Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

 

 

 


Director, Business Development

 

 

The Optical Society (OSA) is recruiting a Director of Business Development to lead and oversee the development and growth of profitable new business ventures and to develop and maintain effective key member, volunteer and industry relationships. This position will ensure department growth through directing and managing business development activities ensuring these are delivered in accordance with OSA’s and the Science Advisor Department’s strategies & goals including the OSA Meetings & Incubator Program. Other duties include financial management, as well as leadership and contributions to achieving the strategic goals of OSA, the Science Advisors and Meetings teams.

 

PRIMARY RESPONSIBILITIES: 

 

Business Development:

  1. Identifies and manages new business development for the technical meetings portfolio, including development of new incubators, new meeting formats and new workshop opportunities.
  2. Contribute to the development and refinement of the Science Advisor’s department and Meetings department visions and strategy, while supporting the Meetings Councils Strategic Plan.
  3. Takes the Hot Topics identified by the Science Advisors in their trip reports, in consultation with appropriate stakeholders, and makes recommendations for potential revenue growth-focused meetings while leading implementation through new incubators or other products.
  4. Will develop new business opportunities through attendance at conferences, industry meetings, and competitive programs globally. Will transition ideas or analysis to appropriate stakeholder teams to allow them to evaluate new opportunities.
  5. Liaise with other Society strategy and business development groups on the implementation of the department’s strategic and operational plans.
  6. Develop Business Plans based upon department objectives, with feedback from appropriate stakeholders, followed by briefings to the C-level leadership for further review and approval.
  7. Impact the visibility and profitability of OSA by ensuring strategic and tactical management decisions and new business development.
  8. As the Business development lead, ensure efficient and effective marketing, advertising and promotional planning through the marketing department. 
  9. Assist stakeholder team in evaluating potential business opportunities.
  10. Utilizes Science Advisors as needed to fully execute on meeting concepts, implementation, or transitions to larger–scale meeting opportunities (Congresses, etc.).
  11. Identify trendsetter ideas by researching industry and related events, publications, and announcements.
  12. Evaluate other meetings and products with an eye towards acquisitions that would strengthen OSA’s revenue streams. Provide M&A support and leadership, analysis of market strategies, deal requirements, and/or financials, while evaluating options and resolving internal priorities.
  13. Continually look for new opportunities that might have profit potential or be of interest to other stakeholders within OSA.  Brief and transition observations as needed. 

     

Program Development:

  1. Act as the prime lead for launching all incubators
    1. Manage the meeting through inception
    2. Obtain buy-in from all key stakeholders
    3. Establish a template for Incubator business plan development which will define a methodology for measurement of a proper Return on Investment
    4. Obtain approval from executive leadership to move forward
    5. Lead the incubator through the first iteration
    6. After identification and engagement of volunteers to lead Incubator meetings, transitions logistics to Meetings Operations.
    7. Maintain tracking and metrics for the Incubator program
  2. Examine risks and potentials while estimating partners' needs and goals.
  3. Review competitive meetings and other external society programming to identify opportunities to develop or expand new thrusts that can provide unique programming for OSA-wide activities.
  4. Locate or propose potential business opportunities for exploration. After identification, either prepare business plans for execution or transition plans to appropriate stakeholders for refinement and approval by their C-level supervisor.

Grant and Sponsorship Development:  

  1. Oversees all grant opportunity identification for Incubators, meetings and other business development opportunities.
  2. Works with Grants Manager on grant submission and reporting.
  3. Oversee identification and securing of company/institution contributions for Incubators and other programs/workshops.

 

Financial Management:

  1. Works with Operations Division to jointly assess financial and operational viability and format options of/for new programs/meetings.
  2. Present a budget for approval and manage resources within those budgetary guidelines of and for new programs and meetings.
  3. Ensure the budgets for new programs match the guidelines established collaboratively with the Meetings Operations team.
  4. Provides financial analysis of all grants/contributions.

 

Other duties as needed, including inter-departmental reviews and oversight committees.

 

KNOWLEDGE AND SKILLS

  • Outstanding computer proficiency including MS Office applications
  • Effective written and oral communication and analytical skills.
  • Ability to protect department’s value and reputation by keeping information confidential.
  • Good project and time management skills 
  • Prospecting Skills
  • Presentation Skills
  • Selling to Customer Needs
  • Knowledge of business and management principles
  • Strong analytical skills 
  • Organizational skills
  • Leadership skills
  • Ability to work collaboratively 
  • High Energy Level
  • Professionalism

     

EDUCATION AND EXPERIENCE: 

  • Seven to ten years developing and managing strategic plans, business partnerships and collaborations.
  • BS required; Master’s degree preferred.

