Hotel and Travel

Hotel Reservation Deadline: 22 10月 2014 23:59 EST (03:59 GMT)

   Hilton Shanghai Hongqiao
   No. 1116 Hong Song East Rd
   Shanghai, 201103, China

Hotel Reservation Deadline: 22 October 2014
Discover Shanghai, China from the Hilton Shanghai Hongqiao hotel. Enjoy the convenient location in Shanghai’s Hongqiao area, Minhang district, home to a variety of shopping malls, entertainment facilities and business corporations, including the Shanghai World Trade Center. Located just 15 minutes from Shanghai Hongqiao Airport, this contemporary Shanghai hotel is close to three metro lines. Visit the Jade Buddha Temple or stroll The Bund waterfront. Take the complimentary shuttle bus to the center of Shanghai, Hongqiao Development Zone and Caohejing Area.


Single/ Double:

CNY 750 / night
Deluxe Suite Room:
CNY 2,000 / night

Room Rates:
Rates will be honored 3 days prior and post conference dates. Room nights on the Congress shoulder dates of 12 – 14 November 2014 and 22 -24 November 2014 are limited and based on availability. Room types on these dates are also limited and based on availability.

For the latest currency exchange, click here.

    Please note that the online system will only accept reservations that are within the contracted dates. Any guests requesting to extend their stay outside of the block must call the reservation's number.
  2. Call Toll free: + 86.21.3323.6666
    Request: The Optical Society (OSA) group room block - GOPSA
If you book within the block, you can enjoy:
  • All room rates include one full International buffet breakfast
    • Additional breakfast charge is CNY100 +15% surcharge per person
  • Complimentary wireless access in meeting rooms
  • Complimentary wireless in-room internet
Check-in: 14:00
Check-out: 12:00

All reservations must be guaranteed with a major credit card. Hotel will require a first night’s deposit and 15% surcharge at the time of reservation. This amount will be refundable up to two (2) calendar days in advance of arrival date, after which due date the deposit is non-refundable.  

In the event that you will check out prior to the reserved check out date, Hotel will charge an early check out fee of CNY 750 +15% surcharge per night. If you wish to avoid an early check out fee, please advise the Hotel at the time of check in of any changes in the planned length of stay.

 Hotel Parking Information:

Self parking:          ¥ 120.00 (RMB 120 per day)
Valet parking is not available. Secured and covered parking is available. No in/out privileges.

Things To Do: Hilton Shanghai Hongqiao conveniently located in the rapidly developing Hongqiao section of Minhang district. Surrounded by stylish shopping malls, upscale residence and entertainment facilities, the luxury hotel presents 674 spacious and well-appointed rooms and suites with high speed internet access. Shanghai Hongqiao Airport is about 15 minutes away by car while the Pudong International Airport is a 55-minute drive. The nearest subway stations are Metro Line 9 Cao He Jin Develop Zone Station, Metro Line 4 Hong Qiao Road Station, Metro Line 2 Lou Shan Guan Road Station and Metro Line 10 Shui Cheng Road Station, 5 minutes away by car.

Maps and Directions *
Amenities and Services*
Hotel Restaurants*
Special Offers*
Spa and Fitness*

*Do not book housing from these links – you will not get the group rate.


You will need to apply for your visa as early as possible, depending on where you apply for a visa; the process can take up to 6 months or more.

OSA provides the following information to help foreign travelers understand the process and requirements of obtaining visas and some of the rules for foreigners to stay in China. The information is accurate to the best of our knowledge. However, there is considerable complexity as there are several types; it can be applied for in your own country, within mainland, or in a third country; the rules vary according to your nationality, and the regulations can be changed at any time. The information is relevant to holders of ordinary passports. If you hold a diplomatic or service passport, there are different rules and you will need to get advice from your employer.
Mostly, a visa is a permit granted before travelling to enter a country, usually for a fee. However, it is only an indication to immigration officials that you have satisfied certain conditions. On arrival, the immigration official has the power to approve or disallow your entrance. So, when you arrive you can be told that you may not enter. This can be for many reasons including a belief that there is something wrong with the passport or the visa, you do not have enough money, and you plan to work when the type you hold does not allow this, or that you are in some other way 'undesirable'. There is normally nothing you can do about it and you will not be permitted to enter.
Note: With the implementation of the Regulation of the PRC on the Administration of the Entry and Exit of Foreign Nationals on September 1, 2013, new version of Visa Application Form of the PRC (Form V.2013) came into use simultaneously. All visa applicants are required to use the new Form from September 1, 2013. Please fill out the form truthfully and clearly on the computer and then print the completed form. Handwritten forms will no longer be accepted for application.

