Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

Chief Communications Officer
Director, Membership & Marketing
Director of Membership Program Development
Meetings Administrative Assistant
Meetings Program Coordinator
Meetings Program Specialist
Production Editor
Senior Staff Accountant

 



Chief Communications Officer


The Optical Society is recruiting for a Chief Communications Officer (CCO) who will develop and implement an exceptional communications plan for The Optical Society (OSA), directly managing communications activities that promote, enhance, and protect the organization’s messages and brand. The individual will be an ambassador for the organization and will build relationships with the volunteers and stakeholders across the globe, as well as with other members of the OSA Executive Team to ensure consistent branding, messaging and advocacy. The goal is to advance the organization’s position and visibility with relevant constituents, as well as to drive broader awareness and donor/financial support for OSA and the value and benefits of optics and photonics.  The CCO serves as an active member of the Executive Team and works collaboratively across OSA to complete projects and meet/exceed goals.
 
PRIMARY RESPONSIBILITIES:
 
Communications Strategy, Vision, and Leadership
 
Lead, direct, manage, monitor, and evaluate OSA Communications activities focused on internal and external relations to support OSA’s mission and enhance OSA’s reputation.  Develop and implement an integrated strategic communications plan to advance OSA’s brand identity; broaden awareness of its programs and initiatives; and increase the visibility of its programs across key stakeholder audiences.  Identify challenges and emerging issues faced by the organization. Work with Executive Team and staff to recognize internal and external communications opportunities and solutions, and define and execute appropriate strategies to support them. Provide input to the strategic planning process.


Organizational Branding and Marketing

 
Serve as principal convener of OSA Branding and Marketing Steering Committee composed of individuals from appropriate OSA divisions (Publishing, Meetings and Industry, Membership, Foundation, etc.). Work collaboratively with units and outside consultants as needed to develop and maintain a comprehensive branding strategy, updating current brand guidelines, creating templates for use, empowering units to be creative, and auditing their usage. The Steering Committee will be responsible for ensuring compliance with branding guidelines and messages throughout the organization in a consistent manner. The Steering Committee will also be responsible for ensuring that marketing and communications efforts throughout the organization are consistent in extending the OSA brand and logo.
 
OSA Digital Platforms
 
Serve as principal convener of OSA.org Steering Committee composed of individuals from appropriate OSA divisions (IT, Publishing, Meetings and Industry, Membership, Foundation, etc.) to ensure optimal visibility, timeliness, and consistent messaging on OSA.org and its constituent websites. Working with IT and outside consultants as needed, oversee, overhaul and redesign of and updates to OSA.org. Oversee video content strategy and creation across OSA platforms for brand, tone and voice.
 

Public Relations
 
Ensure effective development, implementation, and evaluation of public relations plans for individual programs.  Initiate proactive focus on positioning OSA and evaluation of efforts and modification based on assessment. Work with individual OSA divisions to develop social media guidelines and monitor compliance with guidelines. Ensure that all opportunities for the CEO, Executive Team and Officers are fully vetted.  Draft materials for the CEO and officers of OSA as needed, including speeches, messages, columns, presentations, and introductions. Use various forms of video to create engaging stories which align with our brand values and goals.
 
Internal Communications
       
Develop and deliver an annual internal communications strategy, with goals of promoting strategy and brand awareness and inspiring employee engagement across the company. Strategically manage and partner with key stakeholders with content development and programming across communication delivery channels including intranet, all staff meetings, events, webcasts, digital communications and email distribution. Work with highly confidential materials across a wide spectrum of constituencies and coordinate multiple projects simultaneously. Establish, interpret and recommend communications for company-wide policies and practices. Collaborate with PR Director to anticipate and manage internal and external crisis communications.
 
 
 
SECONDARY RESPONSIBILITIES:
 
  1. Oversee special projects/initiatives as requested
  2. Liaise with teams and organization for crisis management
  3. Oversee, coach, and mentor staff by challenging, motivating, and promoting their professional development through goal-setting and effective evaluations
  4. Anticipate operational needs and plan accordingly for appropriate staffing, costs, and efficient operations
  5. Establish policies and procedures for communications and ensure the development of operational guidelines as needed
     
EDUCATION AND EXPERIENCE:
 
