Hotel and Travel

Hotel Reservation Deadline: 1 agosto 2014 23:59 EST (03:59 GMT)

Crowne Plaza Barcelona Fira Center
Crowne Plaza Barcelona Fira Center
Av. Rius i Taulet, 1-3, Spain

LIMITED ROOMS STILL AVAILABLE! Enjoy the biggest rooms in the city at the elegant Crowne Plaza Barcelona Fira Center is located in the heart of Montjuic.  Situated between the famous Plaza de España, Gran Via Avenue and the new shopping and entertainment centre, Arena de Barcelona.

Room Type Fee
Deluxe Single €130.00
Deluxe Double €150.00
City Tax per person/per night 1,21€ per person, per night (taxes are subject to change)
Rate will be honored 3 days prior and post conference dates.

For the latest currency exchange, click here.

All hotel reservations should be made through the OSA Booking Form.  

Download the OSA Booking Form.
Fill in form and Faw or email to the Fira Palace Hotel no later than 8 July 2014.
Submit one form per room.
By Fax: +34934255047
By Email: AND (Send to BOTH addresses)

Receive these benefits when you book inside the block:

  • Buffet Breakfast each morning

  • Complimentary in room Wi-Fi

  • Inclusive of VAT 

Visa Information

For detailed information about applying for a visa to Spain please click here or visit the VisaHQ website. All visitors from other European Union member countries may enter Spain using either a passport or a national identity document.  People entering from other countries must have a valid passport and a visa (if required).

The visa application process to enter Spain takes at least six (6) weeks.  To download a VISA application please click here. They recommend that you have a passport valid 6 months beyond stay and at least one blank visa page available for stamps; proof of departure (a confirmed airline ticket) and valid health/insurance with full international coverage.  U.S. citizens can get extra passport pages added to their passports as fast as within 24 hours. OSA is not able to contact any embassies in support of an individual attempting to gain entry into the host country to attend the conference.

Visa to Spain - Frequently Asked Questions

Letters of Invitation

Important information regarding Meeting Visa Invitation Letters (please read):

Advanced Photonics Letter of Invitation Request Form

Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter. Invitation letters take OSA Management 7-10 business days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests.
Individuals requiring letters of invitation to obtain travel visas must apply using the online form.
If you have any questions about the visa invitation letter application process, please contact:
  • Email:
  • Fax: +1 202.416.6100
  • Mail: OSA Management – Invitation Letter
    Optical Society of America
    2010 Massachusetts Ave., NW
    Washington, DC 20036

Barcelona airportArea Airport


Barcelone-El Prat Airport
08820 El Prat de Llobregat
Barcelona, Spain

Barcelona-El Prat Airport is located south-west of the city, between the city limits of El Prat de Llobregat, Viladecans and Sant Boi. One of the advantages of Barcelona airport is that it is really close by the Barcelona city center, at just 14 km. It is specifically located at El Prat del Llobregat, the town that gives the name ‘Aeroport del Prat’.

Airline Discounts

OSA has partnered with American Airlines to provide our attendees a discount off ANY published airfare on for the Advanced Photonics meeting in Barcelona, Spain. The valid travel dates for this discount are 25 July 2014 to 4 August 2014.  You can easily access American’s fares and apply this discount by going to to book your flight. Place the Promotion Code 8574AA in the promotion code box and your discount will be calculated automatically.
You may also call +1 800.433.1790 to book your flights, please refer to the Authorization Number below when you call. Please note there is a reservation service charge for all tickets issued by phone. Please use our preferred partner, American Airlines when you can because of the benefits provided to you as a traveler and to our organization for extended partner value.

Rental Car

We are pleased to have partnered with Avis Worldwide to provide rental cars at a discounted rate. If you wish to reserve a car please contact Todd Alexander at +1 800.525.7537 Ext. 35003 or the Meetings and Convention Department at + 1 800.525.7537.

Getting Around Barcelona

By Metro

Barcelona has an excellent underground public transport system.  The Metro System is a five colored-coded and numbered line system that fans out from the center of the city.  Metro tickets can be bought on the day of your journey or beforehand from inside the station.  For more information visit the Transport Metropolitans de Barcelona website.

By Tram

Sleek new tramvías (trams) ply the main routes through the city alongside the buses. Routes are clearly marked at each stop, as are timetables.  One bus service that is particularly useful is the Nitbus, which runs from 11pm to 4am and is the only valid alternative to the 2 to 3am taxi drought. These are bright yellow, clearly marked with an N, and most leave from Plaça de Catalunya. Note that while travel cards and other TMB passes are valid for daytime buses they're not valid on Nitbuses. Tickets cost 1.25€ one-way and are bought directly from the driver.

By Bus

All Aboard! -- The most convenient way to see Barcelona, especially if your time is limited, is to hop on (and off) the Bus Turístic (tel. 93-318-70-74; This double-decker, open-top tourist bus travels to all the major sights!  Tickets can be purchased onboard or at the tourist information office at Plaça de Catalunya.

By Taxi

Yellow-and-black taxis are plentiful and reasonably priced. To book a cab, either the next available one or for the next day, call the Institut Metropolità del Taxi (tel. 93-223-51-51; They can also give you information about booking wheelchair-adapted taxis.

By Bicycle

One growing form of transport in the city is the bicycle. There are a number of bicycle lanes in the center of the city and a few firms that rent them, including Un Coxte Menys, Esparteria 3 (tel. 93-268-21-05), and Biciclot, Verneda 16 (tel. 93-307-74-75). . The city now has a bike-sharing system in which red bicicletas (6,000 in all) are available for free from bus and Metro stations for up to 30 minutes for short trips. You are required by law to wear a helmet.



Experience much more than just the Congress!

This beautiful city is full of what European cities are known for: outdoor markets, restaurants, shops, museums and churches. It is fantastic for walking but also has an extensive and reliable Metro system for more far-flung destinations. The core centre of town, focused around the Ciutat Vella, "Old City", provides days of enjoyment for those looking to experience the life of Barcelona while the beaches the city was built upon provide sun and relaxation during the long periods of agreeably warm weather.

Berlin ColumnsEnjoy an unparalleled spectrum of art, cultural and culinary attractions!

July/August Weather in Barcelona:
Average Temperature: 13oC/85F

For the most current weather forecast, please visit here.

Standard European 230 V / 50 Hz voltage electricity is used in hotels. If travelling from countries outside Europe, you will most likely need a voltage converter.
More information on international electricity.

The local currency is the Euro. Credit cards are accepted in some places, although it is preferred to conduct transactions in cash; VISA and MASTERCARD or EUROCARD are the most popular credit cards. It is a good idea to have cash on you as some shops do not accept credit cards. Traveler’s checks are also available. For the latest currency exchange click here.

Barcelona rooftopsBarcelona offers fun for everyone: kids, adults, thrill seekers and people in search of peace and quiet. 

It's impossible to get board in Barcelona!

The Barcelona Tourism website is a great resource for information and attractions in the city!

Everything from shopping, leisure activities and general information.

For local attractions at discounted prices look into purchasing a Barcelona Card!  
Museum in Barcelona
Cards are available for 2, 3, 4 or 5 day access (Adult and Children priced separately).  The card include such benefits as:
  • Skipping the queues and free admission to the city's foremost museums
  • Free travel on public transit
  • Over 70 discounts at museums, city sights, tours, shops and restaurants.
  • And much much more!