13 October 2020 – 16 October 2020 OSA Virtual Event - Eastern Daylight Time (UTC - 04:00)

Virtual Poster Guidelines

Poster PDF l Three-Minute Poster Preview l Pre-recording with Zoom l Real-Time Discussion

We are launching a new interactive Poster Session experience designed to increase presenter and attendee discussion at the Laser Congress.   All posters will be displayed in gallery view with  search features by keyword, topic category, presentation times, and a flag displaying any poster presenters available for real-time communication. Each poster will have a dedicated page that will include a 3-minute poster preview and/or poster PDF, as well as an embedded chat window displaying the chat dialog supported by the discord platform.

Presenters will have the following opportunities to present your research and communicate with attendees:  

  • provide a one-page Poster PDF that can be published as supplemental material to the abstract and two-page summary.
  • submit a three-minute recorded presentation.
  • participate in real-time and asynchronous discussion with attendees via Discord.

Presenters may choose one or multiple methods of presentation (example, provide a Poster PDF and be available for real-time discussion, or provide a 3-minute video and a poster PDF).  Presenters are highly encouraged to fulfille all three options to best facilitate a robust and dynamic virtual Poster Session.  Presenters MUST provide either a 3-minute video OR a Poster PDF or both in order to be published.

Poster PDF Requirements

Note: your Poster PDF should be one page only.

All poster presenters will have the opportunity to provide a one-page poster PDF which will be displayed in a searchable gallery and accompany any other materials provided or your discord channel. 

  • Please remit your poster file(s) to cstech@osa.org at least one week prior to the conference.
  • Name your poster file using your presentation number followed by “-1” (e.g., JW2A.19-1).

While we don’t have a specific template, there are a number of companies that offer free templates to assist you in creating your Poster PDF. The A0 poster size formatted vertically is the most popular based on the usual, physical dimensions for the Laser Congress.

 

Online Resources

All registrants will be able to access both your paper and your Poster PDF from your presentation listing on the mobile app or website schedule. In addition, OSA will upload your Poster PDF to OSA Publishing's Digital Library as supplemental material to the actual paper.

Optional Recorded Three-Minute Video

Poster presenters will be given the option to provide an optional three-minute video describing their poster. 

The three-minute video must include a PowerPoint as accompaniment, which is limited to no more than four slides. Each slide must have your final abstract ID (e.g., JTu2B.5) and your last name. No live presentations will be given, but presenters are able to participate in real-time discussion with attendees.

Pre-recording Your Presentation in Zoom

The 2020 Laser Congress will be presented using the Zoom web conferencing platform. If you have never used Zoom, instructions on creating an account and basic features can be found here. In order to record your presentation, you must first download and install the Zoom client. For directions on recording your presentation, view the Virtual Presentation Guidelines page.

Real-Time Discussion

Poster presenters are highly encouraged to be available for real-time discussion with attendees.  An essential benefit of an in-person meeting is the ability to network with other attendees and talk in-depth with speakers and poster presenters. This OSA Meeting may be virtual, but there are still opportunities to meet up and talk in-depth and to make those professional connections. (The only thing you’ll miss is the handshake.) We are pleased to offer a digital forum, an extension of the 1:1 poster discussions and hallway conversations through the discord platform. 

All poster presenters are encouraged to make a Discord account to participate in real-time discussion.  While you can use Discord without creating a profile, your access may be reset every time you close the app. Check out the Discord Getting Started Guide for more information.  Presenters will be sent information directly about creating a Discord account in the coming weeks.