  1. Master’s degree required; candidates with relevant experience will be given priority
  2. Fifteen years’ professional work experience in progressively more responsible roles in external and internal communications, branding, including at least five years professional work experience in project management and proven supervisory experience
  3. Experience working with a volunteer, governance-driven science-based organization (i.e., professional & individual membership); priority will be given to candidates who have worked in scientific/engineering nonprofit organizations and scientific/engineering societies
  4. Experience with a fast-paced office environment and shifting priorities
  5. Strong record of accomplishment of high integrity, sound judgment, confidentiality, and discretion
 
SKILLS AND ABILITIES:
 
  1. Strong interpersonal skills, including ability to operate diplomatically, effectively, and collegially with volunteers, members, customers, colleagues, and staff
  2. Outstanding leadership; oral and communication skills
  3. Ability to lead by example, develop and challenge staff, and develop effective teams
  4. Innovative and resourceful problem-solving ability, focus, and initiative
  5. Ability to see the “big picture,” think strategically, synthesize large amounts of data and information, and draw appropriate conclusions
  6. Excellent planning and project management skills, with a keen attention to prioritization, execution, deadlines, and efficiency
  7. Excellent financial skills from developing and managing budgets to analyzing return on investment, explaining variances, writing budget narratives, and making projections
  8. Ability to adapt to a rapidly changing situation/fast paced environment
  9. Ability to travel domestically and internationally
     
     
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.
 
Director, Membership & Marketing




     

 

The Optical Society (OSA) is recruiting for a Director, Membership & Marketing for our Membership Department. The Membership team is responsible for a comprehensive membership program that results in meeting organizational key results in acquisition and retention. The team is also tasked with the efficient administration and operations of a membership body totaling 21,000 individuals from around the world. The Director, Membership and Marketing, leads the development and management of recruitment and retention promotion; utilizes research and trend analyses to set effective strategies; and engages in consistent tracking, assessment, and reporting of marketing efforts. The Director, Membership & Marketing should be a proven collaborative leader with expertise in relationship building, project management, and modern marketing practices and the business acumen to manage the strategy, portfolio, and be consistent with brand alignment of the Society’s member and program marketing messages in the context of OSA’s dynamic, mission-critical activities.
 
PRIMARY RESPONSIBILITIES:


     

 

  1. Identify high-value sales territory, channels, and prospects to meet membership and revenue targets, in collaboration with stakeholders.
  2. Present, promote and sell products/services/memberships using solid sales techniques  to existing and prospective customers
  3. Responsible for communicating to current and potential members via telephone calls (outbound and inbound calls), direct mail, social media interactions, and email communication.
  4. Evaluate Marketing & Sales efforts on a continual basis to ensure quality is high, goals are being met, progress is recognized, and in areas to grow our market share.  
  5.  Oversees the development of global membership campaigns that meet diverse needs in all parts of the world, supporting their efforts to increase and retain members in all populations.
  6. Develop and implement a plan to recognize member milestones, such as certifications, anniversaries or awards
  7. Leads the development of a comprehensive marketing plan to increase acquisition and retention of OSA members overall—and select membership categories in particular.
  8. Leads marketing efforts on transitioning long-term OSA members to multi-year or lifetime categories; accomplishes research on members who are currently in multi-year membership categories, develops demographic profiles for each multi-year option, and determines those most likely to choose a multi-year membership. Determines target segments for each multi-year option, and develops key messages, value statements and prioritization of benefits for each option.
  9. Leads marketing efforts on encouraging long-term OSA members to apply for Senior Membership status; analyzes the Senior Member designation and its overall impact on OSA membership retention. Researches members who are currently Senior Members and develops a demographic profile to determine those most likely to apply.
  10. Leads marketing efforts to increase acquisition and retention of members, including the transition of students to individual members post-graduation. Assesses the impact of student membership in career development; develops case studies for future recruitment efforts.
  11. Leads marketing efforts to source prospects external to OSA’s house list. Analyzes conversion rates to determine efficacy of all prospect lists. Develops targeted marketing campaigns with customized messaging based on types of lists used.
  12. Oversees the quality and accuracy of member communications—including onboarding materials, the bi-annual Member Resource Guide, and monthly member newsletter.
  13. Facilitates the cross marketing of OSA’s products and services.
  14. Oversees the management and efficiency of the membership module within OSA’s AMS database.
  15. Actively participates in Membership and Outreach Programs Council activities.
     
