Jobs at OSA


OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

Advertising & Exhibit/Sponsorship Sales Manager
Director, Data Reporting & Business Planning - New
Director, Financial Planning & Analysis- New
Director, Meeting Services - New
Director of Membership & Education Programs - New
Editorial & Special Projects Coordinator - New
Governance Manager
Journal Production Editor
Membership Marketing & Operations Manager - New
PC/LAN Administrator - New
Chief Scientist
Senior Director, The Optical Society Foundation - New
Special Events/Programs Manager - New
Technical Community Manager
 


Advertising & Exhibit/Sponsorship Sales Manager



The Optical Society is recruiting for an Advertising and Exhibit/Sponsorship Sales Manager. The successful candidate has overall responsibility for selling OPN Magazine Advertising, Online and digital OSA advertising, congress and topical exhibits and sponsorships. The Advertising and Exhibit/Sponsorship Sales Manager builds strong relationships between OSA and companies in the optics and photonics industry and provides opportunities for these companies to maximize their visibility through appropriate OSA channels.
 
Primary Responsibilities:
 

  1. Make high volume outbound sales calls.
  2. Schedule meetings with current and potential clients to determine sales and marketing objectives, budget and timing.
  3. Research and identify new sales leads.
  4. Maintain a database of qualified sales prospects.
  5. Record all sales activity and pipeline in CRM.
  6. Collaborate with Director, Exhibit and Sponsorship Sales and make recommendations on year-round sponsorship proposals, where advertising is included.
  7. Provide regular sales updates to the Director of Sales and Sponsorship on sales and pipeline activity.
  8. Finalize all advertising contracts and forward to Sales Coordinator for fulfillment
  9. Generate new sales ideas and approaches.
  10. Actively and collaboratively participate in regularly scheduled individual, departmental, and organizational team meetings.
  11. Assess and monitor the competitive environment and contribute to discussions on this landscape.
  12. Provide input to Director of Sales and Sponsorship on budgeted revenue goals.
  13. Responsible to the Director of Sales and Sponsorship for meeting and exceeding those revenue goals.
  14. Performs other special assignments as directed by the Director of Sales and Sponsorship
  15. Acts as liaison with Industry Program committees for various Congresses and Topical meetings  to ensure robust industry programming.

 
Education and Experience:
 

  1. College degree
  2. Minimum of five years’ sales experience, preferably event/tradeshow and/or advertising sales.
  3. Management position; does not supervise staff.

 
Skills and Abilities:
 

  1. A high level of initiative and attention to detail is required
  2. Required proficiency in: Microsoft Word, Excel, Outlook and PowerPoint
  3. Proficiency with Contact management software, preferably ACT or SalesForce
  4. Prefer experience with ExpoCAD or other space-draw programs
  5. Strong interpersonal and customer communications skills.
  6. Excellent business writing skills and experience.
  7. Experience and proven track record in negotiation skills, specifically as relates to working within established product prices.
  8. Skilled in following up with customers, being forceful in a professional manner and persistent to be able to close sales to maximize customer decision-making.
  9. Ability to focus effectively on multiple tasks at all times
  10. Ability to meet deadlines.
  11. Ability to travel required

 
Please submit cover letter, resume and salary requirements to Human Resources at resumes@osa.org.
 
 

 


 

Director, Data Reporting & Planning Analysis - New


The Optical Society (OSA) is recruiting for Director, Data Reporting and Business Planning.  The Director reports to the Deputy Executive Director/ Chief Meetings Officer in support of developing and maintaining the data analytics and reporting framework for the department including tools, metrics and dashboards; works cross-functionally with various business owners to determine and meet their reporting and analytics needs; develops effective and efficient business intelligence processes for department logistics and program teams to utilize.
 
This position ensures OSA has the necessary meetings and conference statistics, indicators and analytic reports for ongoing daily operations and strategic meeting planning. The Director liaises with the department's Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.
 
Position requires strong quantitative analysis skill. The Director must think critically to tackle complex challenges, thrive in a fast-paced environment and maintain efficient processes and business practices. This position requires a strong communicator who is eager to learn, endlessly curious, takes pride in hard work and is committed to continuous improvement and business efficiency.
 
PRIMARY RESPONSIBILITIES:
 
 

  1. Data  Analytics and Reporting
    1. Develops analyses that lead to actionable strategies to accelerate profitable growth and position meeting products to remain current to trends and relevant to customers
    2. Liaises with the department’s Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.
    3. Gathers and mines data from multiple sources including marketing, sales, registration, logistics, program, customer service, finance as well as external resources to be used to drive decision making
    4. Analyses customer/volunteer behavior and trends
    5. Designs and builds reports and analyses
    6. Maintains department data and metric dashboards using available Business Intelligence and Analytic tools such as Tableau
    7. Designs and continually enhances the data reporting processes to ensure robust systems of evaluation and control; develops or enhances regular reporting mechanisms which will give OSA operating information relevant to performance against plans.
    8. Reviews, enhances, streamlines and analyzes demographic information collected from meeting registrants
    9. Interfaces with appropriate OSA business unit to ensure effective and accurate survey processes are implemented and evaluation analysis and action plans are developed and measured for success


