Jobs at OSA


OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

Chief Public Relations Officer
Director, Data Reporting & Business Planning
Director, Financial Planning & Analysis
Director of Membership & Education Programs
Editorial Development Manager
Program Planner/Manager
 


 

Chief Public Relations Officer


The Optical Society (OSA) is seeking a skilled advocacy and media communications expert to support this global organization’s legislative strategic planning, message development and media strategy.
The successful candidate will lead a small team of qualified, motivated talent in designing and directing PR, branding, communications, message development, online advocacy, speech and presentation development for executive visibility.
 
This position will support the P/R needs of the CEO and operational oversight of Government Relations, Media and Communications (internal/external).  The role will lead the development of assigned programs, as well as messaging platforms that increase awareness of the association and its products and services.  This role is also charged with developing holistic, multi-channel, multi-stakeholder communication programs and creating positive, proactive working relationships with key members of the media and other third party influencers globally and in key markets.  In addition, this position will support the CEO by translating goals into priorities and tasks, setting deadlines, monitoring Capitol Hill activities, and adjusting related work flows to match changing priorities.   
 
Job Qualifications:
 
 

  1. Expertise in communications, government relations and advocacy
  2. Active participation with issues management communications, including writing, serving as corporate spokesperson and collaborating with other societies & management
  3. Experience working with a volunteer-driven organization (corporate & individual membership)
  4. Extensive project management and supervisory experience
  5. Skilled in using social media as a key component of the communications plan
  6. Oversight and management of the organization’s external face to its community.
  7. Experience with a fast-paced office environment and regularly changing  priorities
  8. Strong track record of high integrity, solid judgment, confidentiality, and discretion
  9. Proven ability to analyze, prioritize, and execute complex tasks under deadline and to dedicate extra effort when necessary to complete assignments and achieve desired results
  10. Ten years’ professional work experience in progressively more responsible roles
  11. Ability to travel domestically and internationally
  12. Master’s degree
  13. Experience in the following: science and engineering industry/community; communication’s role in US national campaigns; experience with US federal agencies/ National labs

We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org


 

Director, Data Reporting & Planning Analysis


The Optical Society (OSA) is recruiting for Director, Data Reporting and Business Planning.  The Director reports to the Deputy Executive Director/ Chief Meetings Officer in support of developing and maintaining the data analytics and reporting framework for the department including tools, metrics and dashboards; works cross-functionally with various business owners to determine and meet their reporting and analytics needs; develops effective and efficient business intelligence processes for department logistics and program teams to utilize.
 
This position ensures OSA has the necessary meetings and conference statistics, indicators and analytic reports for ongoing daily operations and strategic meeting planning. The Director liaises with the department's Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.
 
Position requires strong quantitative analysis skill. The Director must think critically to tackle complex challenges, thrive in a fast-paced environment and maintain efficient processes and business practices. This position requires a strong communicator who is eager to learn, endlessly curious, takes pride in hard work and is committed to continuous improvement and business efficiency.
 
PRIMARY RESPONSIBILITIES:
 
 

  1. Data  Analytics and Reporting
    1. Develops analyses that lead to actionable strategies to accelerate profitable growth and position meeting products to remain current to trends and relevant to customers
    2. Liaises with the department’s Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.
    3. Gathers and mines data from multiple sources including marketing, sales, registration, logistics, program, customer service, finance as well as external resources to be used to drive decision making
    4. Analyses customer/volunteer behavior and trends
    5. Designs and builds reports and analyses
    6. Maintains department data and metric dashboards using available Business Intelligence and Analytic tools such as Tableau
    7. Designs and continually enhances the data reporting processes to ensure robust systems of evaluation and control; develops or enhances regular reporting mechanisms which will give OSA operating information relevant to performance against plans.
    8. Reviews, enhances, streamlines and analyzes demographic information collected from meeting registrants
    9. Interfaces with appropriate OSA business unit to ensure effective and accurate survey processes are implemented and evaluation analysis and action plans are developed and measured for success


 

  1. Financial Reporting
    1. Provides high view of OSA Meeting Financials
      1. Reviews department performance metrics and makes recommendations to senior management on budgets/estimates
      2. Provides support for senior budget analysis and assists with special studies that require data compilation
      3. Assists, as required, with interpreting financial information in oral and written presentations
      4. Researches and reports on key performance indicators through financial analysis and trend recognition
      5. Reconcile business plan with actual financial performance