 
EDUCATION AND EXPERIENCE:
  • College degree
  • 7 or more years of relevant association management experience
  • 3 years of experience managing/supervising a team
 
SKILLS AND ABILITIES:
  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines
  • Knowledge of complete marketing cycle and ability to function in all phases. Must have experience developing a variety of marketing materials—including working with external vendors on production and distribution
  • Experience managing lists for email and direct mail marketing
  • Experience with social media and on-line marketing (banner ads, web content, content/inbound marketing, and Google AdWords)
  • Basic knowledge of income/expense accounting
  • Technologically proficient with a solid understanding of and ability to use appropriate software products. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred
  • Graphic design capabilities in print and electronic formats and experience with print production. Some experience in the Adobe Creative Cloud suite is preferred: Dreamweaver (or HTML), Illustrator, InDesign, and PhotoShop
  • Experience with netForum—especially with reports and queries—and Tableau dashboards is preferred
  • Interest in science is a plus
  • Strong customer service orientation
  • Ability to travel (less than 10%)
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.
 


Director of Membership Program Development
 

The Optical Society (OSA) is recruiting for a Director of Membership Program Development. The Director  leads the efforts in identifying new industry focus programs for our engineer sector, and the optics and phonics community to increase member benefit offerings.  The director is responsible for managing member engagement strategy with key stakeholders internally and externally.
 
They will be responsible for writing articles in Member Newsletter on the activities of Membership programs. In addition, this position ensures that programs are implemented with high quality in accordance with OSA guidelines.
 
Demonstrated excellent analytical, interpersonal, communication (verbal and written), influencing, framing, and leadership skills will be critical. Success depends on building rapport and credibility with multiple stakeholders across the organization / external stakeholders at every level and demonstrated capability to execute on Membership activities. This position is a critical team partner with the industry, outreach programs, marketing, events, and communications groups within OSA. .
 
PRIMARY RESPONSIBILITIES:
  1. Design and implement new business development programs focusing on industry individual members.
  2. Leads new recognition programs forward from inception to sustainability.
  3. Develops and implements near-term and long-range plans related to membership and program to grow member categories.
  4. Lead and focus on creating new individual industry member programs to offer to engineers.
  5. Develop, review, and report on the program development strategy, ensuring the strategic objectives align with member needs.
  6. Strategically identify potential new industry individual members and aggressively market OSA Membership, and its value proposition, to grow membership.
  7. Develop informational materials such as brochures, and provide industry relevant information to the Membership website and appropriate social media channels in conjunction with OSA staff.
  8. Monitors and reviews effectiveness of current and new programs and makes recommendations on streamlining or concluding these efforts.
  9. Create, develop, and implement new OSA Member magazine to be published quarterly.
  10. Research, recommend, and executes on new Individual Member programs, and benefits.
  11. Partners with stakeholders in assessing existing benefits and member survey data on an ongoing basis, and makes recommendations for benefits relevant to specific membership categories.
  12. Providing the strategic direction for, and management of, a marketing program supporting the Membership program to achieve and grow portfolio.
  13. Partners with Chief, with the support of gathering reporting for Board of Directors and Council.
  14. Collaborates with Chief in research, and deepening member value and engagement, 
  15. Ensures department’s planning/operations support the organization’s larger goals and objectives.
  16. Travels to industry events (including trade shows), and other outreach functions for recruitment and retention purposes.
 
 
EDUCATION AND EXPERIENCE:
  • College degree
  • 10 or more years of relevant association management experience
  • 3 years of experience managing/supervising a team
SKILLS AND ABILITIES:
  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines
  • Knowledge of complete marketing cycle and ability to function in all phases. Must have experience developing a variety of marketing materials—including working with external vendors on production and distribution
  • Experience managing lists for email and direct mail marketing
  • Experience with social media and on-line marketing (banner ads, web content, content/inbound marketing, and Google AdWords)
  • Basic knowledge of income/expense accounting
  • Technologically proficient with a solid understanding of and ability to use appropriate software products. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred
  • Graphic design capabilities in print and electronic formats and experience with print production. Some experience in the Adobe Creative Cloud suite is preferred: Dreamweaver (or HTML), Illustrator, InDesign, and Photoshop
  • Experience with netForum—especially with reports and queries—and Tableau dashboards is preferred
  • Interest in science is a plus
  • Strong customer service orientation
  • Ability to travel (10%)
 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.  

Meetings Administrative Assistant




     

 

The Optical Society (OSA) is recruiting for a Meetings Administrative Assistant. The Administrative Assistant provides administrative support to the Sr. Director of Meetings and Exhibits Operations and the Operations Team.
 