VISA Information
Guidelines to Chinese Visa Application (including the different types of Visas)
Chinese Visa Regulations
Chinese Visa Application in China (Renewals and Extension)
Chinese Visa Application in Your Own Country
China Visa Application in a Third Country and Regions
China Visa Requirements

Number of Entries / Validity/ Duration of Each Stay
Visa Cancellation & Airline Regulations
For detailed information about applying for a visa refer to the Chinese Embassy in your region or country:
More China Embassies in Europe
More China Embassies in Africa
Foreign Embassies and Consulates in China


Advanced Solid State Lasers Topical Meeting Letter of Invitation Request Form
Important information regarding Topical Meeting Visa Invitation Letters (please read):
Invitation letters take OSA Management 7-10 days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests. Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter. Individuals requiring letters of invitation to obtain travel visas must apply using the online form.
If you have any questions about the visa invitation letter application process, please contact:


Mail:        OSA Management – Invitation Letter
                Optical Society of America
                2010 Massachusetts Ave., NW
                Washington, DC 20036

Area Airport   

Shanghai, situated on the estuary of Yangtze River, is the busiest transport hub in eastern China. As an important financial and business center of China and of the world, it has highly developed infrastructure, including a convenient public transportation network.

Getting to Shanghai
The city has various links to the outside. Today you can easily get there from not only the adjacent cities of Suzhou, Nanjing and Hangzhou, but also the distant cities such as Beijing, Xian, Guangzhou, and Hong Kong. Many cities in other countries also enjoy convenient transportation links with Shanghai. You can get there by air, train, long-distance bus, or ship.

By Air
Shanghai is the only Chinese city that has two international airports - Pudong International Airport and Hongqiao International Airport. The two modern airports are equipped with very advanced facilities. Every day, about 1,000 flights travel through the two airports, linked with many domestic and international cities such as Beijing, Hong Kong, New York, Los Angeles, London, Paris, Tokyo and Singapore.

Pudong International Airport
Pudong International Airport
Pudong International Airport Airlines
Pudong International Airport Map
Pudong Airport Shuttle Bus
Pudong Airport Transportation Information
Distance from Hotel: 50 km.
Drive Time: 55 min.
Transportation to and from the Airport:
Type Typical Minimum Charge
Taxi 180.00 CNY

Hongqiao International Airport
Hongqiao International Airport
Hongqiao Airport Shuttle Bus
Distance from Hotel: 7 km.
Drive Time: 10 min.
Transportation to and from the Airport:
Type Typical Minimum Charge
Bus Service 10.00 CNY
Taxi 40.00 CNY
Airport Shuttle Bus to Nearby Cities
Airport Transfer Service
Shanghai Flights:
Beijing - Shanghai Flights
Shanghai - Guangzhou Flights
Shanghai - Hong Kong Flights

Airline Discounts

American Airlines
OSA has appointed American Airlines the official airlines for Advanced Solid-State Lasers Congress. Discounted air travel is available. You may visit the American Airlines website at to search for available flights and use the authorization code A12N4BP to receive your discount. This code is valid 13 November – 24 November, 2014 at PVG-SHANGHAI PU DONG airport. You may also call the American Airlines Meeting Services Desk directly at +1 800.433.1790 for assistance with reservations and ticket purchases. 

United Airlines
You may book online at and enter your Offer Code ZQQH451167 in the Offer Code box when searching for your flights. If booking through a travel professional or United Meetings at +1 800.426.1122, please give them the following information:
Agreement Code: 451167     Z Code: ZQQH
Outside of the United States, please call your local United Airlines Reservation Office. Experience dependable, first-rate service and earn miles in MileagePlus®, United’s award-winning frequent flyer program. To enroll in MileagePlus®, log on to Meeting Event Code ZQQH451167
NOTE: 10 customers may have to book a flight to the same meeting with this code for the price to become valid.

Getting to the Hotel from the Airport  

There are a number of ways to get from the Airport to the Hotel.
The Hilton Shanghai hotel is conveniently located just a short distance from local airports and train stations.
From Pudong Airport to Hilton Shanghai Hongqiao:

If you plan to take a taxi, the fare ranges from RMB 180.00 to RMB 250.00, depending on the time of day.
Local Shuttle Bus
For less than RMB 20.00, you may find the Bus Terminal on the Floor and take Bus Line 2, which is scheduled to depart from the Airport every 10 minutes.

Following the airport, find the Metro Entrance and take Metro Line 2. This trip will take approximately 80 min and requires you to change trains.

