Jobs at OSA


OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities



Director/Senior Manager of Marketing - New
Education Programs Manager - Replacement
Grants Manager - New
Marketing Manager - Replacement
Volunteer Engagement Manager - New
Chief Scientist - New



 


 

Director/Senior Manager of Marketing


The Optical Society (OSA) seeks a Director/Senior Manager of Marketing.  This individual will play a pivotal role in supporting OSA’s programs and services,  the position will work collaboratively with key stakeholders, and  OSA’s senior management team to create, implement and monitor assigned marketing programs, which includes the determination of the: marketing strategy; target audience; appropriate communication channels; marketing materials; and the goals for the marketing campaigns and relevant metrics.
 
The candidate will develop processes and action items to determine and implement the strategy for all assigned marketing campaigns. In addition, the incumbent develops, coordinates, administers, and maintains OSA’s promotional, branding, and social media.  The incumbent will partner with stakeholders on video content, and provide marketing services to program staff, as well as the development of competitive analyses, new audience prospecting, global marketing, all web content and communications delivery systems to ensure the efficient and effective implementation of these activities in support of OSA’s strategies.  The incumbent excels in new media, creative, message development and branding to build attention-getting, brand-reinforcing creative, relevant messaging and state-of-the-art marketing content. This individual partners with internal and interdepartmental coordination with marketing efforts as well as assigned vendor management in the execution of marketing programs.

One of the primary responsibilities of this role is to build and execute marketing strategies which will increase sales for existing and new customers and position the business for continued growth by strategically enhancing its entry in current and new market segments. This is a hands-on position, the person in this role needs to balance strategic and tactical activities and have primary responsibility for their implementation. Additionally, this person will participate in the development of plans to support brand strategy, and tactics, as well as, facilitation and communication with various departments.  
 
The successful candidate must have exemplary presentation, writing, and editing skills. Strong verbal communications skills and understanding of how to properly interact with various external customers is essential. The candidate should have experience working in a global environment, strategic and analytical skills, strong understanding of market analysis, ability to use different influencing styles to achieve end goal, and ability to effectively and professionally communicate with, present to and liaise with multiple organization levels, cross-divisional and external support. Ability to handle a fast-paced environment while juggling multiple tasks simultaneously and independently is required.   MBA or advanced business degree required, along with 7 years of working experience.

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.



 


 

Education Programs Manager - Replacement


The Optical Society (OSA) is recruiting for an Education Programs Manager in its Membership Department. This position provides planning, development, implementation and assessment for all OSA Education programs, Diversity & Inclusion programs, and select Student Chapter/Local Section Grant activities. 
 
Key areas of responsibility include: planning and implementation of activity grant and traveling lecturer programs for Student Chapters and Local Sections; managing development, distribution and updates of education outreach materials such as the Optics Suitcase, youth education websites, posters, DVDs  and optics demonstration kits; supporting marketing and communications activities related to education outreach and student member/chapter grant services; leading the planning, content development and execution of the biannual newsletter and special events in support of the “Minorities & Women in OSA” (MWOSA) program; and supports the development and implementation of new OSA Education programs.
 
PRIMARY RESPONSIBILITIES:
 

  1. Manages a year-long cycle of planning, program development, application processing, application review and notifications, and reporting for select Student Chapter/Local Section grant programs; supports the marketing team with promotion of grants opportunities. Serves as the program manager for all aspects of Chapter/Section Activity Grants (including processing of grant payments, reporting and tracking); and Traveling Lecturer Grants (including volunteer lecturer coordination, media releases and lecturer reimbursement).

 
 

  1. Manages product and content development for the Optics Suitcase; serves as primary contact with external vendor on production and distribution. Supports the marketing team with promotion tactics. Routinely collects and reports on success metrics.

 
 

  1. Manages all aspects of the Optics4Kids.org website. Duties include content development, quality review, design oversight, traffic analysis, and preparation and distribution of the semiannual newsletter.

