Jobs at OSA

About OSA


OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

View OSA's employee benefits summary; detailing workplace environment, benefits, holidays, and payroll information.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities


Head of Conventions & Meetings
Controller


 

 


Head of Conventions & Meetings

The Optical Society is recruiting for a Head of Conventions & Meetings, reporting to the Deputy Executive Director / Chief Meetings Officer.  This position will oversee the planning and successful execution of OSA’s scientific topical meetings and annual conferences (ranging from 100 to 12,000 attendees).  Develop and initiate strategies to enhance OSA’s meetings and conferences.  Work directly with key volunteers and science advisors to strategically align OSA’s meetings products with the overall goals of the Society.  Partner directly with the Deputy Senior Director of Exhibits ensuring the goals and objectives of the technical program and industry division are achieved.  Serve as a key member of OSA’s Senior Management Team with direct responsibility for the meetings portfolio and its financial performance.  Responsible for overall management of staff charged with planning and organizing scientific topical meetings and annual conferences. Ensure governance bodies and key meeting volunteers are engaged and aligned with overall strategic goals for the meetings department. 
 
Job Qualifications:

Lead a staff of 12, to accomplish to meet or exceed the organizations strategic goals for their areas of responsibility.

Direct and manage the OSA Meetings and Conventions department and ensure strong collaboration between the volunteers (chairs and committee members), program management, logistics and exhibits staff.

Direct staff with differing priorities and objectives finding common ground/solutions that meet over goals of a meeting or event.

Manage personnel related issues, including supervision, coaching and professional development of department staff.

Set policy and procedures for all meeting and production related functions of the department.

Oversee the logistical planning and implementation of all meetings and conventions. 

Ensure sites selected are suitable for OSA events meeting both internal and external objectives.

Develop and manage financial responsibilities, including budgets and related assumptions, monthly review of financial statements, estimates, cost/benefits analysis, grant allocation and other non-dollar benchmarking in the areas noted above.

Ensure marketing department is fully engaged from the start of a meeting cycle, understanding key metrics such as paper submissions and attendance goals.

Work directly with the Senior Director of Marketing to ensure adequate and effective campaigns are in place for each meeting and product line

Prepares budgets, financial plans, and defends budget line items to Deputy Executive Director/ Chief Meeting Officer and other key stakeholders

Develop and manage financial responsibilities, including budgets and related assumptions, monthly review of financial statements, estimates, cost/benefits analysis, grant allocation and other non-dollar benchmarking.

Examines financials statements to actuals versus overall expenses’ on all trade shows

Four-year college degree; Masters preferred

10+years expertise with all aspects of planning meetings, conferences and exhibits

Knowledge of all aspects of scientific, peer-reviewed technical paper driven meetings

Experience with all aspects meeting planning from site determination, contract negotiation, onsite management and meeting close-out.

8-10 years’ experience in senior level association management.
 
 
The Society is located in the Dupont Circle, DC neighborhood. We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.
 

 


 

Controller



The Optical Society (OSA) is recruiting for a Controller.  Reporting to the Senior (Sr.) Director of Finance, the Controller will be responsible for oversight of accounting and financial reporting functions for Optical Society (OSA) and the OSA Foundation (OSAF). The Controller will be involved in supporting presentations to the Board Finance and Audit Committees and will work closely with the Sr. Director of Finance in this regard.  The Controller will  manage day-to-day accounting operations of the Finance Office  to ensure that OSA has the policies and procedures in place to support effective program implementation and conduct flawless audits.  The Controller will work closely with program leaders and their staffs, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations.
 
Specific areas within the department include:  general ledger accounting; financial statement preparation & reporting, tax and compliance.  The Controller’s primary tasks are preparing & reviewing all financial statements and documents for the organization, overseeing monthly financial closing of books, leading the annual audit, and assisting in the preparation of the annual budget and forecasts. 
 
The incumbent must possess and utilize a collaborative style to lead a team;  S/he makes recommendations on a broad range of fiscal issues including, but not limited to, accounting, internal controls, policies, and procedures. Coordinates and directs personnel, resources, communications, and information to ensure smooth and efficient activities. Interprets, explains, and applies laws, rules and regulations. Works cooperatively with management teams to ensure the operational effectiveness of the Finance Office.
 
This is an extraordinary opportunity for a mature  individual with a minimum of 10 years’ related experience in accounting and finance, ideally beginning in accounting and audit, followed by experience gathering, evaluating, presenting and reporting financial information to executive teams and external stakeholders.  This is a hands-on role that requires a professional who is comfortable operating in the day-to-day details. Experience in and knowledge of finance and accounting operations are necessary, including strong technical accounting skills.
S/he will also be responsible for:
 

  1. Overseeing all accounts and ledgers, to ensure compliance with appropriate GAAP standards and regulatory requirements.
  2. Preparing all financial statements and reports and provides the first level of financial analysis to ensure reports are accurate and distributed in a timely manner to senior management; monitor progress and changes and keep senior leadership abreast of OSA’s financial status.
  3. Maintaining effective internal controls and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
  4. Implementing training programs in order to maximize and reach optimal individual and organizational goals.
  5. Managing all aspects of the reporting to tax consultants for tax returns and tax audits.

 
 
Job Qualifications:
 
 

  1. Experience working with a volunteer, governance-driven organization (i.e., professional & individual membership.
  2. In-depth knowledge of accounting,  and financial reporting, financial planning, internal controls,  generally accepted accounting principles and practices and cash management.
  3. Proven experience in the implementation of operational best practices.
  4. Excellent interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management and Board.
  5. Bachelor’s Degree in Accounting; a Certified Public Account; MBA, a plus.
  6. Advanced knowledge and application of Microsoft Office suite.
  7. Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, accounting for investments, and fund accounting.
  8. Experience in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential.
  9. Technology-savvy with experience optimizing software functionality for efficiency and accuracy advanced knowledge of accounting and reporting software; working knowledge of Microsoft Dynamics SL and netForum preferred.
  10. Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.
  11. Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting.
  12. Experience with a fast-paced office environment and shifting priorities.  
  13. Effective leader and people manager with demonstrated ability to mentor subordinates.

    Uniting more than 180,000 professionals from 175 countries, the Optical Society (OSA) brings together the global optics community through its programs and initiatives. Since 1916, OSA has worked to advance the common interests of the field, providing educational resources to the scientists, engineers and business leaders who work in the field by promoting the science of light and the advanced technologies made possible by optics and photonics. OSA publications, events, technical groups and programs foster optics knowledge and scientific collaboration among all those with an interest in optics and photonics. For more information, visit www.osa.org.  The Society is located in the Dupont Circle, DC neighborhood.  We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.