From Hongqiao Airport to Hilton Shanghai Hongqiao:

If you plan to take a taxi, the fare ranges from RMB 40.00 to RMB 52.00, depending on the time of day.

Following the airport, find the Metro Entrance and take Metro Line 2 for about RMB 5.00. This trip will take approximately half hour.

The above rate is provides as a guide to help you make transportation choices and are not guaranteed. They are subject to change. Please consult your taxi dispatcher on arrival for current fares and information.


The railway network provides you with an inexpensive and comfortable way to get to the city. Huning (Shanghai - Nanjing) Railway and Huhang (Shanghai - Hangzhou) Railway pass through Shanghai and connect its three main railway stations with cities all over the country. Here you can also take advantage of tourist trains and special 'Holiday Trains' to scenic areas in other provinces such as Mt. Huangshan in Anhui and Mt. Wuyishan in Fujian.
Long-Distance Bus
Long-distance buses are also convenient. Four national highways and four expressways pass through the city, composing the city's efficient long-distance bus transport system. Now over 1,000 routes are served by 40 long-distance bus stations.
Shanghai Tour Bus Center
Due to its strategic location, transportation via waterways is also highly accessible. The city is located on the estuary of Yangtze River and midpoint of China's north-south coastline, and currently stands as China's largest port. The increasing quantity of goods and passengers moved in and out has promoted the development of economy and tourism of Shanghai and its adjacent cities.
The great number of domestic and international passenger liners will easily accommodate your needs.

Getting Around Shanghai

Generally, transportation inside the city is considered both convenient and satisfactory. As an international metropolis with the largest population in China, Shanghai will inevitably face the problem of overpopulation and traffic congestion. However the situation is currently somewhat better than in Beijing. To relieve the transportation pressure, the government has done a lot of work including constructing a large number of roads, subways, and opening more new bus routes. Now, the city has the world's largest public transportation system handling the largest daily volume of passengers.

A high-density road network makes overland transportation easy. Taxis, city buses, and sightseeing buses are ready to bring you to everywhere. If you prefer driving yourself, rental cars are available - a word of caution though - if possible, avoid the congested overhead roads in the urban area inside the Inner Ring Road during rush hour.
Twelve subway lines have connections all over the city, with stops at or nearby the main attractions and commercial areas. If you are just sightseeing and in no hurry, the subway will provide you with fast and comfortable service (though you may want to avoid rush hour of 07:00 to 09:30 and 16:30 to 19:30).
Subway Lines: Line 1, Line 2, Line 3, Line 4, Line 5, Line 6, Line7, Line 8, Line 9, Line 10, Line 11, Line 13

How to Take Subway
Subway Transfer
Subway Ticket
Bilingual List of Subway Stations
Shanghai Subway Map

You may want to check out the speedy maglev train which runs between Longyang Road and Pudong Airport.
Nanpu Bridge, Yangpu Bridge, Xupu Bridge, Lupu Bridge and various tunnels across the Huangpu River provide direct links between Pudong New District and Puxi Area. Ferries offer convenient shuttle service across the Huangpu River, allowing you to avoid the crowded bridges and tunnels while appreciating the river scenery. Additionally ferryboats are available between the mainland and its three islands of Chongming, Changqing and Hengsha.


Driving Directions

From Hongqiao Airport
SHA Airport
Head towards Yin Bing Yi Rd then take Yan An Elevated Rd exit, keeping left. Take Exit Hong Xu Rd, joining Yan An West Rd. Turn Right at Hong Xu Rd then left to Hong Xu Rd. Continue onto Hong Xu Rd, turning right at Hong Song East Rd.
Distance from Hotel: 7 km.
Drive Time: 10 min.
From Shanghai Pudong Airport
PVG Airport
Take Pudong Airport Rd. Take ramp to A1-keep left. Take A20 exit then Hong Mei S Rd Exit. Turn right for Hong Mei S Rd; take ramp onto Middle Rg Rd. Take Wu Zhong Rd/Hong Qiao Int Airport Exit, joining Hong Xu Rd. Go right at Hong Song E Rd
Distance from Hotel: 50 km.
Drive Time: 55 min.
From North- Follow Yan’an Elevated Rd., take exit at Hongxu Rd, slight left toward Hongxu Rd, U turn to the opposite side, continue straight onto Hongxu Rd., turn right at Hongsong East Rd.Hilton Shanghai Hongqiao will be on the left.

From South- Follow Humin Elevated Rd., following signs and merge onto Middle Ring Rd., take exit and Wuzhong Rd., continue straight along the Hongxu Rd., turn right at Hongsong East Rd., Hilton Shanghai Hongqiao will be on the left.

