Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities


 


Membership Acquisitions Manager


The Optical Society (OSA) is recruiting for a Membership Acquisitions Manager for our Membership Department. The Membership team is responsible for a comprehensive membership program that results in meeting organizational key results in acquisition and retention. The team is also tasked with the efficient administration and operations of a membership body totaling 21,000 individuals from around the world. The Membership Acquisitions Manager leads the development and management of recruitment and retention promotion; utilizes research and trend analyses to set effective strategies; and engages in consistent tracking, assessment, and reporting of marketing efforts. The Membership Acquisitions Manager should be a proven collaborative leader with expertise in relationship building, project management, and modern marketing practices and the business acumen to manage the strategy, portfolio, and be consistent with brand alignment of the Society’s member and program marketing messages in the context of OSA’s dynamic, mission-critical activities.
 
PRIMARY RESPONSIBILITIES:
 

  1. Identify high-value sales territory, channels, and prospects to meet membership and revenue targets, in collaboration with stakeholders.
  2. Present, promote and sell products/services/memberships using solid sales techniques  to existing and prospective customers
  3. Responsible for communicating to current and potential members via telephone calls (outbound and inbound calls), direct mail, social media interactions, and email communication.
  4. Evaluate Marketing & Sales efforts on a continual basis to ensure quality is high, goals are being met, progress is recognized, and in areas to grow our market share.  
  5.  Oversees the development of global membership campaigns that meet diverse needs in all parts of the world, supporting their efforts to increase and retain members in all populations.
  6. Develop and implement a plan to recognize member milestones, such as certifications, anniversaries or awards
  7. Maintain the development of a comprehensive marketing plan to increase acquisition and retention of OSA members overall—and select membership categories in particular.
  8. Maintain marketing efforts on transitioning long-term OSA members to multi-year or lifetime categories; accomplishes research on members who are currently in multi-year membership categories, develops demographic profiles for each multi-year option, and determines those most likely to choose a multi-year membership. Determines target segments for each multi-year option, and develops key messages, value statements and prioritization of benefits for each option.
  9. Leads marketing efforts on encouraging long-term OSA members to apply for Senior Membership status; analyzes the Senior Member designation and its overall impact on OSA membership retention. Researches members who are currently Senior Members and develops a demographic profile to determine those most likely to apply.
  10. Leads marketing efforts to increase acquisition and retention of members, including the transition of students to individual members post-graduation. Assesses the impact of student membership in career development; develops case studies for future recruitment efforts.
  11. Leads marketing efforts to source prospects external to OSA’s house list. Analyzes conversion rates to determine efficacy of all prospect lists. Develops targeted marketing campaigns with customized messaging based on types of lists used.
  12. Oversees the quality and accuracy of member communications—including onboarding materials, the bi-annual Member Resource Guide, and monthly member newsletter.
  13. Facilitates the cross marketing of OSA’s products and services.
  14. Oversees the management and efficiency of the membership module within OSA’s AMS database.
  15. Actively participates in Membership and Outreach Programs Council activities.

 
 
EDUCATION AND EXPERIENCE:

  • College degree
  • 7 or more years of relevant association membership experience

 
SKILLS AND ABILITIES:

  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines
  • Knowledge of complete marketing cycle and ability to function in all phases. Must have experience developing a variety of marketing materials—including working with external vendors on production and distribution
  • Experience managing lists for email and direct mail marketing
  • Experience with social media and on-line marketing (banner ads, web content, content/inbound marketing, and Google AdWords)
  • Basic knowledge of income/expense accounting
  • Technologically proficient with a solid understanding of and ability to use appropriate software products. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred
  • Graphic design capabilities in print and electronic formats and experience with print production. Some experience in the Adobe Creative Cloud suite is preferred: Dreamweaver (or HTML), Illustrator, InDesign, and PhotoShop
  • Experience with netForum—especially with reports and queries—and Tableau dashboards is preferred
  • Interest in science is a plus
  • Strong customer service orientation
  • Ability to travel (less than 10%)

