Paper Preparation
Papers should be submitted electronically in PDF format.
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If you have any questions regarding the paper preparation process, please contact OSA Technical Papers staff at cstech@osa.org.
Requirements
A completed electronic submission is due prior to the published deadline. A complete submission will include the following:
- Completion of submission page required fields
- 35-word Abstract
- 3-page Paper
- Copyright Agreement
- OCIS Codes
- Presentation Preference
- Product Codes
Adherence to the instructions for preparation of the abstract and summary is imperative. Emailed or faxed submissions will not be accommodated. Failure to complete any of the preceding requirements may result in rejection of a paper. Registration and submission for Technical Sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
Peer Review
The 2009 European Conference on Biomedical Optics (ECBO) contains high-quality submissions that undergo a peer review conducted by the members of the Technical Program Committee. The results of the peer review translate into paper selections and topic-driven technical sessions for this conference. Results from that meeting will be sent by OSA Technical Papers staff via email to all authors.
Style Guide
This style guide is a reference for all submitting authors and has remained consistent with past years’ format and style.
Please make sure that your paper contains no non-English font packages (for example, Japanese fonts, Korean fonts, Chinese fonts, etc.) in the body of your paper summary as well as in all figures and tables. Any characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.
Requirements
35-word Abstract This abstract should be a brief summary of the paper topic. If the paper is accepted, this 35-word abstract will be included in the Conference Program.
3-page Paper The three-page paper is a summary of the author’s work and will be used for peer review. Upon acceptance and presentation at the meeting, this paper will also be published on OSA’s InfoBase. The style guide provides a visual representation of the paper format. The summary should not exceed three pages and must be typed with the page layout set to 8 ½-inch x 11-inch page and with 1-inch margins on all sides. Within three pages, the author must include all text, including the 35-word abstract, title, authors, equations, drawings, tables, photographs, figures, and references. The text may be typed either single- or double-spaced.
The title of the talk and the primary author’s name, affiliation, address, telephone and fax numbers, and email address must appear on the first page with all additional authors and their affiliations. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the summary.
Copyright Agreement The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.
OCIS Codes As part of the submission process, authors will be asked to indicate which of the several broad optics categories best characterizes their papers.
Presentation Preference The options for this conference are oral only, oral preferred, poster only and poster preferred. Selection of “Poster Only” indicates that the author is not willing to present an oral presentation. Selection of “Oral Only” indicates that the author is not willing to present a poster. With selection of “Oral Only” or “Poster Only,” the paper may be rejected if the committee determines that the paper will not fit in the chosen session type. With selection of “Oral Preferred” or “Poster Preferred,” the committee will take the author’s preference into consideration, but the paper may be sessioned as an oral talk or a poster presentation at the discretion of the committee.
Product Codes As part of the ECBO submission process, authors will be asked to select a minimum of one product code that describes the work being submitting. Based on the product codes selected by authors, the committee will assign a product code to each technical session. The product code linked to each session will allow for retrieval of the papers within that session when one searches by topic in the program database.
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