Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to or fax them to +1 202.223.1096.

Current Employment Opportunities

Advertising, Exhibit  & Sponsorship Sales Manager - Replacement
Deputy Senior Director, Membership & Marketing - New
Exhibits Coordinator - Replacement
Staff Accountant

Advertising, Exhibit and Sponsorship Sales Manager - Replacement

The Optical Society (OSA) is recruiting for, Advertising, Exhibit and Sponsorship Sales Manager in its Industry Relations Department.   The Sales Manager has overall responsibility for selling print and digital advertising for OSA’s OPN Magazine as well as overall responsibility for selling exhibit space and sponsorships for OSA’s Congresses and Topical Meetings. The Sales Manager will need to be an effective communicator and build strong relationships between OSA and optics and photonics companies.  Sales Manager will need to be in regular communication with prospects by phone and by email.  
Primary Responsibilities:
  1. Make high volume outbound sales calls daily.
  2. Initiate conference calls and meetings (ideally scheduling them in Outlook calendar) with current and potential clients to determine sales and marketing objectives, budget and timing.
  3. Proactively research and identify new sales prospects.
  4. Maintain an accurate and robust prospect list for all projects
  5. Utilize CRM system to track efforts, update contact details and create accurate sales projections.
  6. Collaborate with Director, Exhibition and Sponsorship Sales to draft and email proposals to prospects.
  7. Provide regular sales updates to the Director, Exhibition and Sponsorship Sales, on sales and pipeline activity.
  8. Provide accurate reporting to the finance department in a timely manner on a monthly basis regarding invoicing that needs to be generated to confirmed advertisers.
  9. Write copy and execute outbound e-blasts and mailings.
  10. Regularly maintain and update the OPC Meeting web site exhibit sales pages using Kentico.
  11. Regularly maintain and update the OPC Meeting exhibit floor plans in Expocad.
  12. Maintain regular contact with committee members in an effort to leverage their personal contacts to maximize the number of potential exhibitors and sponsors.
  13. Provide input to Director, Exhibition and Sponsorship Sales on budgeted revenue goals.
Education and Experience
  1. Bachelor’s  degree required
  2. Minimum of three to five years sales experience, preferably event/tradeshow and/or advertising sales
  3. Association or optics industry experience preferred
Skills and Abilities:
  1. A high level of initiative and attention to detail is required.
  2. Required proficiency in: Microsoft Word, Excel, Outlook and PowerPoint.
  3. Proficiency with contact relationship management (CRM) software; preferably ACT or SalesForce.
  4. Experience with NetForum or other association management software system.
  5. Familiarity with Kentico or other web content management software.
  6. Prefer experience with ExpoCAD or other exhibit floor plan space-draw programs.
  7. Prefer experience with SwiftPage or other HTML email management programs.
  8. Strong interpersonal and customer oral, written and presentation skills.
  9. Experience and proven track record in effective follow up and negotiation skills, specifically as it relates to working within established product prices and closing sales to maximize customer decision-making.
  10. Ability to focus effectively on multiple tasks at all times.
  11. Ability to meet deadlines & ability to travel required.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to


Deputy Senior Director, Membership & Marketing - New

The Optical Society (OSA) is seeking a Deputy Senior Director, Membership & Marketing to work primarily with the Meetings, Membership, Industry and Outreach teams and other staff cross-departmentally within OSA to effectively communicate OSA’s event, membership, and other marketing messages in a well-timed and well-targeted manner to external constituents (members, customers and prospects) of OSA and OSA owned and co-owned products and programs. This position will develop and supervise an increasingly strategic membership marketing team; and will play a key management role within the meetings marketing team. This position will also create, follow, manage and update systems and processes to maximize targeted, strategic marketing efforts association-wide.  The Deputy Senior Director, Membership & Marketing  will increase the capacity of the industry relations marketing team (including meetings and membership) to deliver and advance OSA’s position with new and existing programs; and products within existing and new markets.