 

  1. Financial Reporting
    1. Provides high view of OSA Meeting Financials
      1. Reviews department performance metrics and makes recommendations to senior management on budgets/estimates
      2. Provides support for senior budget analysis and assists with special studies that require data compilation
      3. Assists, as required, with interpreting financial information in oral and written presentations
      4. Researches and reports on key performance indicators through financial analysis and trend recognition
      5. Reconcile business plan with actual financial performance

 
 

  1. Process Efficiency
    1. Creates and maintains dashboards, communications and strategies to improve departmental effectiveness
    2. Reduces variation in processes/approaches for data collection to simplify and create efficiencies
    3. Fosters relationships across teams and departments to encourage communications, eliminate gaps in process and implementation of procedures
    4. Collaborates across department and often in a matrixed cross-functional environment, to gain adoption of methodical and collaborative approaches to:
      1. Defining  clear problem statements and data analysis needs
      2. Performing gap analysis between customer expectations and actual performance
      3. Standardizing reporting and analysis based on best practices

 
 
QUALIFICATIONS:
 
 

  1. Highly analytical data junkie who enjoys reporting and analysis
  2. Technology savvy individual who seeks to automate and streamline through technology adoption
  3. Familiar with standard business intelligence and analytic tools
  4. Consistent and punctual
  5. Able to work flexible work schedule that may include nights and weekends
  6. Positive, people-oriented, and energetic attitude
  7. Analytical, creative, and innovative approach to solving problems
  8. Strong written and verbal communication
  9. Entrepreneurial spirit
  10. Bachelor's degree in related field, 7+ years of process improvement, budget management and business intelligence related experience, preferably in the meetings and association industry

 
We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.



 

Director, Financial Planning & Analysis - New


The Optical Society (OSA) is recruiting for a Director, Financial Planning & Analysis. The Director, Financial Planning & Analysis, has three primary areas of responsibilities:

  1. Manage development of the annual operating budget and quarterly estimates, and contribute to the development of the multi-year plan and rolling forecasts.    
  2. Provide management decision support through ad hoc and special projects analyses as well as ongoing analysis of key performance indicators.
  3. Review and create monthly financial reporting packages, annotate budget vs. actual variances for the Executive Team, Senior Team, and the Senior Director, Finance.

  

PRIMARY RESPONSIBILITIES:

1. Annual Budget and Quarterly Estimates Process:

A. Partner with Senior Director, Finance, to manage the development of the OSA-wide annual budget and quarterly estimates, rolling forecasts, and support the Executive Team in creating a multi-year plan.

B. Recommend and implement process efficiencies in the financial planning function; maintain the tools used for planning and reporting.

 

2. Management Decision Support:

A. Understand trends in business line revenue, expenses and operations to identify potential issues and opportunities; optimize ROI and pricing models.

B. Analyze complex financial information to provide accurate, timely and thoughtful recommendations to management for decision-making purposes.

C. Review current and past trends of key performance metrics; introduce predictive analysis of revenue, direct costs, overhead expenses and capital expenditures.

 

3. Financial Reporting:

A. Review financial statements, capital expenditures, and other performance indicators and prepare monthly management reporting packages with variance analyses and annotations.

B. Assist in the preparation and review of materials for Board Finance and Audit committees and Investment subcommittee.

C. Create and maintain financial dashboards and other graphical presentation of data for management, verifying data integrity and the story behind the data.  

 

SECONDARY RESPONSIBILITIES:

  1. Assist the Senior Director, Finance, Executive Team, and other senior team members as needed.
  2. Develop professional and technical knowledge by attending educational seminars, reviewing professional publications and participating in professional societies.
  3. Support the Finance team’s goals and OSA’s vision and culture.
  4. Contribute to the development and maintenance of appropriate financial policies and procedures.

 

SKILLS AND QUALIFICATIONS:

 

  1. Bachelor’s degree in Finance or Accounting; MBA and CPA highly preferred. Knowledge of accounting is essential for this position.
  2. At least 8 years of progressively responsible management experience in financial/operational analysis in a medium to large size society or non-profit.
  3. Strong problem-solving and critical thinking skills with the ability to exercise sound judgment and recommend creative solutions based on accurate and thorough analyses.
  4. Experience with cost accounting: unit pricing, incremental cost, breakeven analysis, activity based costing, fixed and variable costs, overhead allocation, labor job costing, labor utilization, etc.
  5. Demonstrated ability to roll-up sleeves and work with team members in a hands-on management capacity.
  6. Established track record of building relationships and credibility with C-level staff, department heads, senior managers and other stakeholders.    
  7. Excellent business/financial systems and project management skills.
  8. Strong presentation skills, particularly with executive management and board members, with the ability to communicate, verbally and in writing, complex financial information at the right level, depending on the audience.
  9. Ability to understand and appreciate data and details without losing focus on the big picture.
  10. Comfortable with ambiguity and able to synthesize disparate data sources to complete analyses.
  11. High level of integrity and dependability with a sense of urgency for completing quality work on time.