RESPONSIBILITIES:
 
Administrative Support for Sr. Director:

  1. Maintains calendars and assists with organizing meetings, including requesting conference rooms, AV needs, creating and distributing agendas and attendance status.
  2. Provides support for Committee meetings by creating presentations, including background information supplied from other staff and power point slides, tent cards, agenda and logistics.
  3. Completes expense reports in a timely fashion.
  4. Maintains filing system by creating new folders and filing all documents and e-documents as requested.
  5. Coordinates the contract review process, ensuring the steps are followed before contracts are sent for signature.
  6. Assists with conference, congress and topical meeting preparations by organizing documents in file folders, editing presentations, printing files and sending shipments.
  7. Supports with other ongoing organization and implementation of administrative duties and tasks as requested.
  8. Creates initial draft of budget spreadsheets and variances for Meetings Operations Team during all budget rounds. Sends to stakeholders on behalf of Sr. Director.
  9. Other support function for Sr. Director and department’s senior team, as needed/assigned.
 
Administrative support for the Operations Team:
  1. Maintains inventory of meeting supplies, including re-ordering when necessary, and suggesting improvements (including insert/generic signage and registration supplies) to exiting processes.
  2. Assists with badge preparation for meetings.
  3. Assists with shipping to OSA meetings.
  4. Maintains and updates Dept. SOPs through consultation with Sr. Director and team.
  5. Codes and submits invoices into e-invoice system and routes appropriately.
  6. Other support functions for Operations Team as needed/assigned.
 
EDUCATION AND EXPERIENCE:
  • 4-year degree preferred
  • 2-4 years’ work in a professional environment, preferably an office setting.
 
SKILLS AND ABILITIES:
  • Excellent organizational and time management skills.
  • Ability to multi-task.
  • Knowledge of customer service practices.
  • Kentico (or other CMS program), HTML and Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word).Ability to quickly learn databases (NetForum, Expocad, CRM systems) preferred.
     
     
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org


 

Meetings Program Coordinator


The Optical Society (OSA) is recruiting for a Meeting Program Coordinator. The Meeting Program Coordinator serves as the primary customer service support for contributed authors and speakers, manages the relevant publications, and supports the Senior Meetings Program Manager in developing the logistics for all assigned meetings.  The Program Coordinator will independently manage the contributed papers and speakers, while ensuring that status reports are provided to and immediate problems addressed with the Senior Meeting Program Manager. The coordinator, when needed, also assists Sr. Meetings Manager and/or Meeting Program Specialist in working directly with service provider (e.g. Scholar One) from the configuration of the submission site, through the review and sessioning, to the launch of the Itinerary Planner and final reporting.  The coordinator provides registration and other support, as needed or as assigned, to maintain project timeline.
 
RESPONSIBILITIES (not in priority order):
  1. Submission Management
    1. Serves as primary contact with authors and speakers (e.g. copyright, customer service)
    2. Performs data entry of committee into netForum
    3. Maintains submission tracking and provides updates and reports as requested
       
  2. Website Maintenance
    1. Updates topical meeting and Congress webpages with travel, hotel, special events, schedule and other important conference information
    2. Delivers conference site content per website timeline established by marketing
    3. Updates content as it becomes available
       
  3. Program Development Support
    1. Assists with preparing score reports and sessioning materials/sessioning set-up (i.e. notecards, folders, etc.)
    2. Assist with sessioning program based on materials submitted by program committee
    3. Issues presider invitations and follows-up through confirmation
    4. Distributes presenter and presider reminder emails prior to the meeting
    5. Creates session count sheets and presider folders
       
  4. Publications Management
    1. Drafts front matter of program book for Senior Meeting Program Manager
    2. Supports stamping papers and quality checks for publication, identifying open access papers
       
  5. Manages Conference Technical Program Committee Meeting
    1. Conducts site search and issues recommendations to supervisor for site selection
    2. Assists supervisor in establishing room block and concession allocation
    3. Coordinates delivery of materials
    4. Generate meeting specs and serves as on-site lead to ensure event is executed appropriately and troubleshoot issues
       
  6. Supports Senior Meeting Program Manager with Logistics
    1. Helps identify potential venues for special events
    2. Develops signage
    3. Establishes delivery of staff, VIP and speaker rooming lists
    4. Coordinates shipping
    5. Supports special event invitations and RSVPs
    6. Secures local print vendor
    7. Provides on-site support as assigned
       