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org

 

  



Outreach Program Manager

 

The Optical Society (OSA) is recruiting for an Outreach Program Manager. This position is part of a team that specializes in providing unique and impactful professional development programming, topic focused schools, grants, prizes and recognitions for students and early-career members of a science and engineering professional society. Focus includes:

  1. design, execution, and analysis of current and future professional development training and programs,
  2. marketing, management, and analysis of travel grants, scholarships, prizes and student competitions
  3. ensure effective communication of programs via website, social media, email, and other relevant channels to generate awareness, interest, and applications/participants
  4. report on program results to include all participation metrics, budgetary goals, and recommendations for future action.

This position requires an organized, deadline-driven, self-directed, energetic, and entrepreneur-minded individual.

 

PRIMARY RESPONSIBILITIES

  1. Manages grant programs, such as paper competitions, prizes, scholarships and travel grants. Duties include promoting programs, tracking applications, sending notifications, managing grant and prize payments and coordinating with other internal and external partners to ensure smooth execution.
  2. Responsible for the development, marketing, budget, and on site management of professional development programs and topic focused schools in collaboration with members to expand training efforts globally.
  3. Maintains database(s) (NetForum/Spectrum/Foundant) to ensure data quality; performs data-entry and maintenance to records as needed. Assists in the preparation of quarterly reporting and program updates.
  4. Manages program websites, ensures content is accurate and up-to-date, edits/adds text and images as needed. Monitors OSA.ORG and meeting/conference websites to ensure program/grant text is accurate.
  5. Assists with production and distribution of meeting/event materials, provides logistical support on-site, and post-meeting follow-up.
  6. Responds promptly and professionally to inquiries from members, volunteers, vendors and staff. Provides information about outreach programs, in a thorough and timely fashion.
  7. Thinks strategically and creatively about current and new programs with a constant eye for improvement, change and increased impact.
  8. Understands how to balance both internal resource constraints with external customer expectations.
  9. Tracks program expenses and manages program budgets effectively.


EDUCATION AND EXPERIENCE

  1. B.A. Degree or higher
  2. Five years of prior program management or related experience.
  3. Special event planning experience or related professional experience.


SKILLS AND ABILITIES

  1. Strong customer service orientation, pleasant demeanor, positive attitude and excellent telephone etiquette
  2. Strong written and verbal communication and problem solving skills
  3. Learns and adapts quickly to new directives, programs and opportunities
  4. Proficiency in Microsoft office/Windows, database applications and the Internet
  5. Experience with netFORUM preferred
  6. Experience with web site management preferred
  7. Multi-task oriented with excellent organizational skills
  8. Ability to establish and maintain record-keeping system and files
  9. Excellent interpersonal skills and demonstrated effectiveness working in a team environment
  10. Ability to work as part of a team and independently to complete tasks
  11. Ability to travel approximately 3-4 times per year

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter to resumes@osa.org.

 


 

Sales Manager, Industry Relations

 

The Optical Society (OSA) is recruiting for a Sales Manager, Industry Relations position. It is an integral part of the OSA Industry Relations sales team. The Sales Manager has overall responsibility for selling exhibit space and sponsorship participation at OFC, CLEO, Frontiers in Optics (OSA’s Annual Meeting) and OSA’s Congresses and Topical Meetings (smaller meetings which include 3 – 55 exhibitors on average) as well as print and digital advertising for OSA’s OPN Magazine. The Sales Manager will need to be an effective communicator and build strong relationships between OSA and industry specific companies.   The Sales Manager will need to maintain consistent communication with prospects by phone and by email. To succeed in this position, the Sales Manager must take initiative, ownership and have strong management skills. This person will be assigned as Project Lead on half of the portfolio of meetings and exhibitions each year. The main goal in this position is to meet and/or exceed revenue goals for OFC, CLEO, FiO, Laser Congress, OSA’s OPN Magazine and OSA’s Congresses and Topical Meetings.