 

OTHER SKILLS & ABILITIES:

  1. Advanced Excel skills and strong working knowledge of PowerPoint and Word.
  2. Recent experience with Microsoft Dynamics SL/Solomon.
  3. Experience with BI360 product suite (planning, reporting, data warehouse) and Tableau.

 

OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.

 


 

Director, Meeting Services - New



The Optical Society (OSA) is recruiting for a Director, Meeting Services. The Director, Meeting Services will manage registration, meeting planner and meeting coordinators within C&M department to ensure effective delivery of national and international education programs, conferences and events, including large annual conference(s) and multiple Congresses, standalone Topical meetings and special meetings.
 
Staff Management
 

  1. Personnel Manager of OSA Meeting Logistics positions
    1. Manages staff to effectively collaborate with meeting managers, program team, volunteers, exhibit operations & sales, marketing, governance entities, etc. to plan, facilitate and evaluate more OSA’s global Congresses and meetings.
    2. Recruits, hires, trains, coaches and develops meetings staff ensuring a positive and high performing work environment and supports OSA and industry best practices.
    3. Identifies and allocates staff resources appropriately based on workload, skill sets and organizational needs. Monitors and manages labor hours and staff efficiency.
  2. Oversees and continuously evaluates, measures and improves registration processes and reporting as well as meeting management processes. 
  3. Develops and achieves key result and operational performance plans for meetings staff.
  4. Ensures project deadlines and production schedules are met and appropriate.
  5. Provides matrix management as required over senior meeting managers and cross-departmental teams. Provides support needed by other team leaders to function and cross-function effectively.

 
Fiscal Management
 

  1. In collaboration with Senior Director/C&M, Finance and in conjunction with organization leadership, recommends, supports and delivers plans, strategies and budgets for all assigned OSA meetings, interacting directly with budget managers to ensure timeliness and accuracy of financial processes.
  2. Identifies process inefficiencies (accounting, logistics, registration, etc.) and recommends and implements solutions.
  3. Understands and implements OSA financial management policies and procedures.
  4. Ensures the accuracy and timeliness of expense processing.  Tracks and manages all department open credits and accruals ensuring accuracy during budget and estimate periods.
  5. Plans and carries out budget procedures for department including monthly monitoring of department expenditures and revenues.
    1. Accurately forecasts, tracks and evaluates expenses and revenue and manages departmental conference and meeting budgets.
    2. Maintains accurate monitoring of grant and contribution allocations for OSA meetings.

 
Organizational & Departmental Responsibilities
 

  1. Oversees RFP processes for hotels and meeting venues for OSA’s meeting portfolio, exclusive of OFC and CLEO, including appropriate cross-departmental engagement to ensure sites meet all stakeholder requirements.
  2. Reviews contracts and service agreements produced by meetings staff and ensures OSA contract processes are followed, negotiations are appropriate and changes are recommended based on best business practices and trends.
  3. Oversees volume discount agreements including airfare, car rental and hotel rewards.
  4. Assists Senior Directors in integrating departmental efforts with other OSA departments.
  5. Participates in and contributes to the overall effectiveness and functioning of the association’s middle management team.
  6. In collaboration  with Senior Director, oversees selection of 3rd party vendors including, but not limited to, logistics service providers, audio visual, registration, housing and catering.
  7. Stays current with industry trends and makes recommendations based on to existing OSA practices to stay current and efficient.

 
Strategic and Senior Team Support
 

  1. Provides support to Department Senior Leadership of C&M on projects as assigned.

 
Education, Experience, & Skills
 

  1. Four-year Undergrad College Degree
  2. 7+ years relevant experience required
  3. Proven Experience in a Management Position
  4. CMP Designation Preferred
  5. Ability to meet deadlines in a fast-paced working environment while coordinating details and working independently.
  6. Excellent oral and written communication skills required.
  7. Strong knowledge of income/expense accounting practices required.
  8. Proven experience managing meeting income and expenses and building effective budgets.
  9. Strong computer skills with demonstrable knowledge of current industry technologies and trends.
  10. Ability to travel.

 
Please submit cover letter, resume and salary requirements to Human Resources at resumes@osa.org.




Director of Membership & Education Programs - New

 
The Optical Society (OSA) is recruiting for a Director of Membership and Education Programs.  This position will provide leadership to the membership programming team, and will support the numerous membership and education programs that offer professional value to members, students, and educators. The Director manages a team that holds responsibility for over 350 OSA Student Chapters and Local Sections, six annual student-led conferences, one annual student leadership conference, one annual educator conference, and one annual conference on diversity and inclusion within the optics and photonics industry.
 
