

Education & Experience:
  • College-level coursework in public relations and/or integrated communications
  • Familiarity with social media and media relations tactics
  • Experience using Microsoft office software
 
Skills & Abilities:
  • Interpersonal and written communication skills required for internal and external contacts
  • Ability to manage workflow with daily deadlines
  • Strong organizational and project management skills
  • Ability to work independently or in a team environment

Term:
  • May – December 2018 part-time (20-25 hours per week). Stipend/hourly rate to commensurate with experience. Will need to come in for training in early May before formally starting the position.
 
  • Build your resume and PR industry references. Get valuable PR experience.

Please send resume, cover letter and two page writing sample to resumes@osa.org.
 

Senior Production Editor



The Optical Society (OSA) is recruiting for a Senior Production Editor. The Senior Journal Production Editor’s chief duty is to perform tasks that contribute to the quality and process efficiency of assigned journals. The Senior Production Editor must possess expert knowledge of both traditional editorial production and XML-centric processes for structuring, validating, and publishing both text and multimedia content to PDF, HTML, and other formats. The incumbent in this role must also be able to concentrate for long stretches and work effectively with content that can contain dense mathematics and other highly structured information. The Senior Production Editor is also assigned specific duties to support aspects of development, implementation, and ongoing monitoring of the new initiatives that Pubs Production adopts each year.
 
Primary Production Responsibilities
 
  1. Ensure that materials, including metadata and multimedia files, are complete and correct before transmission to vendors
  2. For Express journals, perform XML tagging and normalization routines
  3. Apply the appropriate level of copyediting, proofreading, or other quality control at each production stage
  4. Monitor the author-alteration process; work directly with authors when appropriate
  5. Check all final proofs and (a) perform needed changes, (b) authorize publication
  6. Perform online article publication; includes final quality control and treatment of XML, PDF, and, where appropriate, HTML and multimedia
  7. Compile issue and coordinate issue publication; for print journals, coordinate print process, including electronic bluelines
Other Responsibilities
 
  1. Monitor overall workflow, product quality, and process efficiency of assigned journals
  2. Monitor vendor queues and turnaround times; monitor vendor quality for copyediting, XML preparation, and composition
  3. Participate in establishing and applying evolving initiatives in the production process
  4. Provide coverage for other OSA journals as needed
EDUCATION AND EXPERIENCE: 
 
  • Bachelor's degree or equivalent experience required, preferably in English, journalism, or science.
     
  • One year of scientific (e.g., physics, chemistry, biology, mathematics) copyediting or editorial production required.
     
    SKILLS AND ABILITIES: 
     
  • Excellent skills in English writing and grammar.
  •  Strong knowledge of XML tagging and validation practices.
  •  Demonstrated ability to meet editorial deadlines with quality and efficiency.
  • Strong interpersonal skills required for working with publishing staff and with external editors, authors, and vendors. 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.