 

Primary Responsibilities:

 

  • Act as a sales lead on assigned exhibitions and meetings. Responsible for managing sales budget, sales goals and administrative responsibilities related to maximizing sales pre-show, on-site and post-show.
  • Manages each day effectively to efficiently and proactively manage his/her calendar to maximize daily responsibilities (including sales calls, administrative responsibilities and meetings)
  • Make high volume outbound sales calls daily.
  • Initiate conference calls and meetings (ideally scheduling them in Outlook calendar) with current and potential clients to determine sales and marketing objectives, budget and timing.
  • Proactively research and identify new sales prospects, always having a top prospect list readily available
  • Maintain an accurate and robust prospect list for all projects to include past participants as well as using competitive publications, websites and trade shows to identify and communicate with new prospects.
  • Utilize CRM system to track efforts, update contact details and create accurate sales projections.
  • Collaborate with Director, Exhibition and Sponsorship Sales to draft and email proposals to prospects.
  • Provide regular sales updates to the Director, Exhibition and Sponsorship Sales, on sales and pipeline activity at weekly meetings and through maintaining renewal reports.
  • Write copy and execute outbound e-blasts and mailings.
  • Review and email through completed OPC meeting exhibit space and sponsorship contracts to the Sales Administrative Coordinator.
  • Regularly maintain and update the web site exhibit sales pages using Kentico.
  • Regularly maintain and update exhibit floor plans in Expocad.
  • Maintain regular contact with committee members in an effort to leverage their personal contacts to maximize the number of potential exhibitors and sponsors.
  • Actively and collaboratively participate in regularly scheduled individual, departmental, and organizational team meetings.
  • Responsible to the Director, Exhibition and Sponsorship Sales for meeting and exceeding revenue goals.
  • Performs other special assignments as directed by the Director, Exhibition and Sponsorship Sales.
  • Ability to problem solve and confidently in representing exhibit sales staff at various OSA team meetings.

 

Education and Experience

  • College degree required
  • Minimum of three to five years sales experience, preferably event/tradeshow experience (advertising sales experience is helpful)
  • Management position; does not supervise staff
  • Association or optics industry experience preferred

 

Skills and Abilities:

  • Experience and proven track record in effective follow up and negotiation skills, specifically as it relates to working within established product prices and closing sales to maximize customer decision-making.
  • Desire to succeed in a fast paced environment.
  • A high level of initiative and attention to detail is required.
  • Required proficiency in: Microsoft Word, Excel, Outlook and PowerPoint.
  • Proficiency with contact relationship management (CRM) software; preferably ACT or SalesForce.
  • Experience with NetForum or other association management software system.
  • Familiarity with Kentico or other web content management software.
  • Prefer experience with ExpoCAD or other exhibit floor plan space-draw programs.
  • Strong interpersonal and customer oral, written and presentation skills.
  • Ability to focus effectively on multiple tasks at all times.
  • Ability to meet deadlines.
  • Ability to travel required. (Sales Manager travels 2 – 4 time average/per year)

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

 


 

Senior Director, Diversity and Inclusion, Volunteer Cultivation

 

The Optical Society (OSA) is recruiting for a Senior Director, Diversity and Inclusion, Volunteer Cultivation. The responsibility of the Senior Director, Diversity and Inclusion (D&I), Volunteer Cultivation is to ensure the continuous cultivation of a diverse and dynamic pool of volunteers and members for OSA by i) researching, recruiting and building relationships with the volunteer community; and  ii) management of volunteer events/activities. Current diversity and inclusion metrics for OSA include geography, professional affiliation (academia, industry, government), career experience, gender, race, sexual orientation among others. The senior director manages and oversees OSA’s organization-wide D&I vision and strategy, partnering with OSA’s executive team, volunteer committee(s) and the Board to drive organization-wide D&I initiatives inclusive of policies, programs, and processes. This role is a critical liaison between OSA’s business units, its membership and the broader optics and photonics community.

 

The Senior Director, Diversity and Inclusion (D&I), Volunteer Cultivation is an energetic and articulate individual with strong communication and interpersonal skills.