RESPONSIBILITIES:
 

  1. Leads a team on the development of OSA membership and education events—including student receptions, networking opportunities for Young Professionals, and annual meetings, programs and resources for student leaders and science educators.
  2. Leads the program team in ensuring the overall quality of conferences and programs—including budget, production, programming, and resources. Works to instill consistent processes for how conferences and events are produced.
  3. Oversees a team responsible for the management of a robust student grants program, paper competitions (and awards), and scholarships. Works to evaluate effectiveness of programs and how to communicate their impact.
  4. Serves as Staff Liaison to the Membership and Education Services (MES) Council—coordinating activities for three meetings annually and managing subcommittee assignments.
  5. Identifies industry trends and needs for products, services and benefits of OSA members.
  6. Secures knowledge resources through research of and engagement with practitioner members and key stakeholders.
  7. Leverages knowledge resources for distribution through multiple channels to include live events, online programs, and publishing.
  8. Develops and implements assessment tools to gauge member satisfaction of programs. Provides evaluations and key recommendations to leadership.
  9. Reviews existing processes on program development and implementation, and looks for opportunities to improve efficiencies and reduce expenses.
  10. Oversees budget development and program management for Student Chapters, Local Sections, and other membership engagement activities and education programs.
  11. Coordinates with external departments to ensure administrative functions run accurately and efficiently. Key external departments include: IT, Finance, Marketing, Publications and Customer Service.
  12. Works with internal teams to develop ongoing, short-term placement opportunities for young professionals and recent graduates. Works with internal support staff to develop tools that encourage efficiencies in placement and reporting.
  13. Seeks opportunities for partnerships with like-minded organizations; negotiates agreements and manages fulfillment of terms.

Job Qualifications
 

  1. College degree
  2. 7 or more years of relevant association management experience
  3. 3-5 years of experience managing a team
  4. Excellent written and verbal communication and proofreading skills
  5. Strong project management and problem-solving skills; strong organizational skills with keen attention to detail
  6. Ability to track and deliver on multiple simultaneous deadlines
  7. Technologically proficient with a solid understanding of and ability to use appropriate software products. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred. Experience working with technology practitioners to evaluate, recommend and implement tools that support program efforts.
  8. Experience with grants and program development and management.
  9. Graphic design capabilities in print and electronic formats and experience with print production. Desired experience in the Adobe Creative Cloud suite: Dreamweaver (or HTML), Illustrator, InDesign, and PhotoShop.
  10. Basic knowledge of income/expense accounting
  11. Strong customer service orientation
  12. Ability to interact and network with practitioners across multiple career stages
  13. Experience with netForum—especially with reports and queries—and Tableau preferred

 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.

 


Editorial & Special Projects Coordinator - New



The Optical Society (OSA) is recruiting for an Editorial and Special Projects Coordinator who will provide assistance to several areas within the Publishing department including Editorial, the Optics & Photonics News magazine, and the office of the Deputy Executive Director.  The tasks associated with this role are diverse and range from general administrative support to oversight of critical publication processes as well as data gathering and analysis.  Candidates will therefore require excellent organizational ability and attention to detail as well as flexibility and willingness to learn in order to thrive in this highly collaborative team environment.
Some of the primary responsibilities associated with this position include:
 
Editorial—(50% of time):
 

  1. Assists in data gathering and preparation of editorial reports for all journals (e.g. submissions, Impact Factor, and other statistics).
  2. Handles logistics, creation of ebooks, and preparation and distribution of minutes for select editorial meetings.
  3. Assists with media activities for all journals, including monitoring status of manuscripts and facilitating the press release process.
  4. Coordinates notifications to authors whose articles have been selected for special promotion.
  5. Monitors processing of page charges, payment reminders, and duplicate record merges, and collaborates with IT department and other staff on resolution of any issues.
  6. Maintains files for Editorial Ethics Review Panel.
  7. Manages Library of Congress copyright /journal copy deposits and logs certificates.

OPN (25% of time):
 

  1. Handles internal and external correspondence, logistics and compilation of stories, photos, etc. for Backscatter and Book Reviews columns.
  2. Requests and tracks permissions for images.
  3. Collects, tracks and stores copyright transfer agreements.
  4. Collects, tracks and distributes OCIS codes from feature authors.
  5. Sends complimentary OPN issues to feature authors each month and prepares and distributes in-house copies.
  6. Posts Scatterings and Backscatter column to content management system as directed.
  7. Assists with the preparation of the OPN Analytics Monthly. 
  8. Helps maintain OPN production schedule, updating dates, creating new month tabs, etc.

  
 
Office of Deputy Executive Director (25% of time):
 

  1. Drafts correspondence and documents for internal and external meetings and carries out myriad administrative duties (e.g. prepares expense reports, prints and files documents, answers phone, etc.)
  2. Handles logistics associated with various departmental parties and events
  3. Oversees logistics, creation of eBooks, and preparation and distribution of minutes for select governance meetings.
  4. Organizes Publishing workroom. Ensures that the department has an adequate supply of photocopier paper. Follow-ups with IT regarding operational issues with photocopier or printers. Maintains orderly appearance in the workroom.
  5. Manages production of end of year bound journal volumes.
  6. Organizes and ensures mailing of annual holiday cards to key constituents for the department.