EDUCATION AND EXPERIENCE:
  • Four-year college degree required
  • Two or more years of event planning and/or volunteer (subject matter experts) experience preferred
  • Association experience preferred
SKILLS AND ABILITIES:
  • Strong oral and written communication skills
  • Ability to meet multiple deadlines, coordinate details, and work independently
  • Ability to travel, approximately 20%
  • Proficiency in Microsoft Office software and database applications, particularly web-based peer review systems
  • Excellent customer service skills
     
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org

 

Meetings Program Specialist



The Optical Society is recruiting for a Meeting Program Specialist. The Meeting Program Specialist serves as the primary liaison with the invited speakers, manages the relevant publications, and supports the Senior Meetings Program Manager in developing the program for all assigned meetings, including a city-wide conference.  The Program Specialist will independently manage the papers and speakers, while ensuring that status reports are provided to and immediate problems addressed with the Senior Meeting Program Manager. The Specialist works directly with service provider (e.g. Scholar One) from the configuration of the submission site, through the review and sessioning, to the launch of the Itinerary Planner and final reporting. The planner provides other support, as needed or as assigned, to maintain project timeline.
 
RESPONSIBILITIES (not in priority order):
  1. Submission Management
    1. Serves as primary contact withspeakers (e.g. copyright, customer service)
    2. Configures submission site and uploads reviewers (committee) and invited speakers
    3. Performs data entry of invited speakers into netForum
    4. Maintains invited speaker log and tracking through submission completion
    5. Maintains submission tracking and provides updates and reports as requested
    6. Acts as primary contact for Workshops, Panels, Symposia, Rump Session, Open Platform Summit, Market Watch and Network Operator Summit. Tracks speakers, maintain webpages and provides updates.
    7. Manages the PDP process from submissions through review and sessioning
       
  2. Meeting App
    1. Serves as meetings liaison for the assigned Meeting app with IT and Marketing.
    2. Works with IT and Marketing to develop timeline to upload sessions for the schedule builder in the app.
    3. Ensures all conference information and programs are posted by designated timeline
    4. Performs quality checks and timely updates
       
  3. Updates Website with Invited Speaker information and content as it becomes available
     
  4. Program Development Support
    1. Sets up review center in Scholar One and updates SharePoint
    2. Generates instructions regarding paper review and sessioning process (to include logistical information if in-person meeting)
    3. Prepares score reporting and sessioning materials/sessioning set-up
    4. Sessions program based on materials submitted by program committee
    5. Issues presider invitations and follows-up through confirmation
    6. Requests and tracks information for special technical programs (e.g. workshops, panels)
    7. Distributes presenter and presider reminder emails prior to the meeting
       
  5. Publications Management
    1. Drafts agenda of sessions and abstracts of the conference/congress program for the Senior Meeting Program Manager
    2. Creates print ready program book with typesetter or in Publisher
    3. Registers ISBN for Technical Digest through Booker
    4. Generate requisition forms for XML (Scholar One) and OSA Publishing set-up
    5. Stamps papers and quality checks for publication, identifying open access papers
    6. Creates and posts ZIP files of digests on CDN link in OSA Publishing
    7. Maintains program updates and drafts update sheet
    8. Identifies no shows in OSA Publishing immediately after the meeting
    9. Coordinates with IEEE for publication of presented papers in Xplore
       
  6. Supports Conference Technical Program Committee (TPC) Meeting
    1. Collects and provides all reports and materials for TPC Meeting
    2. Identifies TPC staffing needs and schedule to ensure proper coverage to input papers into Scholar One
    3. Creates and prints session grids
    4. Ensures all papers are accounted for
       
  7. Supports Senior Meeting Program Manager with Logistics as pre-conference and on-site as assigned/needed.
 
EDUCATION AND EXPERIENCE:
  • Four-year college degree required
  • Two or more years of event planning experience required
  • Two or more years of volunteer and/or committee management (working with subject matter experts) experience required
  • Association experience preferred
  • Contract & vendor management experience preferred
SKILLS AND ABILITIES:
  • Strong oral and written communication skills
  • Ability to communicate effectively with both scientific minded volunteers and members
  • Ability to meet multiple deadlines, coordinate details, and work independently
  • Ability to travel, approximately 20%
  • Proficiency in Microsoft Office software and database applications, particularly web-based peer review systems
  • Excellent customer service skills
 
 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org
 
   
 

Production Editor



The Optical Society (OSA) is recruiting for a Production Editor. The  Production Editor’s chief duty is to perform tasks that contribute to the quality and process efficiency of assigned journals. The Production Editor must possess expert knowledge of both traditional editorial production and XML-centric processes for structuring, validating, and publishing both text and multimedia content to PDF, HTML, and other formats. The incumbent in this role must also be able to concentrate for long stretches and work effectively with content that can contain dense mathematics and other highly structured information. The Production Editor is also assigned specific duties to support aspects of development, implementation, and ongoing monitoring of the new initiatives that Pubs Production adopts each year.
 