 

PRIMARY RESPONSIBILITIES:

  1. Research and recruit a diverse pool of leading scientists, engineers and business professionals (e.g., identification/cultivation of thought-leaders in targeted fields, ensuring that volunteers continue to be engaged in OSA activities)
  2. Consult organization’s leaders in developing and integrating D&I management goals and strategies into all business and planning processes and practices.
  3. Create and foster safe spaces for honest and practical dialogue around D&I while challenging conventional wisdom
  4. Develop and integrate analytics-driven D&I strategies and tactics that align with OSA objectives products, culture, community, people, and industry
  5. Establish consistent metrics and reporting to enable performance assessment, inform decisions achieving objectives, and ROI
  6. Conduct bench-marking for best-in-class, data driven D&I practices; enhance D&I practices through market/industry trends and best practices
  7. Create and execute D&I communications, including an internal and external plans to increase awareness, as well as an ongoing and inspiring narrative supporting key stakeholder relationships and volunteer pipeline building.
  8. Build coalitions with partners and external stakeholders that increase D&I in the optics and photonics community
  9. Partner closely with key stake-holders and partners to ensure D&I appropriate marketing and branding solutions, customer interactions, and community engagement
  10. Celebrate and recognize member accomplishments, awards and accolades (e.g. certificates, congratulatory notes, letters, reports, osa.org, OPN)
  11. Manage global and regional holiday recognitions
  12. Coordinate all aspects of the OSA Election to include candidate selection, vendor liaison, promotion, logistics, monitoring of voting, and preparing materials for Board of Directors.
  13. Serve as staff liaison to assigned Committees including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants

 

EDUCATION AND EXPERIENCE:

  1. Master’s degree or higher
  2. 7-10 years of experience within a global, complex, and high-growth organization
  3. Multi-cultural sensitivity in areas of D&I nationally and internationally; knowledge of diversity best practices, concepts and programs
  4. Prior volunteer, program and event management
  5. An understanding of the science and engineering ecosystem

 

SKILLS AND ABILITIES:

  1. Strong interpersonal and communications skills including demonstrated facilitation and presentation skills; capacity to conduct presentations for all levels of the organization
  2. Ability to influence without authority, think proactively, and function independently
  3. Curious learner who can translate bold thinking and strategies into practical solutions
  4. Strong business acumen and bottom-line orientation; comfortable in quantitative and qualitative environments; high level of comfort with data-driven decision making
  5. Ability to develop quick turn-around, practical recommendations
  6. Self-starter; comfortable in a constantly evolving, dynamic and fast-moving organization
  7. Tenacious and naturally optimistic with proven ability to execute
  8. Handle complex and multiple priorities; manages time effectively with focus on high-priority opportunities; takes measured risks and action in the face of uncertainty
  9. Ability to travel approximately 3-4 times per year
  10. Proficiency in Microsoft/Windows and database applications (net FORUM preferred)

 

OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.

 

 


 

Senior Director, General Counsel

 


The Optical Society (OSA) is recruiting for a Senior Director, General Counsel. The successful candidate serves as a one-person legal department for 21,000+ member global scientific professional society and its foundation. Provides legal, compliance and risk management advice and counsel to the Board, executive staff, and staff at all levels. Manages all legal affairs for OSA and the OSA Foundation, in accordance with best practices and policies approved by Board of Directors and senior management. Oversees several law firm relationships & temp support when needed.
 
PRIMARY RESPONSIBILITIES:
 
Contracts. Manage all aspects of the contracts process, including: Preparation and review of vendor contracts, memoranda of understanding, licenses, leases and other agreements. Assist staff with general contracting needs.

 

  1. Prepare periodic reports on contract status for senior staff.
  2. Conduct staff training on contract processes and procedures.
  3. Maintain contract templates and update as needed.
  4. Maintain contract database.
  5. Maintain contract policy and update as needed.
     