 
 

  1. Key staff responsible for the development and revision of education outreach materials. Duties include: i) working with marketing team to support promotion of posters, DVDs, books and other education materials; ii) oversight of production, quality review, promotion and distribution of the Optics Discovery Kit and Light BLOX kit; iii) staff liaison for volunteer ad hoc committees tasked with content development.

 
 

  1. Leads the planning, content development and execution of the semiannual newsletter and events in support of the “Minorities & Women in OSA” (MWOSA) program. Represents OSA at the American Institute of Physics (AIP) minority relations meetings.

 
 

  1. Leads the management, planning, volunteer coordination, content development and execution of the annual Science Educators’ Day (EDAY) event.

 
 

  1. Serves as the OSA staff liaison for the biennial Education & Training in Optics & Photonics (ETOP) Conference. Responsibilities include serving as the secretariat to the ETOP Program Committee.

 
 

  1. Responsible for management of the Siegman School Steering and Program Committees. Duties include planning and implementation of the annual Siegman International School on Lasers program, application and grant processing, and other tasks as needed. Supports the marketing team on promotion. Serves as a liaison between host institutes and the OSA Foundation (OSAF).

 
EDUCATION AND EXPERIENCE:
 

  • Four-year college degree required; BS or MS in Physics preferred
  • At least five years relevant membership service, grants and education program development experience

 
SKILLS AND ABILITIES:
 

  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail; ability to work independently and multi-task to meet multiple deadlines; and ability to organize and maintain a sophisticated tracking system
  • Skill in building and establishing relationships with member volunteers, partner societies and external vendors, and ability to facilitate project activities with each audience
  • Strong member/customer service orientation, pleasant demeanor, positive attitude and professionalism
  • Proficiency in Microsoft Office applications—with minimum intermediate capabilities in Excel, and database applications (NetForum and Foundant experience preferred)
  • Familiarity with HTML preferred
  • Ability to travel approximately 10 percent annually—domestic and international

 
 
 
OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.
 


 

Grants Manager - New



The Optical Society (OSA) is seeking a full-time Grants Manager. The Grants Manager will be responsible for the entire grant lifecycle, including pre-award, post-award, and close-out activities.  More specifically, this position is responsible for researching, identifying and qualifying  appropriate sources of funding, creating and preparing persuasive and accurate proposals and submitting timely and accurate reports for all existing and new grant-funded projects. The successful candidate will work with the organizations Science Advisors, executive team and meetings department to build a robust program and obtain federal, international and private funding that supports OSA’s Education and Technical programs. This is a position at a cutting edge scientific organization. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Success in this position depends on the ability to think strategically while managing multiple projects that require a high attention to detail. The successful candidate will be a self-starter; possess a high level of motivation and creativity; have the ability to work cooperatively and be effective at time management. In addition, he or she will be responsible for:
 

  1. Write and submit grant applications on behalf of OSA.
  2. Comply with grant administration policies and procedures in accordance with state, and federal regulation.
  3. Performs extensive grant administration functions such as billing in various online federal platforms, preparing budgets, monitoring submission status, and managing relationships with funding Contracting Officers.
  4. Coordinate cross-departmental activity related to developing proposals and final reports and serve as a resource to the institution regarding federal funding.
  5. Ensure that OSA complies with the terms of all of its grants, including accurate and timely preparation of grant reports, and interim and final reports.
  6. Support federal audits, and data collection with accurate documentation.
  7. Maintain internal reporting systems; writing reports; maintaining excellent historical records and prepare written and statistical reports for various audiences.
  8. Works with staff to ensure each project or program is meeting proposal conditions and expectations.
  9. Processes payment requests in a timely manner to ensure that there are no unnecessary delays.
  10. Research new grant opportunities including international and private foundations.
  11. Develop and foster relationships Contracting Officers of funders including government agencies, international funders, corporate donors and other institutional funders.
  12. Establish and maintain program to enhance OSA relationships and visibility within granting agencies.
  13. Work with supervisor (Director of Business Development, Meetings & Conventions) to develop grants income goals and track monthly performance.
  14. Refine, strengthen, and improve The Optical Society’s systems and processes for administering and reporting on federal and state grants.
  15. As possible and appropriate, serve as the primary liaison and coordinator for OSA’s federal, international and private grant partners.

