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Home / Meetings and Exhibits / Topical Meetings / Digital Holography and Three-Dimensional Imaging (DH) / Submissions / Presenter Information

Presenter Information

Presider Information
Poster Presenter Information
Audiovisual Equipment

Presider Information

Presiders are requested to identify themselves at least 20 minutes before the session begins to the audiovisual personnel for a quick review of equipment and procedures.

Guidelines

Remember to introduce yourself as the presider and announce the session. The total amount of time allotted for each paper will be listed in the Advance Program online. Tutorial talks are allotted 40 minutes for presentation and 5 minutes for discussion. BIOMED and DH invited talks are allowed 25 minutes for presentation and five minutes for discussion. LACSEA invited talks are allowed 35 minutes for presentation and 5 minutes for discussion. BIOMED and DH contributed talks are allowed 12 minutes for presentation and three minutes for discussion. LACSEA contributed talks are allowed 15 minutes for presentation and 5 minutes for discussion.

A 60-minute mechanical timer will be available for your use. We recommend that the timer is set two minutes prior to the end of the presentation time in order to provide a warning to wrap up the talk and start the discussion period. Notify the authors of this warning system. It is also important to remind the speaker to repeat the questions asked from the audience.

Maintaining the scheduled timing of papers is very important. In cases where the paper is withdrawn or the speaker does not show, use the time for an extended question period for authors of previously presented papers or call a break. PLEASE DO NOT START TALKS EARLIER THAN THEY ARE SCHEDULED. All requests to modify the program schedule should be directed to the program chair.

IMPORTANT NOTICE: Due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited. If a speaker uses music during his/her presentation, please inform Meeting Management immediately.

Poster Presenter Information

A 4 foot high x 8-foot wide (122 cm x 244cm) bulletin board, a sign indicating your paper number and push pins will be provided. Presenters should display the paper title and authors and affiliations on their posters. Authors should remain in the vicinity of the bulletin board for the duration of the session to answer questions. Please note that poster papers are not supplied with electricity or audiovisual equipment.

Set-up/Tear-down

As a general rule, presenters should plan on posting their papers at least 1 hour prior to the poster session and taking down their papers within 30 minutes after the conclusion of the session.

Suggestions for Poster Presentations

Posters should be readable by viewers 2 meters away. The message should be clear and understandable without oral explanation. The following guidelines have been prepared to help improve the effectiveness of poster communications.

Initial Sketch

Try various styles of data presentation to achieve clarity and simplicity.

Rough Layout

Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. The rough layout should be full size. Print the title and headlines. Indicate text by horizontal lines. Draw rough graphs and tables. This will give you a good idea of proportions and balance. If you are working with an artist, show the poster layout to your colleagues and ask for comments. This is still an experimental stage.

Balance

The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.

Simplicity

Resist the temptation to overload the poster. More material may mean less communication. Prepare a 10 cm high headline strip that runs the full width of the poster. Include the title, authors and affiliations on the strip in letters no less than 2.5 cm high. Post a large, typed copy of your abstract.

Audiovisual Equipment

The meeting rooms will contain the following:

  • Laptop computer with Windows XP and Microsoft Office 2000
  • LCD projector
  • Podium microphone
  • Projection pointer

Mac users should bring along a compatible VGA plug or the cable that converts Firewire to VGA which comes with the purchase of the laptop.
Additional equipment will be made available only by special arrangement. The attendee will be responsible for the cost of any video equipment. Email the Spring OPC Meetings Department with your request for other equipment at custserv@osa.org.