 
 

  1. Process Efficiency
    1. Creates and maintains dashboards, communications and strategies to improve departmental effectiveness
    2. Reduces variation in processes/approaches for data collection to simplify and create efficiencies
    3. Fosters relationships across teams and departments to encourage communications, eliminate gaps in process and implementation of procedures
    4. Collaborates across department and often in a matrixed cross-functional environment, to gain adoption of methodical and collaborative approaches to:
      1. Defining  clear problem statements and data analysis needs
      2. Performing gap analysis between customer expectations and actual performance
      3. Standardizing reporting and analysis based on best practices

 
 
QUALIFICATIONS:
 
 

  1. Highly analytical data junkie who enjoys reporting and analysis
  2. Technology savvy individual who seeks to automate and streamline through technology adoption
  3. Familiar with standard business intelligence and analytic tools
  4. Consistent and punctual
  5. Able to work flexible work schedule that may include nights and weekends
  6. Positive, people-oriented, and energetic attitude
  7. Analytical, creative, and innovative approach to solving problems
  8. Strong written and verbal communication
  9. Entrepreneurial spirit
  10. Bachelor's degree in related field, 7+ years of process improvement, budget management and business intelligence related experience, preferably in the meetings and association industry

 
We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.


 




 

Director, Financial Planning & Analysis


The Optical Society (OSA) is recruiting for a Director, Financial Planning & Analysis. The Director, Financial Planning & Analysis, has three primary areas of responsibilities:

  1. Manage development of the annual operating budget and quarterly estimates, and contribute to the development of the multi-year plan and rolling forecasts.    
  2. Provide management decision support through ad hoc and special projects analyses as well as ongoing analysis of key performance indicators.
  3. Review and create monthly financial reporting packages, annotate budget vs. actual variances for the Executive Team, Senior Team, and the Senior Director, Finance.

  

PRIMARY RESPONSIBILITIES:

1. Annual Budget and Quarterly Estimates Process:

A. Partner with Senior Director, Finance, to manage the development of the OSA-wide annual budget and quarterly estimates, rolling forecasts, and support the Executive Team in creating a multi-year plan.

B. Recommend and implement process efficiencies in the financial planning function; maintain the tools used for planning and reporting.

 

2. Management Decision Support:

A. Understand trends in business line revenue, expenses and operations to identify potential issues and opportunities; optimize ROI and pricing models.

B. Analyze complex financial information to provide accurate, timely and thoughtful recommendations to management for decision-making purposes.

C. Review current and past trends of key performance metrics; introduce predictive analysis of revenue, direct costs, overhead expenses and capital expenditures.

 

3. Financial Reporting:

A. Review financial statements, capital expenditures, and other performance indicators and prepare monthly management reporting packages with variance analyses and annotations.

B. Assist in the preparation and review of materials for Board Finance and Audit committees and Investment subcommittee.

C. Create and maintain financial dashboards and other graphical presentation of data for management, verifying data integrity and the story behind the data.  

 

SECONDARY RESPONSIBILITIES:

  1. Assist the Senior Director, Finance, Executive Team, and other senior team members as needed.
  2. Develop professional and technical knowledge by attending educational seminars, reviewing professional publications and participating in professional societies.
  3. Support the Finance team’s goals and OSA’s vision and culture.
  4. Contribute to the development and maintenance of appropriate financial policies and procedures.

 

SKILLS AND QUALIFICATIONS:

 

  1. Bachelor’s degree in Finance or Accounting; MBA and CPA highly preferred. Knowledge of accounting is essential for this position.
  2. At least 8 years of progressively responsible management experience in financial/operational analysis in a medium to large size society or non-profit.
  3. Strong problem-solving and critical thinking skills with the ability to exercise sound judgment and recommend creative solutions based on accurate and thorough analyses.
  4. Experience with cost accounting: unit pricing, incremental cost, breakeven analysis, activity based costing, fixed and variable costs, overhead allocation, labor job costing, labor utilization, etc.
  5. Demonstrated ability to roll-up sleeves and work with team members in a hands-on management capacity.
  6. Established track record of building relationships and credibility with C-level staff, department heads, senior managers and other stakeholders.    
  7. Excellent business/financial systems and project management skills.
  8. Strong presentation skills, particularly with executive management and board members, with the ability to communicate, verbally and in writing, complex financial information at the right level, depending on the audience.
  9. Ability to understand and appreciate data and details without losing focus on the big picture.
  10. Comfortable with ambiguity and able to synthesize disparate data sources to complete analyses.
  11. High level of integrity and dependability with a sense of urgency for completing quality work on time.