Skills and Abilities
 

  1. Undergraduate degree required.
  2. Excellent oral and written communication skills required. 
  3. Proficiency with current Microsoft office suite required.  An ability to easily learn and utilize new technologies desired.
  4. Ability to manage multiple projects that require complex scheduling.
  5. Possesses strong organizational skills and is detailed oriented.
  6. Ability to work successfully in a team environment, confidently taking direction from 3-4 key team members
  7. Ability to work collaboratively as well as independently and bring projects to their successful completion.
  8. Ability to work in a highly confidential manner.
  9. Ability to problem-solve.
  10. Ability to work under pressure and prioritize tasks yet demonstrate flexibility as required.
  11. Ability to act diplomatically and elicit cooperation from internal and external audiences. 

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org.
 



 

Governance Manager



The Optical Society (OSA) is recruiting for a Governance Manager. The responsibilities of the Governance Manager include coordinating OSA volunteer programs such as the OSA Elections, and providing administrative support related to OSA’s governance activities. The incumbent will perform a range of complex administrative duties as well as manage key volunteer programs for the Society. The position requires an individual who can succeed in a fast-paced environment and can maintain and strengthen the operational efficiencies of the department.
 
PRIMARY RESPONSIBILITIES:
 

  1. Special Programs –Assist with management of programs to include the planning, budgeting, coordination and implementation of the International Year of Light and OSA Centennial celebration activities. The incumbent will support other programmatic areas as needed (i.e., programs require cross-departmental efforts especially in the areas of special events, marketing/communications and fundraising).
     
     
  2. Governance Support – Provide administrative support for OSA Board of Directors in the form of creating (and shipping) background materials (both paper and electronic) for board meetings, update Board and Executive Committee rosters, preparing on-site slides for Board and Executive meetings, assist with on-site logistics, create tent cards for meetings, update officer job descriptions, take minutes during board meetings, track action items, update motion log, scan and archive board books and minutes, update website with new board member bios. Draft pre-call agendas for the Executive Committee and the Board. Serve as point person for updates to governance information on Society’s website and within database (Volunteers/Committees/Councils). Support the Executive Office with key Governance meetings such as Winter Leadership, Strategy Week, CLEO, FiO, etc. Process and track expense reports for non-board travel. Manage new member orientation materials and meetings. Assist with updates/reminder messages/action item follow up both internally and externally. Track conflict of interest forms for Board members.  
     
  3. Communications – Support Volunteer Relations by drafting correspondences and anniversary recognition materials (certificates, congratulatory notes, letters, reports), and records management. Prepare draft invitation lists for various events/meetings. Assist with mailing of Holiday and Chinese New Year Cards. Draft notes for all Board/committee correspondences.
  1. Election – Staff liaison to the Tellers Committee. Coordinate all aspects of the OSA Election to include candidate materials, vendor liaison, promotion, logistics, monitoring of voting, and preparing materials for Tellers Committee and Board of Directors. Serve as staff liaison to assigned Committees including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants. The incumbent will attend all meetings and any special events that pertain to his/her Committees.  
     
  2. Other: Provide limited coverage of Executive Office when CEO special assistant is out of the office. Maintain governance section on shared community drive.

 
REQUIREMENTS:
 

  1. Four year college degree
  2. 5+ years working with volunteer management and committee governance
  3. Project management experience
  4. Outgoing, high energy approach to staff and volunteers
  5. Strong written and verbal communication and problem solving skills
  6. Proficiency in Microsoft office/Windows, database applications
  7. Multi-task oriented with excellent organizational skills
  8. Ability to establish and maintain record-keeping system and files
  9. Excellent interpersonal skills and demonstrated effectiveness working in a team environment
  10. Ability to travel 3-4 times per year.

 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.
 
 

 


 

Journal Production Editor



The Optical Society (OSA) seeks a Production Editor in its Publishing Department to perform content-preparation, online-publishing, and quality-control tasks for a portfolio of highly regarded optics and photonics journals. The Production Editor will be part of an energetic team that manages outsourced copyediting, composition, and XML tagging of scientific articles across six journals. Candidate must show high competency with scientific copyediting, including working with scholarly citations and author corrections. Experience with HTML, XML, image files, and video files is a plus. Ability to work under multiple tight deadlines with precise attention to detail is a must. Bachelor's degree or equivalent experience is required, preferably in English, journalism, or science. Two years of scientific copyediting and editorial production are required.
 
Please submit cover letter, resume and salary requirements to Human Resources at resumes@osa.org.

 


 

Membership Marketing & Operations Manager - New




The Optical Society (OSA) is recruiting for a Membership Marketing and Operations Manager. The Marketing Manager will oversee the tailored development and production of collateral materials, email and direct mail campaigns, peer-to-peer campaigns, prospect lists, web content, social media content and online advertising. In addition, the incumbent will work with the Membership team to track and assess results of efforts in order to guide future campaigns and programs. They are also in direct contact with the members while ensuring the efficient operation of a membership onboarding process.
 