Position Requirements
 

  1. Minimum of a Bachelor’s degree
  2. Must have federal or state government grant experience.
  3.  2 – 4 years of grant administration experience  
  4. Knowledge of grant administration systems, processes and budgeting
  5. Ability to analyze and systematically compile technical and statistical information and to prepare reports and correspondences
  6. Demonstrable capacity to manage cross-functional projects
  7. Fluency with relevant OMB policies and expectations
  8. Exceptional inter-personal and organizational skills
  9.  Excellent attention to detail; ability to proofread effectively
  10. Self-initiator with the ability to work efficiently, intensely, and within an entrepreneurial environment
  11. Federal or Corporate Contract experience a plus
  12. DoD knowledge also beneficial though not necessary

If you are interested, please send a cover letter and resume with salary requirements to Human Resources at resumes@osa.org.
 




Marketing Manager-Replacement




The Optical Society (OSA) is recruiting for a Marketing Manager to join the OSA Meetings Marketing team.  The team is responsible for a comprehensive promotion program that supports three large conferences (OFC, CLEO and FiO) and up to 30 “topical” meetings annually. The Marketing Manager supports a defined portion of this meetings portfolio. The position provides essential strategic and tactical promotion support to ensure organizational key results in meetings attendance and revenue are met. The Marketing Manager relies heavily on sustaining strong relationships between the marketing team and relevant volunteers, as well as staff members from other OSA teams.
 
PRIMARY RESPONSIBILITIES:
 
 

  1. Writes copy for collateral/brochure materials and direct marketing and email marketing pieces; this includes significant time spent collecting/synthesizing program content from other sources and preparing it for use by internal support staff and/or external vendors.
  2. In collaboration with the Director, develops comprehensive marketing strategies and plans to achieve budgeted attendance and paper submission goals for OSA conferences and meetings.
  3. Develops and manages production schedules and communications/editorial calendars to ensure successful project flow.
  4. Develops and manages audience segmentation charts and message matrices to ensure comprehensive coverage and consistent communication of value propositions.
  5. Manages marketing budgets and tracks expenses to ensure financial integrity of the marketing program.
  6. Oversees the process by which campaign core creative is achieved and implements tactics as outlined in the marketing plan. This includes print and web advertisements, collateral/brochure materials and direct marketing and email marketing pieces. Manages all phases of the effort—from creative to production (design, coding, printing) and distribution. 
  7. With support from content providers, leads the launch of annual conference websites and manages marketing content on OSA web properties.
  8. Assesses campaign performance through the collection of metrics and maintain dashboards and other performance reports. Makes recommendations for adjustments or contingencies to the marketing plan at milestone stages of a campaign.
  9. Manages a robust peer-to-peer campaign involving meetings chairs. Pursues opportunities for cross-promotion (publications, membership). Leads OSA presence at select, complementary conferences/exhibitions—planning logistics, developing signage and ensuring appropriate marketing/promotion materials are available.
  10. Negotiates trade agreements with media and association partners. Fulfills obligations as outlined in agreements, and maintains reporting mechanisms to track performance and budget.
  11. Manages efforts in new and social media marketing channels including videos, blogs, Facebook, Twitter and LinkedIn. 
  12. For relevant meetings, manages Google AdWord campaigns. Develops keywords, writes ad content and determines placement criteria to maximize results. Tracks campaign performance to make real-time adjustments.