 

OTHER SKILLS & ABILITIES:

  1. Advanced Excel skills and strong working knowledge of PowerPoint and Word.
  2. Recent experience with Microsoft Dynamics SL/Solomon.
  3. Experience with BI360 product suite (planning, reporting, data warehouse) and Tableau.

 

OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.


Director of Membership & Education Programs



The Optical Society (OSA) is recruiting for a Director of Membership and Education Programs.  This position will provide leadership to the membership programming team. This position will support the numerous membership and education programs that offer professional value to members, students, and educators. The Director manages a team that holds responsibility for over 350 OSA Student Chapters and Local Sections, six annual student-led conferences, one annual student leadership conference, one annual educator conference, and one annual conference on diversity and inclusion within the optics and photonics industry.
 
RESPONSIBILITIES:
 

  1. Leads a team on the development of OSA membership and education events—including student receptions, networking opportunities for Young Professionals, and annual meetings for student leaders and science educators. Works to instill consistent processes for how conferences and events are produced.
  2. Leads the program team in ensuring the overall quality of conferences and programs—including budget, production, programming, and resources.
  3. Serves as Staff Liaison to the Membership and Education Services (MES) Council—coordinating activities for three meetings annually and managing subcommittee assignments.
  4. Identifies industry trends and needs for products, services and benefits of OSA members.
  5. Secures knowledge resources through research of and engagement with practitioner members.
  6. Leverages knowledge resources for distribution through multiple channels to include live events, online programs, and publishing.
  7. Develops and implements assessment tools to gauge member satisfaction of programs. Provides evaluations and key recommendations to leadership.
  8. Reviews existing processes on program development and implementation, and looks for opportunities to improve efficiencies and reduce expenses.
  9. Oversees budget development and program management for Student Chapters, Local Sections, and other membership engagement activities.
  10. Coordinates with external departments to ensure administrative functions run accurately and efficiently. Key external departments include: IT, Finance, Marketing, Publications and Customer Service.
  11. Works with internal teams to develop ongoing, short-term placement opportunities for young professionals and recent graduates. Works with internal support staff to develop tools that encourage efficiencies in placement and reporting.
  12. Seeks opportunities for partnerships with like-minded organizations; negotiates agreements and manages fulfillment of terms.

Job Qualifications
 

  1. College degree
  2. 7 or more years of relevant association management experience
  3. 3-5 years of experience managing a team
  4. Excellent written and verbal communication and proofreading skills
  5. Strong project management and problem solving skills
  6. Strong organizational skills with keen attention to detail
  7. Ability to track and deliver on multiple simultaneous deadlines
  8. Technologically proficient with a solid understanding of and ability to use appropriate software products. In the Microsoft Office Suite, familiarity with Access and advanced capabilities in Excel are preferred.
  9. Graphic design capabilities in print and electronic formats and experience with print production. Desired experience in the Adobe Creative Cloud suite: Dreamweaver (or HTML), Illustrator, InDesign, and PhotoShop.
  10. Basic knowledge of income/expense accounting
  11. Strong customer service orientation
  12. Experience with netForum—especially with reports and queries—and Tableau preferred

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.


 

Editorial Development Manager



The Optical Society (OSA) is recruiting for an Editorial Development Manager for its Publishing Department. The Editorial Development Manager coordinates activities for a subset of journals within the OSA portfolio, providing inputs and data for strategies to improve the Journals’ reputation in the community, standing in the marketplace and ultimately their impact on OSA’s finances. The position supports the Sr. Publisher and Executive Editor as they work with the Editors in Chief to attract and retain authors, to ensure the Journals’ topic scopes evolve to include emerging research areas, and to maintain or improve Impact Factors. Other responsibilities include preparing reports on OSA’s editorial trends for the Board of Editors and Publishing Senior Team along with monitoring editorial trends for competing journals.
 