PRIMARY RESPONSIBILITIES:
 

  1. Work with the Director to develop and implement a comprehensive marketing plan to increase acquisition and retention of OSA Members.
  2. Support management of budgets and production schedules.
  3. Work with external vendors and internal support staff on design and production of campaign materials (brochures, email, web content).
  4. Work with the team members focused on Membership and Education programs as well as the OSA Foundation to promote initiatives and leverage program-related benefits in marketing campaigns.
  5. Identify industry trends and needs of OSA Members to develop distinct, segmented strategies which serve the needs of a diverse customer base.
  6. Develop and implement assessment tools to gauge member satisfaction of products, services, and benefits and provide evaluations and key recommendations.
  7. Ensure that the netForum database, member communications and internal reports are updated frequently and reflect accurate/current information (e.g., member totals).
  8. Perform ongoing assessment of membership benefits offered by OSA and other like-minded organizations and recommend changes as necessary.
  9. Pursue opportunities for cross-promotion (publications, meetings) and look beyond OSA-house mailing list to new, external sources.
  10. Work with the OSA Customer Service team on the prompt and satisfactory resolution of member questions and concerns.
  11. Hold editorial oversight over the monthly member newsletter and work with the Information Technology team on production and distribution.

 
REQUIREMENTS:
 

  1. College degree
  2. Minimum of 5 years marketing experience within a professional environment
  3. Experience in association, society or nonprofit marketing preferred 
  4. Excellent written and verbal communication and proofreading skills
  5. Strong project management and problem solving skills
  6. Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines
  7. Knowledge of complete marketing cycle and ability to function in all phases. Must have experience developing a variety of marketing materials—including working with external vendors on production and distribution
  8. Experience managing lists for email and direct mail marketing
  9. Experience with social media and on-line marketing (banner ads, web content, content/inbound marketing and Google AdWords)
  10. Technologically proficient with a solid understanding of and ability to use appropriate software products
  11. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred
  12. Graphic design capabilities in print and electronic formats and experience with print production a plus; Experience in the Adobe Creative Cloud suite: Dreamweaver (or HTML), Illustrator, InDesign, and PhotoShop preferred
  13. Experience with report and query development in netForum and Tableau dashboards is preferred
  14. Interest in science is a plus

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.

 


 

PC/LAN Administrator - New




The Optical Society (OSA) is recruiting for a PC/LAN Administrator. We’re looking for a motivated individual able to work as a part of a dynamic IT operations team. 
 
Primary Responsibilities Include:
 

  1. Working independently as well as with a team as needed.
  2. Active Directory user administration.
  3. Maintain copier, printer, mobile device and workstation inventories through MS Excel and Solar Winds Web Help Desk.
  4. Audio Visual support for meetings and events both locally and around the world.
  5. Providing computer software and hardware support in a network environment of Windows 7 and Macintosh workstations.
  6. Keep workspaces and the data center organized and clean.
  7. Work with vendors to fix IT hardware and software issues.
  8. Design and build end user training materials for IT specific processes.
  9. Telecommuting is not an option for this position.

 
Qualifications/Skills:
 

  1. Strong organizational skills.
  2. Desire to travel.
  3. Expert knowledge of Microsoft Windows 7.
  4. Working knowledge of Microsoft Server 2008.
  5. Installing, configuring, upgrading and repairing laptops and desktops.
  6. Ability to keep up to date inventories.
  7. Customer service oriented behavior.
  8. Ability to diagnose issues and determine the best solution to problems.
  9. Ability to maneuver up to 65 pounds in computer hardware and manipulate small items such as cables and tools. 
  10. Ability to learn new policies, procedures and work with new software and hardware.
  11. Strong writing skills, attention to detail, timeliness.

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send your resume and cover letter with salary requirements to resumes@osa.org. Resumes without salary requirements will not be considered.
  


Senior Director, The Optical Society Foundation (OSAF) - New




The Optical Society seeks a seasoned Senior Director to lead the development office.  S/he will be responsible for the direct fundraising and program operation of its $10M foundation. The OSAF was established by The Optical Society in 2002 as a charitable organization dedicated to carrying out philanthropic programs that further the study of science. The Optical Society’s programs include: advanced youth science education and provides these programs to underserved populations; offers career and professional development opportunities; and recognize technical and business excellence.
Candidates will demonstrate passionate alignment with The OSAF’s values, tenacious drive to convince strategic partners to join our cause, an engaging intelligence and curiosity, a nose for finding the win-win opportunities in partnerships, impeccable follow-through, and an ability to bring out the best in colleagues and board members as well. In addition, be responsible for building upon The OSAF’s financial resources, visibility, and impact.

The successful candidate will assume responsibility for all facets of The OSAF fundraising program, and will design, articulate, manage, and execute a comprehensive development plan that meets annual and long term income goals.  S/he will be a highly motivated manager and relationship builder with experience working in an academic or nonprofit foundation environment, have the ability to relate to a scientific volunteer/member population, 10-15+ years successful fundraising experience, and 8+ year experience in supervising staff.
Key responsibilities for the position are as follow:
 

  • Provide strategic leadership to The Optical Society Foundation
  • Expand The Optical Society Foundation’s prospect pipeline and funding base by accessing new networks and leveraging The Optical Society’s  existing networks
  • Identify, cultivate, and secure six- and seven-figure, multi-year commitments from individual, family, philanthropic and corporate donors
  • Effectively communicate The Optical Society Foundation’s  mission, vision, strategy, and value proposition to ensure The Optical Society’s  prospective investors are informed, aligned, inspired, and engaged 
  • Develop meaningful and compelling engagement opportunities for The Optical Society Foundation’s  existing donor community, connecting them powerfully to our mission and impact 
  • Contribute to The Optical Society’s professional, high-performance environment.

