Applied Industrial Optics: Spectroscopy, Imaging, and Metrology (AIO)

13 - 17 julio 2014
Sheraton Seattle Hotel, Seattle, Washington, USA

Hotel and Travel

Sheraton Seattle Hotel
Sheraton Seattle Hotel
1400 6th Street, Washington, USA

The Hotel Block is now closed. If you are still looking for a hotel room, follow the link for other Hotel Options in Seattle.

Situated in the city's vibrant core, the Sheraton Seattle Hotel provides a gateway to the diverse sights and sounds of the Pacific Northwest. Simply step out our front doors to find gourmet food, exciting entertainment, and world-class shopping. 

Single/Double Room

US $199.00 per night plus applicable taxes

Extra Person Charge

US $25.00 per person per night plus applicable taxes

State and Local Taxes

 15.6% + USA $2.00 per day Tourism Assessment Fee (taxes are subject to change)

All reservations will be honored 3 days pre and post meeting dates and must be guaranteed with a major credit card.  A deposit equal to one night’s room and tax is required for each room before the reservation can be processed. Deposits are fully refundable only if reservations are cancelled with Hotel 72 hours before arrival date. In the event of a no show, the hotel will keep the one night’s room deposit, and the room reservation will be cancelled. Modifying your reservation may result in a rate change.  There is an early departure fee of USD $75.00.

Sheraton Seattle Hotel Block is now closed.  If you are still looking for a hotel room, follow the link for other Hotel Options in Seattle.

  • Click here for online reservations.
  • Calling within the US: +1-800.204.6100
  • Calling outside the US: call the Hotel directly at +1 206.621.9000 and then press Option # 1 for "Reservations" 
  • When making your reservation mention: 2014 OSA Imaging and Applied Optics Congress (Imaging)
Benefits of Booking in the Congress Block
  • Complimentary Internet Access in guest room
  • Daily delivery of local or "USA Today" newspaper


Hotel and Travel 
Sheraton Seattle Hotel Block is now closed.  If you are still looking for a hotel room, follow the link for other Hotel Options in Seattle


Valet parking is available at the hotel for $46 USD (plus tax) per day.  Attendees will recieve a 50% discount on parking.
Click here to view a map of the Sheraton Seattle Hotel and local area.

Guest Services include:
Health Club & Spa
Business Services

Visa Information

The visa application process to enter the United States has become subjected to greater degrees of scrutiny than in the past. For this reason, the application process can take up to six months or more. You will need to apply for your visa as early as possible but no later than three months before you wish to enter the United States.
Personal Interviews can be critical to successfully and efficiently obtaining a visa to enter the United States.  One factor contributing to the increase in the processing time is a personal interview that is now required for most applicants as a standard part of visa processing.  Group interviews are not recommended.  Applicants need to be prepared to clearly present their intent to return from the U.S. as well as explain in detail how they will be spending their time while in the United States.  It is not enough to just state “I will be attending a meeting”.  Embassies are looking for more details as well as documents and information that demonstrate and support these intents. 
Individuals are strongly encouraged to contact the embassy or consulate to schedule a personal interview as soon as it is known a visa is necessary for travel.  OSA is not able to contact U.S. embassies in support of an individual attempting to gain entry into the host country to attend the conference.

For detailed information about applying for a visa refer to the U.S. Department of State website and the National Academies International Visitors Office website.

Visa Waiver Program
There are 27 countries that participate in the Visa Waiver Program. If your country is on this list, and you are traveling to the United States for tourism or business for 90 days or less with a valid passport that meets U.S. requirements, and the listed conditions do not apply to you, you do NOT need a visa. Otherwise, you need to obtain a visa.

U.S. Customs and Border Protection Travel Guide
Visa Waiver Program Frequently Asked Questions

Electronic System for Travel Authorization (ESTA)
As of 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries will be required by law to obtain a travel authorization prior to initiating travel to the United States under the VWP. This authorization may be obtained through the Electronic System for Travel Authorization (ESTA), a free internet application administered by the Department of Homeland Security through a U.S. government Web site.

Letters of Invitation

Imaging and Applied Optics Letter of Invitation Request Form

Important information regarding Topical Meeting Visa Invitation Letters (please read): Invitation letters take OSA Management 7-10 days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests. Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter. Individuals requiring letters of invitation to obtain travel visas must apply using the online form.