Intellectual Property. Manage and oversee the society’s intellectual property portfolio, including:

  1. Maintain inventory of trademark registrations and coordinate with outside counsel on filings and renewals.
  2. Work with staff and outside counsel to monitor and enforce intellectual property rights as needed.
  3. Monitor legal trends affecting OSA’s intellectual property and educate OSA staff as needed.
  4. Coordinate with relevant department heads regarding trademark-related legal costs.
  5. Maintain copyright assignment/transfer templates.
  6. Maintain repository and archive of executed agreements.
     

Manage Outside Counsel.

  1. Engage and oversee outside counsel on specialized or complex matters.
  2. Monitor pending legal claims involving OSA; coordinate with outside counsel, insurance providers, and other parties as necessary.
  3. Develop and manage legal portion of Operations budget, including review and approval of outside counsel invoices.
     

Corporate Governance.

  1. Attend all OSA Board meetings attend council/committee meetings as needed.
  2. Report on significant Legal issues and Legal department activity to the OSA Executive Council.
  3. Perform functions appropriate to any corporate officer positions to which the Board appoints the Senior Director, General Counsel.
  4. Maintain corporate documents and prepare amendments, as needed.
  5. Act as secretary of Employee Benefit Plan Committee.
  6. Prepare memoranda on legal issues for Board or council/committee consideration, as needed.

 
Policy Development and Review; Compliance.

  1. Assist in developing and/or reviewing OSA policies as requested.
  2. Maintain and oversee compliance with relevant laws, regulations and policies.
  3. Update and maintain Board and employee conflict of interest policies and disclosures.
  4. Assist Human Resources on general compliance matters and other employment-related legal matters as needed.
     
     

OSA Liability Insurance.

  1. Oversee annual renewal of OSA insurance policies.
  2. Act as primary contact with insurance provider/broker regarding claims.


General.

  1. Provide advice and counsel to Senior Staff and Executive Team on matters of strategic importance to Society. 
  2. Develop and maintain legal orientation and training materials for staff.
  3. Maintain OSA legal archive.
  4. Monitor legal trends/developments affecting OSA operations.
  5. Work on special projects as determined by COO or CEO.
  6. Other duties as assigned.

 
 
SECONDARY RESPONSIBILITIES

  1. Maintain constructive relationships with all departments.

 
EDUCATION AND EXPERIENCE:
 

  1. JD degree required.
  2. Admission to a state bar and current membership in good standing.
  3. 6 to 8 years relevant work experience.

 
SKILLS AND ABILITIES
 

  1. Knowledge of legal issues affecting tax-exempt associations.
  2. Knowledge of copyright and trademark law.
  3. Experience drafting and reviewing contracts of all types.
  4. Demonstrated ability to work in a highly confidential manner.
  5. Demonstrated ability to manage multiple projects that require complex scheduling, detailed organization and compliance with deadlines.
  6. Demonstrated organizational and writing skills with ability to prioritize and work independently.
  7. Demonstrated ability to communicate with staff at all levels and with Board-level volunteers.

 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary request (required) to resumes@osa.org.

 

 


Internship Position: Business or Economics Major

 

The position requires primary and secondary research and analysis regarding the size and trends of industry sectors and government funding. Primary research includes collecting information from financial reports of public corporations and government budget documents. Secondary research includes compiling press releases and other public information on market estimates by market research firms. The information will be gathered from online sources of information. It might also include some phone interviews, which may also require arranging and scheduling the calls. In addition, the primary and secondary data must be analyzed to identify trends and insights useful to the photonics industry. The position requires someone who can work independently; the researcher will be given regular direction from OSA staff, but the location and interpretation of most of the target data will not be known up front.

WORK REQUIREMENT

The position requires approximately 10 hours per week during academic session or 35 hours per week during summer session. The academic session shifts should be during afternoons to overlap best with an OSA staff person assigned to the project. OSA will provide a workspace and use of a computer for the project.

PREFERRED QUALIFICATIONS

Undergraduate students pursuing a BA or BS in economics or business, or a related program.

OSA offers a competitive salary and benefits. Please send your resume and cover letter to resumes@osa.org.