 
EDUCATION AND EXPERIENCE:
 
 

  • College degree
  • Minimum of 5 years marketing experience within a professional environment—preferably with some tenure in an association, society or nonprofit
  • Experience with promoting meetings, conferences and/or conventions

 
SKILLS AND ABILITIES:
 
 

  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail and ability to multi-task to meet multiple deadlines
  • Knowledge of complete marketing cycle and ability to function in all phases. Experience producing a variety of marketing materials and managing prospect lists, including interfacing with external vendors (e.g., designers, printers, list brokers).
  • Experience with social media and on-line marketing (banner ads, web content, content/inbound marketing and Google AdWords)
  • Experienced user of Microsoft Office Suite products; familiarity with Access and advanced capabilities in Excel are preferred
  • Graphic design capabilities in print and electronic formats and experience with print production preferred; should have working knowledge/experience with Dreamweaver (or HTML) and PhotoShop
  • Interest in science is a plus; some travel required

 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.

 


Volunteer Engagement Manager - New


The Optical Society (OSA) is recruiting for a Volunteer Engagement Manager. The responsibilities of the  Volunteer Engagement Manager includes coordinating OSA volunteer programs such as the OSA Elections, and providing administrative support related to OSA’s governance activities. The incumbent is responsible for i) researching, recruiting and building relationships with the volunteer community; and ii) management of governance and selected volunteer events/activities.  In addition, they will perform a range of complex administrative duties as well as manage key volunteer programs for the Society. The position requires an individual who can succeed in a fast-paced environment and can maintain and strengthen the operational efficiencies of the department.
 
PRIMARY RESPONSIBILITIES:
 

  1. Volunteer Relations-Ongoing research, recruiting and relationship-building with leading scientists and business professionals, e.g., identification/cultivation of thought-leaders in targeted fields, ensuring that volunteers continue to be engaged in OSA activities when their current terms expire, enhancing database profiles for members/prospects, periodic outreach to key volunteers/VIPs (correspondence, holiday cards, activity updates); and executive-level reporting on volunteer participation, demographics, survey feedback, etc.  
     
  2. Communications – Support Volunteer Relations by drafting correspondences and anniversary recognition materials (certificates, congratulatory notes, letters, reports), and records management. Prepare draft invitation lists for various events/meetings. Assist with mailing of Holiday and Chinese New Year Cards. Draft notes for all Board/committee correspondences.                                                                            
     
  3. Governance Support – Provide administrative support for OSA Board of Directors in the form of creating (and shipping) background materials (both paper and electronic) for board meetings, update Board and Executive Committee rosters, preparing on-site slides for Board and Executive meetings, assist with on-site logistics, create tent cards for meetings, update officer job descriptions, take minutes during board meetings, track action items, update motion log, scan and archive board books and minutes, update website with new board member bios. Draft pre-call agendas for the Executive Committee and the Board. Serve as point person for updates to governance information on Society’s website and within database (Volunteers/Committees/Councils). Support the Executive Office with key Governance meetings such as Winter Leadership, Strategy Week, CLEO, FiO, etc. Process and track expense reports for non-board travel. Manage new member orientation materials and meetings. Assist with updates/reminder messages/action item follow up both internally and externally. Track conflict of interest forms for Board members. 
     
  4. Special Programs –Assist with management of programs to include the planning, budgeting, coordination and implementation of the International Year of Light and OSA Centennial celebration activities. The incumbent will support other programmatic areas as needed (i.e., programs require cross-departmental efforts especially in the areas of special events, marketing/communications and fundraising). 
     
  5. Election – Staff liaison to the Tellers Committee. Coordinate all aspects of the OSA Election to include candidate materials, vendor liaison, promotion, logistics, monitoring of voting, and preparing materials for Tellers Committee and Board of Directors. Serve as staff liaison to assigned Committees including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants. The incumbent will attend all meetings and any special events that pertain to his/her Committees.  
     
  6. Other: Provide limited coverage of Executive Office when CEO special assistant is out of the office. Maintain governance section on shared community drive.

