Submission Guidelines
OSA is now accepting postdeadline submissions for the 2010 Optical Interference Coatings (OIC) Topical Meeting.
Deadline: May 26, 2010, 12:00 p.m. EDT (16.00 GMT)
NOTE: Postdeadline presentations should describe new and significant material in rapidly advancing areas. A limited number of postdeadline submissions will be selected for presentation, and only those papers judged to be truly excellent and compelling in their timeliness will be accepted.
Adherence to the instructions for preparation of the abstract and summary is imperative. Emailed or faxed submissions will not be accommodated. Failure to complete any of the requirements could result in rejection of a submission. Submission and registration is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
Summaries should be prepared according to the guidelines below and should be submitted electronically in PDF format.
If you have any questions regarding the paper preparation and/or submission process, please contact OSA Technical Papers staff at 1.202.416.6191 or email cstech@osa.org.
Style Guide
This style guide is a reference for all submitting authors and has remained consistent with past years' Technical Digest format and style.
Download the Style Guide (pdf)
Please follow the style guide when preparing your summary. In addition, please make sure that the file contains no non-English font packages (for example, Japanese fonts, Korean fonts, Chinese fonts, etc.) in the body of the summary as well as in all figures and tables. Any characters in these fonts may not be viewable by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic, and MS-Mincho.
If you would like a copy of the style guide in MS Word format or a LaTeX package, please contact OSA Technical Papers staff at 1.202.416.6191 or email cstech@osa.org.
Submission Requirements
35-word Abstract
The 35-word abstract should be a brief summary of the work. If the submission is accepted for presentation, this 35-word abstract will be included in the Conference Program Book.
3-page Paper
The three-page paper is a summary of the author's work and, if accepted for presentation, will be included on the Technical Digest CD-ROM. The style guide provides a visual representation of the paper format. The summary should not exceed three pages and must be typed with the page layout set to 8 ½-inch x 11-inch page and with 1-inch margins on all sides. Within three pages, the author must include all text, including the 35-word abstract, title, authors, equations, tables, photographs, drawings, figures, and references. The text may be typed either single- or double-spaced.
The title of the talk, all authors and corresponding affiliations, and the primary author's name, affiliation, address, telephone and fax numbers, and email address must appear on the first page. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, job descriptions, or footnotes. Cite references at the end of the summary.
Copyright License Agreement
The submission process includes electronically signing a copyright license agreement. The submitting author, as agent on behalf of all contributing authors, must type his/her full name in the field provided. No additional mailed documentation is required. If your institution prohibits you from signing the agreement, please contact OSA Technical Papers staff at 1.202.416.6191 or email cstech@osa.org.
OCIS Codes
As part of the submission process, authors will be asked to indicate which of the several broad optics categories best characterizes their paper. A list of OCIS codes can be found here: www.opticsinfobase.org/submit/ocis/.
Presentation Preference
The options for this meeting are oral only, oral preferred, poster only and poster preferred. Selection of "Poster Only" indicates that the author is not willing to present an oral presentation. Selection of "Oral Only" indicates that the author is not willing to present a poster. With selection of "Oral Only" or "Poster Only," the paper may be rejected if the committee determines that the paper will not fit in the chosen session type. With selection of "Oral Preferred" or "Poster Preferred," the committee will take the author's preference into consideration, but the paper may be scheduled as an oral talk or a poster presentation at the discretion of the committee.
Modes of Presentation
The program committee has scheduled each accepted author to present both an oral talk and a poster. The abstract and summary of all accepted papers are published in the same manner in the Conference Program and the Technical Digest.
Oral Sessions
The presentation times for oral sessions are as follows: contributed presentations are 5 minutes each, invited talks are 30 minutes. Invited talks will have a break for questions during the last 2-3 minutes of each presentation.
Poster Sessions
Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, each author is provided a 4-foot high x 8-foot wide (122 cm x 244 cm) bulletin board on which to display a summary of the paper. Authors must remain in the vicinity of the bulletin board for the duration of the session (generally 60–90 minutes) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment. Those requiring such equipment should refrain from requesting the poster only or poster preferred formats on the submission form.
Publications
Conference Program
The Conference Program will be available on the web in April 2010. Authors submitting papers, past meeting participants and current committee members will be notified by email when the Conference Program is available. At the meeting, each registrant will receive one copy of the Conference Program book.
Technical Digest on CD-ROM
The Technical Digest will contain the PDFs of summaries, as submitted by the authors, of papers presented during both the meeting; the Technical Digest will be produced on CD-ROM. At the meeting, each technical registrant will receive a copy of the Technical Digest on CD-ROM. Extra copies can be purchased at the meeting for a special price of US $105. Papers included on the Technical Digest and presented at the meeting will be archived in OSA's Optics InfoBase after the meeting.