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

 

 


 

Director, OSA Brand Marketing

 

The Optical Society (OSA) is recruiting for a Director, OSA Brand Marketing. The successful individual develops, coordinates, administers, and maintains OSA’s promotional, branding, new media, video content, and creative programs and provides customer research and analyses, brand strategy support, web content, and communications delivery systems to ensure the efficient and effective implementation of these activities in support of OSA’s global and program strategies.  This individual excels in new media, message development and branding to build attention-getting, brand-reinforcing creative, relevant messaging and state-of-the-art marketing content.  This individual leads internal and interdepartmental coordination efforts as well as vendor management in the execution of marketing programs.

 

 

PRIMARY RESPONSIBILITIES:

  1. Manages OSA’s global brand strategy and overall messaging.
  2. Monitors marketplace trends, evaluates new tools and processes, manages vendors/partnerships, and identifies opportunities/enhancements to plans.
  3. Oversees the development and management of departmental marketing budget.
  4. Oversees the OSA Marketing Booth at OSA meetings.
  5. Leads brand development including: positioning, voice/tone, brand visual and assets and website/app development.
  6. Collaborates in the development of relevant content to ensure accuracy, alignment to overall brand strategy and consumer experience.
  7. Collaborates with internal stakeholders to ensure brand constancies to grow their market share.
  8.  As a convener, partners with IT department, on strategy for osa.org and works to provide best-in-class web sites including content, design, and user experience and leverage new media, communications and delivery channels.
  9. Supports the compliance of OSA-wide branding standards across all communications and marketing channels and platforms through collaboration with all OSA departments.

 

SECONDARY RESPONSIBILITIES:

  1. Ensures the effective management of marketing budgets to maximize financial resources towards the achievement of organizational branding and promotional objectives.
  2. Develops and uses measurement systems to monitor and project program trajectories and support strategic decision-making.
  3. Collaborates with staff to use high quality and state-of-the art strategies and plans in all marketing, design and communications practices for video, email, web sites, social media, print, mobile apps, and other efforts.
  4. Oversees projects aimed at positioning OSA and its products in new markets, as well as ensuring effective marketing plans for brand awareness.
  5. Institutes project management practices and procedures for all projects.
  6. Directs document management efforts for all OSA marketing and communications project – historical and current.
  7. Manages directly or oversees the effective management of all vendor relationships involved in providing marketing consulting, design and other services to augment OSA’s marketing resources.

 

EDUCATION AND EXPERIENCE:

  1. BA Required MBA preferred  
  2. Prior experience in an advertising, marketing or design agency preferred.
  3. Familiarity with science research and scientific publishing preferred.
  4. Experience with video development and production and new media.
  5. 5 to 7 years’ expertise overseeing all aspects of marketing disciplines with strong emphasis on creative services and/or measurement.
  6. Experience managing external vendors.
  7. Experience in applying measurement systems to monitor programs.

 

SKILLS AND ABILITIES:

  1. Ability to handle multiple tasks and deadlines simultaneously.
  2. Seasoned in developing and maintaining budgets.
  3. Excellent written, oral, interpersonal communications skills.
  4. Excellent analytical ability.
  5. Ability to demonstrate strategic competency.
  6. High detail orientation and highly organized.

 

PERSONAL CHARACTERISTICS:

 

  1. Approaches work with passion, enthusiasm and high energy.
  2. Strategic thinker, flexible problem solver and great listener.
  3. Able to effectively communicate and inspire others to initiate and deliver in a timely and pro-active manner.
  4. Ability to foster collaboration across departments.

 

 

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

 


 

Director, Public Relations

 

The Optical Society (OSA) is recruiting for a Director, Public Relations. The position will plan, direct and implement all public relations activities for OSA towards the objective of ensuring high quality communications in support of OSA’s mission and to enhance the society’s external reputation. Manage key communications efforts. Support meetings’ and publications’ efforts as they relate to communications and promotional opportunities.