 
REQUIREMENTS:
 

  1. Four year college degree
  2. 5+ years working with volunteer management and committee governance
  3. Project management experience
  4. Outgoing, high energy approach to staff and volunteers
  5. Strong written and verbal communication and problem solving skills
  6. Proficiency in Microsoft office/Windows, database applications
  7. Multi-task oriented with excellent organizational skills
  8. Ability to establish and maintain record-keeping system and files
  9. Excellent interpersonal skills and demonstrated effectiveness working in a team environment
  10. Ability to travel 3-4 times per year.

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org

 


Chief Scientist-New

 

The Optical Society (OSA) is seeking a Chief Scientist. This person will be responsible for leading scientific aspects of OSA’s products, programs and services, and serving as an international and national government policy advisor, and as a key communicator within the optics community.  The Chief Scientist will also serve as a technical advisor describing, interpreting, and identifying technical areas for funding, workshops, meetings forums, and publications.    The Chief Scientist provides expert advice to the CEO and other staff, and works closely with the CEO and other members of OSA senior leadership on developing OSA’s overarching strategic direction on new product and business development with a particular emphasis on rapidly growing international markets.

Specific Duties include:

Serves as a member of OSA’s Senior Management Team. Advises CEO (and other staff) on science policy and technical issues. Works collaboratively with other members of the Senior Management Team to develop and implement the organization’s strategic initiatives. Develops the strategic framework for scientific content areas to ensure that initiatives across the organization are coordinated. Works closely with the CEO and other members of the Senior Management Team to identify and exploit new business opportunities in non-traditional product and market areas, including amongst those practitioners to whom OSA has not traditionally reached out, and in rapidly growing international markets.

Acts as a spokesperson for the Society and represents it with key stakeholders both domestically and abroad.  Supports the CEO on her international activities, and acts in her stead when necessary. Synthesizes complex concepts and issues concisely to create key messages and actionable steps for both internal and external audiences.  Provides scientific background information, and conveys key messages to media at the direction of the CEO.

Participates with the strategic planning committee and senior team in  the development and successful implementation of a strategic plan to enhance the value proposition for OSA’s current and potential stakeholders, and to expand OSA’s base in geographic regions and among individuals in segments of the optics field that are currently under represented. This responsibility includes participating in setting OSA’s strategic direction for the optimal marketing of all OSA products, programs and services, and for aggressively identifying  new, untapped opportunities for the society, and for establishing domestic and international policies impacting OSA’s constituents and the broader scientific community. Specifically, assists in the development and implementation of OSA science policy, and in advocacy efforts as needed.

Leads efforts to closely follow the field of optics and photonics to ensure that OSA staff are aware of events, trends, etc. that affect the organization and its work In particular,  maintains broad awareness of the competitive environment for providing professional services,  including trends, positioning, threats and opportunities for enhancing OSA’s revenue producing activities. Builds and maintains relationships with external organizations, peer organizations, and the optics and photonics community. 

Qualifications:

Successful candidate will have a Ph.D. in Science or Engineering with career specialization in the field of optics and photonics; 5-10 years experience in an R&D environment, including authoring publications and presenting conference speeches; at least 10 years’ progressive experience in management positions within a business or academic environment, preferably in optics. Required expertise includes; demonstrated experience working effectively in academic, corporate and/or government environments;   excellent oral and written communication skills; the ability to successfully represent OSA to diverse groups; ability to see the “Big Picture” and strong strategic planning skills.  Desired qualifications also include extensive experience in new business or program development; demonstrated success in growing a business, innovative product development and international business development. This position entails a strong focus on staff development and team-building and requires excellent skills as a coach and mentor. It is also desired that candidates possess an understanding of OSA membership and the organization. 

We offer a competitive salary, comprehensive benefits including medical, dental, 403(b) retirement plan, winter break starting December 25th through January 1st, PTO and more.  OSA offices are conveniently located at Dupont Metro in Washington D.C.  Please send cover letter, resume and salary requirements to resumes@osa.org.