Primary Production Responsibilities
 
  1. Ensure that materials, including metadata and multimedia files, are complete and correct before transmission to vendors
  2. For Express journals, perform XML tagging and normalization routines
  3. Apply the appropriate level of copyediting, proofreading, or other quality control at each production stage
  4. Monitor the author-alteration process; work directly with authors when appropriate
  5. Check all final proofs and (a) perform needed changes, (b) authorize publication
  6. Perform online article publication; includes final quality control and treatment of XML, PDF, and, where appropriate, HTML and multimedia
  7. Compile issue and coordinate issue publication; for print journals, coordinate print process, including electronic bluelines
Other Responsibilities
 
  1. Monitor overall workflow, product quality, and process efficiency of assigned journals
  2. Monitor vendor queues and turnaround times; monitor vendor quality for copyediting, XML preparation, and composition
  3. Participate in establishing and applying evolving initiatives in the production process
  4. Provide coverage for other OSA journals as needed
EDUCATION AND EXPERIENCE: 
 
  • Bachelor's degree or equivalent experience required, preferably in English, journalism, or science.
     
  • One year of scientific (e.g., physics, chemistry, biology, mathematics) copyediting or editorial production required.
     
    SKILLS AND ABILITIES: 
     
  • Excellent skills in English writing and grammar.
  •  Strong knowledge of XML tagging and validation practices.
  •  Demonstrated ability to meet editorial deadlines with quality and efficiency.
  • Strong interpersonal skills required for working with publishing staff and with external editors, authors, and vendors. 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.
  
 
Senior Staff Accountant



The Optical Society (OSA) is recruiting for a Senior Staff Accountant to manage the accounts payable process to ensure timely payment of vendor invoices, travel and expense reports, and awards/grants in adherence with established policies and procedures.  Position also supports general ledger function, creating and reviewing journal entries, reports and schedules, and performing account reconciliations.  The Senior Staff Accountant works closely with Finance staff to streamline internal processes and improve business operations while maintaining appropriate internal controls. 
 
 
PRIMARY RESPONSIBILITIES:
75% Accounts Payable
  1. Manage the accounts payable function.Key duties include reviewing payment requests for authorization, support, coding, dues dates, terms and most appropriate method (checks, ACH, wire) for payment for weekly check run.
  2. Review wire payment requests and bank information entered in bank portal.
  3. Provide guidance, information and assistance to departments on account payable process, policies and reporting.
  4. Direct the work of the AP coordinator and other accounting staff who support the AP process.Balance weekly workload.Develop and cross-train team for efficiency and effectiveness.
  5. Serve as backup system administrator for PN3.
  6. Review quarterly 1099 transactions and year-end 1099 issuance.
  7. Ensure timely and accurate AP month-end and year-end close.
 
 
25% General Ledger
 
  1. Create journal entries to expense corporate credit card charges, bank and credit card fees allocations, retirement and flexible spending accounts, payroll, credit card receipts, PayPal, postage meters, and building services accruals.
  2. Review and reconcile select income, expense and balance sheet accounts.
  3. Prepare work papers and schedules to be used in conjunction with the annual and interim audit.
  4. Assist in developing and maintaining finance department policies and procedures to adhere to internal control procedures and accounting standards while maintaining efficiency.
  5. Perform other duties as requested.
 
 
EDUCATION AND EXPERIENCE:
 
  1. Bachelor’s degree in accounting or finance.
  2. At least 5 years of applicable experience.
  3. Experience completing accurate high-volume tasks under tight deadlines.
  4. Experience with international payment transactions.
  5. Experience with Microsoft Dynamics SL, Management Reporter and PN3.
 
KNOWLEDGE, SKILLS AND ABILITIES:
 
  1. Advanced Excel skills.
  2. Excellent mathematical skills.
  3. Diplomatic and customer service focused.
  4. Strong verbal and written communication skills with ability to interact with all staff levels.
  5. Applies good judgment with problem solving and critical thinking skills, strong workethic, highly organized, detail oriented, produces accurate work in high volume environment.
  6. Internal control mindset with pragmatic approach to application.
  7. Demonstrated skills in managing goals through collaboration and teamwork.
 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org