 

PRIMARY RESPONSIBILITIES:

  1. Create, oversee and implement overall PR plans for OSA as well as PR plans for individual programs and projects for both domestic and international activities.
  2. Support plenary speaker selection, outreach and confirmation for relevant OSA meetings and events (Leadership, OFC, FiO and 3 OSA Congresses) to identify public relations opportunities. Serves as primary contact for content development, on-site logistics and speaker management.
  3. Develop and implement PR programs for OFC, OSA Life Science, OSA Imaging, OSA Laser Congress and CLEO, FiO (including Daily Wrap content, video production, plenary scripting and plenary speaker management.)
  4. Manage PR programs for special projects, e.g., International Day of Light, Centennial ever-green programs Light The Future (including script writing, on-site speaker management, post-presentation blog writing)
  5. Promote society objectives/initiatives including meetings and exhibitions, publications, member activities, field of optics opportunities and government relations.
  6. Draft and disseminate news releases and media materials, promoting OSA initiatives, publications, conferences and programs. 
  7. Build and maintain ongoing communications with key reporters and industry analysts.
  8. Support corporate community in PR activities.
  9. Proactively develop media opportunities for OSA executives and volunteer leadership and the promotion of the field of optics.
  10. Manage PR consultants and agencies as needed (AIP, Creative Science Writers, Aaron Cohen, Wilkinson & Associates consulting, C&G Partners).
  11. As appropriate, develop and provide PR support for crisis communications efforts.
  12. Provide training, support to internal departments’ social media outreach activities.
  13.  Provide training on media relations and social media to OSA student chapter leaders and OSA Ambassadors as needed.
  14. Develop strategic direction to OSA’s overall digital media communications efforts.
  15. Ensure high-quality PR visibility, access, and content management or oversight in digital media channels such  the osa.org newsroom, OSA blogs and digital strategy
  16. Support Executive Office in speechwriting and external presentation development and messaging.
  17. Work to ensure OSA branding and messaging is reflected in OSA external communications.
  18.  Support Government Relations external communications and develop content strategy for OSA advocacy issues
  19.  Develop and implement PR and media programs for OSA journal research. Work with authors and editors to secure positive media coverage of peer-reviewed journal content.

     

     

     

    EDUCATION, SKILLS AND EXPERIENCE:

     

  1. 7-10 years of professional experience in media relations, public relations and/or communications.
  2. College degree, preferably in communications, public relations or journalism.
  3. Experience working directly with the media.
  4. Familiarity with science research and scientific publishing is preferred
  5. Experience in social media strategic planning and implementation.
  6. International experience or foreign language skills are a plus.
  7. Exemplary oral and written communications skills
  8. Excellent interpersonal skills
  9. Ability to handle multiple tasks simultaneously
  10. Strong time management skills
  11. Excellent financial skills from developing and managing budgets to analyzing return on investment, explaining variances, writing budget narratives, and making projections
  12. Familiarity with PR and social media management systems, such as Meltwater and Hootsuite.
  13. MS Office proficient
  14. Travel: International and domestic travel for conferences is required.

 

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.


 

Sales Manager, Industry Relations

 

Join OSA’s energetic sales team focused on growing a $10M portfolio of events and products covering vertical markets that rely on Optics (the Science of Light), like defense, biomedical, communications, and many others. Be part of a strategic team developing sponsorship and exhibit revenue through work with cutting-edge tech companies from around the world. Along with the ability to engage with a community working to advance science and technology, OSA offers competitive pay and excellent benefits.

 

Successful OSA Sales Managers demonstrate the ability to foster relationships with key customers, communicate effectively, multi-task and focus on successful event and product metrics. Ownership of projects and timelines as well as initiative are key elements of this position.

 

Primary Responsibilities:

 

  • Act as a sales lead and key customer liaison on assigned exhibitions and meetings. Responsible for managing sales targets and responsibilities related to maximizing sales pre-show, on-site and post-show.
  • Effective time and task management to efficiently and proactively accomplish all assigned responsibilities and activities
  • Establish relationships with current and potential clients to determine sales and marketing objectives, budget and timing.
  • Proactively research and identify new sales prospects,
  • Utilize multiple sources for key prospect solicitation including competitive publications, websites and trade shows to
  • Utilize CRM system to track efforts, update contact details and create accurate sales projections.
  • Attend OSA Conferences, Congresses or Exhibitions as assigned to fulfill onsite responsibilities and represent OSA staff

 

Education and Experience

  • College degree
  • Minimum of three to five years sales experience, preferably event/tradeshow experience (advertising sales experience is helpful)
  • Association experience preferred

 

Skills and Abilities:

  • Experience and proven track record in effective follow up and negotiation skills, specifically as it relates to working within established product prices and closing sales to maximize customer decision-making.
  • Desire to succeed in a fast paced environment.
  • A high level of initiative and attention to detail is required.
  • Required proficiency in: Microsoft Word, Excel, Outlook and PowerPoint.
  • Strong interpersonal and customer oral, written and presentation skills.
  • Ability to focus effectively on multiple tasks at all times.
  • Ability to meet deadlines.
  • Ability to travel required.

 

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.