Global Meeting Grants

Global Meeting Grants

OSA supports the global optics community through a variety of programs. This includes considering requests for meeting grants/sponsorships. Grants are usually modest (under $5,000) and not intended to fully underwrite a meeting. If you have questions please contact us at MeetingGrants@osa.org.

What will OSA fund?
Support from OSA is restricted to student prizes or grants to encourage student, invited speaker and/or attendee participation. OSA funds are not available for publications, catering, facility rental or other operational expenses.

What’s the timeline and review process?
Requests are considered three times each year for meetings taking place during a specific time-frame. Applicants may be asked to provide supplemental information to support their funding request. Note – if you submit your application early, it will be held until the appropriate review cycle.

Review Cycle 1 – Meetings taking place between May and August
            Request Deadline: 15 February
            Requests for Supplemental Information Sent: 22 February
            Supplemental Information Deadline: 7 March
            Funding Decisions Sent: 15 March

Review Cycle 2 – Meetings taking place between September and December   
           Request Deadline: 18 June
           Requests for Supplemental Information Sent: 26 June
           Supplemental Information Deadline: 9 July
           Funding Decisions Sent: 16 July

Review Cycle 3 – Meetings taking place between January and April    
           Request Deadline: 18 October
           Requests for Supplemental Information Sent: 25 October
           Supplemental Information Deadline: 7 November
           Funding Decisions Sent: 15 November

What information is required?
The following information should be submitted to MeetingGrants@osa.org:
 

General Information

  1. Meeting Name:
  2. Acronym:
  3. Dates:
  4. Location:
  5. Web site:
  6. Primary Contact Name:
  7. Primary Contact Affiliation:
  8. Primary Contact E-mail:
  9. Chairperson Name (if different from above):
  10. Chairperson Affiliation:
  11. Chairperson E-mail:

Meeting Information

  1. A short description of meeting scope, purpose, topics and the target audience:
  2. Estimated total attendance:
  3. Estimated student attendance:
  4. Expected number of presentations (contributed, invited, plenary, tutorial, poster, etc):
  5. Current Program Committee, with affiliations:
  6. Invited speakers with affiliations (please note which are confirmed):
  7. Is this meeting one in a series of conferences?
  8. If yes, what the attendance at the previous meeting:
  9. When did it take place and where:
  10. How often does the meeting take place:

Funding Request

  1. Amount Requested:
  2. How will the funds be used:
  3. How will OSA be recognized as a sponsor:
  4. Please list any other co-sponsoring or cooperating organizers, including the type and amount of support they are providing:

Key Deadlines

15 February – Requests for meetings taking place between May and August


18 June – Requests for meetings taking place between September and December


18 October – Requests for meetings taking place between January and April