 
Candidate Skills and Competencies:
Sales drive – Skilled in fundraising event management, prospect management and prospect research required. Design, manage, and monitor all activities of a diverse fundraising operation
Strategic Planning  - Develop strategies for individual prospects.  Personally visit and cultivate prospects, solicit prospects and donors for gifts and pledges as appropriate. 
Donor Relations - Design and manage a comprehensive donor-focused major giving program to cultivate and solicit major individual gifts, both current and future, from the major gift pool of prospects.
Engaging intelligence – Energizes others with friendliness, and an active, curious mind
Proven experience—Proven development leadership track record, including the securing of six- and seven-figure, multi-year commitments from a variety of funding sources
Writing and verbal skills—Can make a vision come-to-life through writing and conversation.
Creative listening—Able to understand the needs of partners, and to find the win-win deal for them and OSA
Adaptive – Thrives in a fast-paced, entrepreneurial environment
Team development – Knows how to build a world class development team; can use the strengths of the Development Team and the wider organizational team to advance our mission
Impeccable follow-through—Models the highest standard for detail and follow-through

Additional requirements include: outgoing and high-energy approach to staff/volunteers, skill in developing sophisticated strategies for successful cultivation and solicitation of annual and major gifts, excellent verbal and written communication skills, ability to make persuasive oral presentations, excellent managerial and collaborative ability, ability to think strategically and be an active member of the management team, and strong skills as coach and department leader.

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.


 


 

Chief Scientist



The Optical Society (OSA)  is seeking a Chief Scientist responsible for leading scientific aspects of OSA’s programs and services, international and national government policy advisor, and communicate with the optics community.  The Chief Scientist serves as a technical advisor describing, interpreting, and identifying technical areas for funding, workshops, meetings forums, and publications.  Candidate also serves as an internal resource, providing scientific leadership and technical expertise for all OSA products, programs and services.  The Chief Scientist provides expert advice to the CEO and other staff, and works closely with the CEO and other members of OSA senior leadership on developing OSA’s overarching strategic direction on new product and business development with a particular emphasis on rapidly growing international markets such as China and India.
 
 

  • Serves as a member of OSA’s Senior Management Team. Advises CEO (and other staff) on science policy and technical issues. Works collaboratively with other members of the Senior Management Team to develop and implement the organization’s strategic initiatives; Works closely with the CEO and other members of the Senior Management Team to identify and exploit new business opportunities in non-traditional product areas, among those practitioners to whom OSA has not traditionally reached out, and in rapidly growing international markets such as China and India.
  • Acts as a spokesperson for the Society and represent it with key stakeholders both domestically and abroad.  Supports the CEO on her international activities, and acts in her stead when necessary.
  • Lead with the development and successful implementation of a strategic plan to enhance the value proposition for OSA’s current and potential stakeholders, and expand OSA’s base in geographic regions and among individuals in segments of the optics field that are currently underrepresented.
  • Participate in the strategic direction to the optimal marketing of all OSA products, programs and services, and aggressively identify new, untapped opportunities for the society.
  • Provides strategic direction to domestic and international policies impacting OSA’s constituents and the broader scientific community.
  • Leads efforts to monitor the external environment; maintains broad awareness of the competitive environment, trends, positioning, threats and opportunities for enhancing OSA’s revenue producing activities.
  • Work closely with the CEO and other members of the Senior Management Team to develop the strategic framework for scientific content areas to ensure that initiatives across the organization are coordinated.
  • Synthesize complex concepts and issues concisely to create key messages and actionable steps for both internal and external audiences.  Provide scientific background information, and convey key messages to media at the direction of the CEO.
  • Closely follows the field of optics and photonics to ensure that OSA staff are aware of events, trends, etc. that affect the organization and its work.
  • Assists in the development and implementation of OSA science policy. Assist in advocacy efforts as needed.
  • Builds and maintains relationships with external organizations, peer organizations, and the optics and photonics community. 

 
Successful candidate will have a Ph.D. in Physics with specialization in the field of optics and photonics; 10-15 years’ progressive experience in management positions within a business environment, preferably in optics, ideally including extensive experience in new business development; demonstrated success in growing a business, innovative product development and international business development; demonstrated experience working effectively in academia, corporate and government environments;   Excellent oral and written communication skills; the ability to successfully represent OSA to diverse groups. Ability to see the “Big Picture” and strong strategic planning skills.  Strong focus on staff development and team-building; excellent skills as a coach and mentor.  Experience in, or in-depth understanding of, membership organizations preferred. 

We offer a competitive salary, comprehensive benefits including medical, dental, 403(b) retirement plan, winter break starting December 25th through January 1st, PTO and more.  Conveniently located at Dupont Metro.  Please send cover letter, resume and salary requirements to resumes@osa.org.