From West - Follow Yan’an Elevated Rd., take exit at Hongxu Rd, slight left toward Hongxu Rd, U turn to the opposite side, continue straight onto Hongxu Rd.,turn right at Hongsong East Rd. Hilton Shanghai Hongqiao will be on the left.

From East- Follow Neihuan Elevated Rd., take exit at Wuzhong Rd., continue straight along the Wuzhong Rd., turn right at Hongxu Rd., following the sings and turn right at Hongsong East Rd., Hilton Shanghai Hongqiao will be on the left.

Parking Information
Self parking:          ¥ 120.00 (RMB 120 per day)
Valet parking is not available. Secured and covered parking is available. No in/out privileges.

About Shanghai, China

Shanghai, Hu for short, is a renowned international metropolis drawing more and more attention from all over the world. Situated
on the estuary of Yangtze River, it serves as the most influential economic, financial, international trade, cultural, science and technology center in East China. Also it is a popular destination
for visitors to sense the pulsating development of the country.

The largest city in China is also its most cosmopolitan, offering visitors a chance to experience the past, present, and future all at once. The Huangpu River splits Shanghai into two districts: Pudong and Puxi. The Pudong skyline looks like it was ripped from the Jetsons, with the bulbous Oriental Pearl TV and Radio Tower looking a bit like a two headed lollipop. On the Puxi side, you can walk the Bund riverside district to get a taste of old Shanghai.

In addition to its modernization, the city's multicultural flair endows it with a unique glamour. Here, one finds the perfect blend of cultures, the modern and the traditional, and the western and the oriental. New skyscrapers and old Shikumen together draw the skyline of the city. Western customs and Chinese traditions intertwined and formed the city's culture, making a visitor's stay truly memorable.


Shanghai becomes even colder in November. Rainy days are decreasing. There may be a fog in the morning. On foggy days,
the air condition is not very good and the visibility is low. Sometimes, a cold snap hits Shanghai, dropping the temperature
to a new low. A strong cold wind blows, making it bitter. Indoors, there are usually air conditioners supplying heat. November is a low-volume travel month for Shanghai. Discounts are offered in attractions.
November Weather in Shanghai:
Average Temperature:            14°C / 57°F
Average High Temperature:    17°C / 63°F
Average Low Temperature:      9°C / 48°F

For the most current weather forecast, please visit here.
220v/50Hz alternation current voltage electricity is used in China. More information on international electricity.
The RMB (Ren Min Bi), namely CNY is the currency of China. Credit cards are widely accepted; VISA and MASTERCARD are the most popular. Traveler’s checks are accepted at currency exchanges or banks, but are not as widely accepted. For the latest currency exchange click here.
Make sure that you exchange any remaining yuan in China, because it cannot be exchanged outside of the country's borders. Traveler’s checks and foreign cash can be exchanged at banks and hotels throughout the city. Credit cards are accepted at various establishments such as hotels, restaurants and shops, although they may not be accepted at smaller independent businesses. ATMs are plentiful throughout Shanghai.
Currency Exchange:
The official currency exchange rate can be found at which is applied national wide.
This shouldn't present too much of a problem for most travelers arriving in Shanghai by plane, as airports all have money exchange facilities and ATMs. Those travelers arriving by train from Hong Kong would do well to change a small amount of money in Hong Kong where the RMB yuan (¥) is readily obtainable.

Shanghai Branch of Bank of China is located in Zhongyin Building, No. 200, Yincheng Middle Road, Pudong New Distrit. It has dozens of sub-branches. Foreign exchange service is provided in these branches.
Most banks in the city open from Monday to Saturday.
Office Hours: 9:00 - 17:00, from Monday to Friday and 9:00 - 13:00, Saturday
Dialing Code:

International long-distance telephone:
Please dial 00 + country code + city code + telephone number

Time Zone:
GMT + 8

Useful Maps
   Shanghai Dining:
   As the locals in Shanghai put it, 'Blessed are those born in Shanghai
   as they have the most chances to taste delicious food'. Shanghai
   Cuisine is not one of the Eight Major Cuisines of China but is a
   choice blend of the most appealing aspects of these other national
   styles of food. Also, local chefs are always ready to adopt the
   best aspects of foreign cuisines and make them their own. Therefore,
   it may be safely said that you can enjoy all the best food from home
   and abroad for all budgets when in Shanghai.

Tip is suggested at 0 - 15% in restaurants and hotels and making a reservation 24 hours in advance is recommended.

Introduction to Shanghai Cuisine
Bilingual Menu of Shanghai Dishes
Shanghai Cuisine Restaurants
Local Snacks
Snack Streets