Meeting Services

OSA Meetings provide exclusive opportunities to exchange information on the status, advances and future directions of research and applications in Optics and Photonics. They provide a forum to bring together OSA’s network of scientists, engineers, educators, technicians, government agencies and business leaders.

OSA continuously strives to expand the depth and breadth of our meetings. In addition to OSA managed meetings, we are highly involved in the technical and logistical development of numerous meetings and conferences worldwide. Please use the following links to explore how you can work with OSA.


Expand Your Meeting

Propose a Meeting/Activity

  • Propose a Topical Meeting. OSA accepts meeting proposals for new and emerging topics on an ongoing basis.

  • Propose an Incubator Meeting. These meetings allow researchers, engineers, business leaders, and government officials the opportunity to discuss new and burgeoning fields in a way not achieved through usual channels of communication.

  • Propose a Technical Group Activity. OSA Members can submit ideas for activities or events to engage the community of their selected technical groups by emailing

  • Host an IONS Conference. OSA Student Chapters can request to host an International OSA Network of Students (IONS) Conference through the OSA Grants Database. For more information on how to host an IONS or access the database, visit or contact

  • Idea Center. Input from the community is an invaluable way to improve existing meetings, expand the scope of current events and develop new products.

Meeting Management Services

  • Explore Management Options. OSA’s team of meeting professionals can help you by providing the following services:
    • Technical Programming
    • Paper Management
    • Meeting Management
    • Registration Assistance

Journal Special Issues

After a conversation with OSA staff, the first step in creating a special issue related to a scientific meeting is to submit a proposal for the issue to the journal editors. OSA staff will work with you to include all the necessary information for a special issue proposal.

Generally, a proposal should include:
  • A description of the scope of the special issue/topics the issue will cover
    • Note: the special issue does not need to cover the entire scope of the meeting. It is possible to pull out one emerging/developing area for the special issue
  • Point out why the issue is a ‘hot topic’

  • Emphasize new developments in the field and why readers would be interested

To request information about how to submit a proposal for a special issue in one of OSA’s journals, please contact OSA.

Corporate Opportunities

  • Exhibit at an OSA Meeting. From large conventions to mid-size conferences OSA meetings provide an excellent opportunity to reach your target audience.

  • Sponsor a Meeting. OSA’s meetings and conventions offer several opportunities to reach attendees with news about your company, products and services.