 


Special Events/Programs Manager - New


The Optical Society (OSA) is recruiting for a Special Events/Programs Manager. The responsibilities of the Special Events/Programs Manager include overseeing the planning, logistics, and onsite execution of a variety of events and activities for the OSA Executive Office. The position requires strong meeting management skills and a creative approach to volunteer recognition and event development and management. The incumbent will be a critical component of a team responsible for all aspects of logistics related to activities and events for OSA Governance, Special Programs and Volunteer Relations. The position requires an individual who can succeed in a fast-paced environment and be an active member of a high-performing team.
 
PRIMARY RESPONSIBILITIES:
1. Governance Activities and Special Events – Oversee meeting logistics (meals, A/V, room set up) and planning for OSA Governance events such as receptions, board meetings, board dinners, key results meetings, strategy week, President’s Reception, Volunteer Recognition (OSA Awards Luncheon, Plenary sessions at major OSA meetings, Annual Business Meeting and other events). Reserve all conference rooms and request front desk coverage after hours for all CEO events. Develop a comprehensive plan for negotiating contracts, booking event space, arranging food and beverage, ordering supplies and A/V equipment, making travel arrangements, ordering event signs, and assuring appropriate decor to meet quality expectations of the organization. Manage event details, such as invite lists; create invitations, securing space, scheduling events on calendars, preparing name tags, seating cards, registration lists and gift bags. Assist with managing on-site production and clean-up for events as necessary. Propose new ideas to improve the event planning and implementation process. Provide strategic leadership support for all Executive Office and governance events, including the International Year of Light, OSA Centennial celebration and CEO events.

2. Vendor management - Work with event vendors/caterers to negotiate hotel contracts, coordinate site visits. Assist with preparing budgets and provide periodic progress reports. Prepare and modify vendor contracts as necessary.

3. Volunteer Relations – Serve as staff liaison to assigned Committees including the External Relations Committee. Responsible for budget planning, communications, planning timeline, facilities set-up, agendas, program participants and minutes. Attend all meetings and any special events that pertain to External Relations Committee. Manage OSA Member Family and Friends events.  Develop timeline, programming, scripts, slides, communications/photo sessions and onsite rehearsals for all Plenaries, Award Luncheons and Volunteer Recognition events. Manage meeting invitation lists. Track strategy week travel and expenses. Track all volunteer family and companion travel.

4. Volunteer Recognition -- Order gifts for volunteers as needed. Maintain gift tracking and inventory lists. Order framed photos as needed. Supply OSA branded tchokes for OSA endorsed meetings, CEO and other events. Update the Honorary Member plaque yearly.

5. Other- Create and maintain a master calendar of meetings events--both internal and external. Oversee OSA Holiday Card list (coordinate with staff for card distribution). Manage distribution of Chinese New Year Cards. Order holiday gifts for board members. Order and track gifts for all c-level staff travel. Assist with office space reorganization planning. Oversee the onsite logistics for OSA’s Annual Business Meeting. Develop and manage governance grids. Plan and execute the photo of the annual Board of Director’s photo taken at Leadership. Manage budgets. Create SOP for conference room A/V, overhead, etc.
 
REQUIREMENTS:
1. Four year college degree
2. 5+ years as meetings manager, staff liaison experience a plus
3. Ability to manage multiple projects and work assignments from a variety of staff and volunteers
4. Outgoing, high energy approach to staff and volunteer
5. Strong written and verbal communication and problem solving skills
6. Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, databases, mail merges, email and web searches
7. High expectations for quality
8. Ability to establish and maintain record-keeping system and files
9. Excellent interpersonal skills and demonstrated effectiveness working in a team environment
10. Ability to travel 3-6 times per year.
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.

 


 

Technical Community Manager




The Optical Society (OSA) is seeking a Technical Community Manager in its Conventions & Meetings department. The Manager will be charged with working directly with scientific professional society members and internal staff to manage member volunteer technical groups. These groups are organized according to scientific interest.  The key role will be managing engagement and interactivity as well as fostering community spirit among group members.  Manager will ensure communication and program development objectives are achieved, tasks are efficiently executed, and member engagement is high. The ability to organize and promote communication through social media, events and activities is vital. Plan and implement special events for group members at society and/or non-society meetings.  Serve as the liaison to the volunteer leadership and society board level committees.  Interact regularly with executives, directors and managers, and frequent contact with members and meeting organizers. Working knowledge of IT, social media, and social networking across the internet are key to this position.


The successful candidate will possess a four-year college degree required; BS in Marketing preferred. Two years of program management experience required; Three years of customer service-oriented experience required. Ability to travel (about 1-2 trips per year) required. Proficiency in Microsoft Office software and database applications and
in multiple social media channels required.  Association membership experience preferred.  Previous training in marketing, project management and business writing preferred. Previous job experience utilizing multiple social media channels.  Excellent oral and written communication skills. Ability to communicate with effectively with both scientific minded volunteers and members.

Located in Dupont Circle, OSA offers a competitive salary and excellent benefits. Please send cover letter, resume and salary requirements to resumes@osa.org.