Paper Preparation

We are no longer accepting submissions for the AOE conference. Notifications of acceptance or rejection will be emailed on 8 September 2008.

If you have any questions regarding the paper preparation process, please contact OSA Technical Papers staff at cstech@osa.org.

Requirements

A completed electronic submission is due prior to the published deadline. A complete submission will include the following:

1. Completion of submission page required fields
2. 35-word Abstract
3. 3-page Paper
4. Copyright Agreement
5. OCIS Codes
6. Presentation Preference

Adherence to the instructions for preparation of the abstract and summary is imperative. Emailed or faxed submissions will not be accommodated. Failure to complete any of the preceding requirements may result in rejection of a paper. Registration and submission for Technical Sessions are open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.

Peer Review

This topical meeting contains high-quality submissions that undergo a peer-review conducted by the members of the Technical Program Committee. The results of the peer review translate into paper selections and topic-driven technical sessions for this conference. Results from that meeting will be sent by OSA Technical Papers staff via email to all authors. If a paper is accepted, the summary, including illustrations, will be reproduced directly by photo offset from the material submitted by the author(s) and will be published in the Technical Digest.

Style Guide

This style guide is a reference for all submitting authors and has remained consistent with the format and style of past years’ publications.

You will need Adobe Acrobat to download this file. If you don't have this software yet, you may download it for free at the Adobe website.
Please make sure that your paper contains no non-English font packages (for example, Japanese fonts, Korean fonts, Chinese fonts, etc.) in the body of your paper summary as well as in all figures and tables. Any characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.

Requirements

35-word Abstract The abstract should be a brief summary of the paper topic. If the paper is accepted, this 35-word abstract will be included in the Conference Program.

3-page Paper The 3-page paper is a summary of the author’s work and will be reproduced directly from the material submitted for the conference Technical Digest. The style guide provides a visual representation of the paper format. The summary should not exceed 3 pages and must be typed with the page layout set to 8.5 inches x 11 inches (21.6cm x 27.9cm), with 1-inch (2.5cm) margins on all sides. Within 3 pages, the author must include all text, including the 35-word abstract, title, authors, equations, drawings, tables, photographs, figures and references. The text may be typed either single- or double-spaced.

The title of the talk and all authors and affiliations must appear on the first page, along with the primary author’s name, affiliation, address, telephone and fax numbers, and email address. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the summary. 

***A note on Chinese and Japanese fonts: Please embed ALL fonts. Reviewers may have difficulty reading papers that contain Asian fonts.***

Copyright Agreement The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.

OCIS Codes As part of the submission process, authors will be asked to indicate which categories best characterize their paper.

Presentation Preference The options for this conference are oral only, oral preferred, poster only and poster preferred. The “only” options indicate that the author would rather be rejected than be sessioned as the other presentation type. For example, “oral only” indicates that the author would rather be rejected than sessioned as a poster. The committee will make every effort to session according to the author’s wishes, but the committee retains the right to session papers in the best interest of the overall program.