If you have any questions about the visa invitation letter application process, please contact:

Fax:          +1 202.416.6100
Mail:         OSA Management – Invitation Letter
                 Optical Society of America
                 2010 Massachusetts Ave., NW
                 Washington, DC 20036

Air Transportation
Local Transportation
Hotel Parking and Driving Directions

Air Transportation

Seattle’s visitors travelling by plane will arrive at the Seattle-Tacoma International Airport (SeaTac).  SeaTac is located approximately 16 miles (20-30 minutes) from the hotel.

Airline Discounts

Logo of American Airlines The Optical Society has arranged discounted air travel with American Airlines. You may visit the American Airlines website at to search for available flights to Reagan National Airport (DCA) and use the authorization code 8574AA to receive your discount. You may also call the American Airlines Meeting Services Desk directly at +1.800.433.1790 for assistance with reservations and ticket purchases.

Local Transportation

Taxi (Yellow Cab) services are available on the third floor of the parking garage at SeaTac; contact Yellow Cab at +1.206.622.6500 or you can visit their website  

Shuttle Discount
SuperShuttle is the nation's leading shared-ride airport shuttle, providing door-to-door ground transportation and provides service to and from 28 major airports in 23 cities, including Seattle, Washington.  SuperShuttle is pleased to offer a 10% roundtrip discount to participants attending the Imaging and Applied Optics Congress. Please refer to the Discount Code OPTIC. Discounted reservations may be made on the Super Shuttle website or by phone, +1.800.258.3826.

Light Rail
Guests can ride Sound Transit's Link Light Rail.
Cost: $2.50 each way
Time: 35 minutes each way

Car Rental Discount
We are pleased to have partnered with Avis Rent-a-Car to provide rental cars at a discounted rate.  For reservations call +1 800.331.1600. They can ensure that you maximize your rental dollars. Please mention AWD# D004076 when you call.  Reservations may also be made on the Avis website or by phone (World Wide Telephone Numbers).

Hotel Parking and Driving Directions

Hotel Parking
Valet parking is available at the hotel for $46 USD (plus tax) per day.  Attendees will recieve a 50% discount on parking

Driving Directions
Click here for driving directions from SeaTac to the Sheraton Seattle Hotel.

Click here for a local area map.

About Seattle, Washington

About Seattle, Washington

Seattle is proud of its arts and cultural institutions, the many live theaters, and the downtown art museum. It is proud of its parks, of its professional and collegiate sports, of Pioneer Square and the Pike Place Market, and, above all, of the beauty of its surroundings. Seattle is also a city of parades, not always respectful of its own brief heritage, not as radical as its legend would have it; a city of homes that has many who are homeless, a city that wants great growth but demands that somehow the setting remain untouched.

Come Experience The Emerald City! 

o    Seattle Weather
o    Seattle Attractions
o    Seattle Finding Your Way Around Town


Standard 120v/60Hz voltage electricity is used in the United States.


The US Dollar (USD) is the currency of the United States. Credit cards are widely accepted; VISA and MASTERCARD are the most popular. Traveler’s checks are accepted at currency exchanges or banks, but are not as widely accepted. For the latest currency exchange click here.

Enjoy Seattle, Washington!

Arranged Discounts

Savor Seattle Food Tours is "A must on any foodie's list." -Bon Appetit Magazine
Visit and use Code OPTICS2014 to recieve a $5 discount on any tour booked between July 10-20.  

Il Fornaio Cucina Italiana is offering 10% off the your bill to attendees who show their convention badge.  This is valid for food only.

The FareStart Restaurant would like to offer attendees a "show your badge" discount of 10% at lunch.  This offer is good from 14 July to 17 July.  They are open 11am-2p Monday through Friday for lunch.  Reservations can be made by calling 206.267.7601 or emailing

Other Attractions

Pacific Science Center:
Space Needle:
Pike Place Market (right across the street from the 1st Starbucks):
Experience Music Project:
Underground Tour: There was a huge fire in Seattle in the early 1900s. It burned down most of downtown and they built over it!
The Tillicum Cruise by Argosy Cruise: $79/adult is a 4 hour escape to experience the Northwest tribal culture and Seattle sceneary!

Enjoy a Cruise to Blake Island, Fresh Steamed Clams in Nectar upon arrival, Dinner or Lunch depending on the time of your cruise, a Native American Show, Unlimited Coffee, Tea & Soda on the Island.

Visit for details!