  1. Identifies marketplace opportunities and prospects and works with industry sales and marketing teams to develop and engage new prospective customers.
  2. Ensures the effective management of marketing budgets to maximize financial resources towards the achievement of organizational branding and promotional objectives.
  3. Develops and uses measurement systems to monitor and report on program trajectories and support strategic marketing decisions.
  4. Oversees program measurement systems including relevant software, processes and staff training.
  5. Integrates strategic marketing and marcom functions with program elements to ensure marketplace impact.
  6. Oversees strategic marketing efforts including strategic elements of each program’s marketing plan and OSA’s marketing approach to new markets.
  7. Institutes project management practices and procedures.
  8. Works cross-departmentally to ensure effective design and implementation of market research and surveys to assess customer needs and program effectiveness.
  9. Manages some vendor relationships.
  • Four-year college degree; MBA preferred
  • 10+ years experience in senior level association Membership,  Marketing and/or Optics/Photonics Industry Marketing
  • 8+ years experience directly managing staff spanning entry level to middle management.
  • Extensive experience managing external vendors for design, copy-writing and email functions
  • Experience in managing research projects from early concept phase to execution/results analysis.
  • Strong knowledge and experience in implementation of business systems, practices and procedures (Six Sigma, etc.).
  • Experience in applying measurement systems to monitor programs.
  • Knowledge of optics, photonics or other high-tech industries preferred.
  • Prior experience in an ad or marketing agency – stand-alone or a corporate in house agency.
  • Ability to handle multiple tasks and deadlines simultaneously.
  • Strong focus on team-building and hands-on management.
  • Advanced level knowledge in Excel and PowerPoint preferred.
  • Excellent written, oral, and interpersonal communications skills.
  • Excellent analytical ability.
  • Ability to lead both marketing strategy and marcom functions.
  • Ability to think and act strategically to benefit the organization.
  • Effective at Senior levels in fast paced, innovative, and collaborative organizations.Business savvy and team orientation.
  • Strategic thinker, flexible problem solver and great listener.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to  


Exhibits Coordinator - Replacement

The Optical Society seeks an Exhibits Coordinator to assist in the management of the successful execution of all exhibits-related logistical aspects of OSA’s meetings portfolio.

Duties include assisting in all logistical activities relating to planning and executing a meeting and/or exhibit, including but not limited to managing collection and production of  signage requirements, initiating various data tracking processes, compiling Exhibitor Service Kits and Exhibit Buyers’ Guides, and serving as primary resource for exhibitors.  Also critical to the success of this person’s job is the active participation on conference/meeting cross divisional and departmental teams to assist in planning and executing high quality conferences and events. Secondary responsibilities include liaising with vendors on project-specific activities and assisting efforts to improve attendee and exhibitor experiences.

Position requires a Bachelor’s degree and CMP or CEM preferred.  Candidates must have 3-5 years meeting, exhibit and/or event planning experience; proficiency with MS Office applications; knowledge of Association Management Software (Access, ACT, ExpoCAD); knowledge of Registration and Membership Management Systems such as IMiS, Avectra, Cvent; and ability to quickly master new applications.  Position requires a strong professional image and solid organizational and interpersonal skills, the ability to successfully coordinate multiple long and short term projects simultaneously, excellent writing and proof-reading abilities, and exceptional attention to detail.  Candidates must be willing and able to travel occasionally for 2-10 day trips and work extended hours including evenings and weekends as needed.
Located in Dupont Circle, OSA offers a competitive salary and excellent benefits.  Please send cover letter, resume and salary requirements to

Staff Accountant

The Optical Society (OSA) is recruiting for a Staff Accountant. This individual fills a key role within the accounting group having responsibility for monitoring, analyzing various key components of financial transactions and collaborating with HR, business units, and the Finance team.  The position supports various aspects of finance and accounting for OSA.  The individual is effective and experienced in the general accounting function possessing strong problem solving skills, work ethic, organizational skills, attention to detail, decision making skills, and ability to work with others.  Primary duties include supporting the monthly, quarterly, and year-end financial closing processes and assisting with weekly closing of accounts payable to ensure transactions are in accordance with GAAP and internal policies/procedures and communicating exceptions to management.
Other Responsibilities:
  1. Reviewing and processing credits and /or refunds.
  2. Maintaining accounting ledgers, reviewing and reconciling transactions.This includes monthly analysis of all income accounts and other expenses and balance sheet accounts as assigned.
  3. Reviewing and reconciling meeting registration transactions.
  4. Journal entries for OIDA payments, credit card fees, and bank statements for flexible spending, payroll, credit card payments, PayPal, bank fees, wire fees, copy right fees, and postage meters.
  5. Monthly and year end accrual entries for various departments.
  6. Monitoring and ensuring the accuracy of deferred meetings.
  7. Booking adjusting journal entries request by various departments.
    Education & Skills:
  8. Bachelor’s degree in Accounting required
  9. 2-3 years applicable experience
  10. Experience in performing accurate high-volume data reconciliations
  11. Demonstrated skills and experience in managing goals through collaboration and teamwork
  12. Demonstrated experience in working with Microsoft Dynamics Solomon general ledger software
  13. Experience with PN3 accounts payable software preferred
  14. Microsoft Office suite; intermediate Excel skills required
  15. Excellent mathematical skills and computational skills
  16. Strong customer service orientation and excellent telephone etiquette
  17. Strong verbal and written communication skills
  18. Strong problem solving skills, work ethic, organizational skills, attention to detail, decision-making skills, and ability to work with others
OSA offers a competitive salary and benefits. Please send resume w/cover letter and salary requirements to