Traveling lecturer

The Traveling Lecturer program provides funding for student chapters to host a guest speaker of their choice, annually. As a traveling lecturer, you are afforded the opportunity to travel around the world on behalf of Optica to provide technical and/or professional development content to students. 

Types of lectures

Lectures can come in two forms, dependening on the agreement between the lecturer and hosting chapter:

  • In-person - We will provide up to $1,500 in funding to help you travel to your destination.
  • Virtual - We will provide an honorarium of $400 for lectures completed virtually
Become a lecturer

Benefits and commitments:

  • The ability to work with the Travel Agency to customize your trip by booking transportion and lodging accommodations without any out-of-pocket expenses at the lowest logical fare.
    • Lecturers who choose to book their own travel and hotel accommodations must follow the Travel Policy to receive a reimbursment towards their transportation and lodging with proper expense report and receipts submitted.
  • The opportunity to be highlighted in the member newsletter and website.
  • Members can provide up to two lectures each year upon request.
    • Participants must be active members.
    • Students are not eligible to participate in this program as a lecturer.
    • Additional lectures may be approved upon request.

How the Program Works:

  • A lecturer can join anytime throughout the year. He/she must have a complete profile in their account before joining the program (profile picture, short biography, and discussion topics). You can learn how to join and update your credentials here
  • Chapters select a Traveling Lecturer from the directory and complete a request in the Grants DatabasePlease note that not all members of this program will be requested each year. 
  • We invite the lecturer on the chapter's behalf and confirm the lecture.
  • The lecturer books travel once confirmation is received from us.
  • The chapter contact coordinates the details of the lecture topic(s) and visit logistics.
  • Lecturer and chapter complete a post event follow up.

How to sign up

  • Confirm you are an Optica member
  • Login to the My Account section of OSA.org and select “Participation”
  • Scroll down and Select “Become a Traveling Lecturer”
  • Update your discussion topics, speaker biography, and headshot (please ensure the discussion topics are completed)

You can update your profile at any time. For any assistance please click here.

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Host a lecturer

If you are part of an active student chapter, or at an HBCU or other MSI, you can apply to host a lecturer at your university by following the steps below.

  • Review and determine a speaker from the Traveling Lecturer DirectoryThe Traveling Lecturer Directory is part of the Universal Directory and you must select "Traveling Lecturer" in order to sort the list.
  • Submit your request in the Grants Database

Timeline

Applications are reviewed on a rolling basis throughout the year and granted as funding is available. Chapters may only host one lecturer per year, but can email studentchapters@osa.org to see if additional visits are possible. Please allow at least two-three months of advance planning when considering a lecturer request. 

After the chapter has submitted a request:

  • We will confirm/deny the request
  • If confirmed, we will contact the lecturer on your behalf and instruct how they can book their travel through our agency
  • Assuming the invitation is accepted, the chapter will take over and work with the lecturer on all logistics pertaining to the visit
  • At the conclusion of the visit, the chapter must submit a follow up report in the grants database

Any questions about the process can be sent to studentchapters@osa.org