Primary Responsibilities:
 

  1. Editorial Support
    1. Develop and maintain excellent working relationships with Editors in Chief, Deputy Editors and other editorial board members of portfolio titles.
    2. Support strategies to improve the Impact Factor and reputation of each journal in the portfolio.
      1. Prepare for and conduct monthly status calls to discuss journal performance and strategies with each Editor in Chief. Follow-through on action items.
      2. Work with Sr. Publisher, Executive Editor and Editors in Chief to develop editorial plans for portfolio titles and monitor progress made towards fulfilling the plans.
      3. Help the Editors in Chief of portfolio journals solicit special issues on engaging topics, prepare proposals for the Board of Editors and coordinate review of unsolicited proposals.
      4. Coordinate the schedule of special issues with the editorial office to maintain time lines and prevent a backlog of feature papers.
      5. Monitor trends for portfolio titles of monthly top downloads to determine hot topics and work with Editors in Chief, Sr. Publisher and Executive Editor to develop initiatives to take advantage of the findings.
      6. Work with the Sr. Publisher, Executive Editor and Editors in Chief to identify new content features for the journals and develop implementation plans.
    3. Support author recruitment and oversee peer review for submissions to Advances in Optics and Photonics, OSA’s journal of reviews and tutorials.
    4. Track the performance statistics of editors and consult with appropriate staff or journal editors, to resolve problems.
    5. Analyze trends in submissions, published papers and topic coverage for portfolio journals and identify opportunities and/or weaknesses.
    6. In conjunction with Sr. Publisher and Executive Editor, support periodic ad hoc reviews for portfolio journals—review of journal scope, editorial structure, policies, procedures, performance statistics, author and reader satisfaction.
    7. Maintain regular interaction with peer review managers and managing editors to keep abreast of journal operations.
  2. Competitive Analysis
  1. Monitor the activity of select commercial and society publishing competitors to track new journal launches, special issues, editorial boards, time to publication, Impact Factors and more.
  2. Help identify top authors in the optics and photonics community as well as related communities to receive solicitations to publish in OSA journals.
  3. Compile the annual Journal Citation Reports statistics for OSA Journals and competitors.
  4. Serve as OSA’s contact with Thomson-Reuters regarding Web of Science, Journal Citation Reports, etc.
  1. Administration
    1. Update the editorial reports in OSA’s Benchmark activity report monthly/quarterly.
    2. Work with Senior Editorial staff to ensure the journal websites and the author/reviewer resource center web pages are kept up-to-date.
    3. Prepare and update presentations on OSA Publishing activities used by editors and other OSA volunteers in their travels.
    4. Provide content for the Editors’ Newsletter as appropriate.
    5. Support the efforts of Editor in Chief selection committees.
    6. Administer the JOSA Grant (a fund to offset publication charges for JOSA authors). Prepare annual report for the fund donor.

 
QUALIFICATIONS
 

  1. Bachelor’s degree. 
  2. Minimum of three years publishing experience required; STM periodical/journal publishing preferred.
  3. Experience in helping to successfully manage the expectations of editorial boards or other external clients desired.
  4. Basic knowledge of print and electronic publishing is required.
  5. Project management experience desired.
  6. Excellent interpersonal skills required to collaborate effectively with internal and external contacts at all levels; e.g. authors, editors, OSA governance, OSA Publishing Senior Team and internal OSA staff in multiple departments.
  7. Excellent communication skills, both oral and written. Strong public speaking ability and presentation skills desired.
  8. Excellent organization and analytical skills required to prioritize and complete multiple tasks successfully within a given timeframe.
  9. Ability to take the initiative and manage multiple priorities in a professional and cooperative manner while successfully responding to changing demands.
  10. Strong conceptual and problem-solving abilities required.
  11. Proficiency using Microsoft Office applications is required.
  12. Willingness to work in excess of established work-week when needed.

We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.


 

 


 

Program Planner/Manager



The Optical Society (OSA) is seeking an experienced Program Planner/Manager to manage, coordinate and execute all program development aspects of multiple conferences and meetings.  Position serves as initial and primary liaison to volunteer program planning committees; oversees production of conference program book and proceedings; balances volunteer requests and requirements with financial and performance metrics; works  collaboratively with other program managers to manage, delegate, and balance assignments for support staff. 
 
Requirements include bachelor’s college degree; excellent verbal, written and interpersonal  communications skills; five plus years’ experience in program development and volunteer management; ability to manage multiple prioties; strong organizational skills; Microsoft Office Applications (Word, Excel, PowerPoint); and occasional travel.  Experience with scientific meetings with open call for papers and peer-reviewed programs preferred. 
 
OSA offers a competitive salary and excellent benefits. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org