Speaker Resources

OSA Virtual Meetings: Speaker Resources

Many OSA Meetings will be presented in a virtual conference format this year. OSA is using the Zoom web conferencing platform to facilitate virtual meeting rooms. And while many are increasingly becoming more familiar and comfortable with using Zoom for meetings, we wanted to provide some basic on using the platform for presentations. In addition, this page links to other speaker resources — including a compilation of questions most frequently asked about the virtual format. 

Use the OSA Zoom Background When Presenting!

We encourage all speakers to use the OSA background when presenting—either live or in a prerecorded video.

The Zoom platform allows you to customize your virtual background in Settings/Virtual Background.

  1. Download the OSA background image or save the image displayed above (PC users: right click on image, then select "Save as"; Mac users: drag and drop image or CNTRL-click, then "Save Image as".)
  2. Select the "+" button to add the OSA image to your Zoom client.
  3. Select "Mirror my Video".

Note that virtual backgrounds work best when you present in front of a bare wall with no bright light behind you.

Speaker Timeline

2 Weeks Prior to Meeting Start Date        Presenters wil receive an email message containing information on how to upload presentation videos. If you have not received this email two weeks prior to the meeting, please contact cstech@osa.org, and confirm the preferred email address for correspondence.
1 Week Prior to Meeting Start Date    Submit your pre-recorded video no later than this date.
1 Day Prior to Scheduled Session      Presenters will receive an email message containing connection information and personal Zoom web link. (The link will be unique to each presenter within a session and cannot be shared.) The email will come from the Zoom Virtual Room.
15 Minutes Before Session Start Time   Enter the virtual meeting room to receive any instructions from the room monitor, or to work through any issues or concerns.


Instructions and Resources

An Introduction to the Zoom Web Conferencing Platform

Never used Zoom? Not a problem. We offer some basic instructions on how to create an account as well as some handy features you'll want to utilize as a presenter or participant.

Prerecording a Video Presentation

Get step-by-step instructions on how to record your presentation, then upload it to the presentation module.

Presenting a Virtual, Live Presentation

For speakers that have opted to present live during the virtual session, please review these step-by-step instructions first. In addition, we offer some helpful hints to present you and your talk/poster in the best light.

Frequently Asked Questions: Speakers

We know this virtual format is new for many of you. Fortunately, you are not the first to present virtually at an OSA Meeting. We have compiled a list of questions (with responses) that other speakers have previously asked. Review this resource for information on presentation tips, withdrawals, the virtual program and poster presentations. And, of course, we're here to offer assistance should you still have questions.

Instructions for Session Presiders

During your session, an OSA Staff Member will be on hand to support your responsibilities as a Presider. However, you will benefit greatly from reviewing helpful Zoom hints and step-by-step information on how to start the session and introduce speakers, and how to facilitate Q&A.