Hotel and Travel

The Fairmont Orchid
The Fairmont Orchid
1 N Kaniku Drive, Kohala Coast, Hawaii, USA


Hotel Reservations can still be made! Reservations made after the original May 22, 2014 cut-off date can still receive the group rate based on hotel availability. Book fast as rooms are selling out quick. Please note 21 - 22 June, the hotel has limited availability.

Relax and enjoy the surroundings of our Kohala Coast resort - The Fairmont Orchid. Nestled on 32 oceanfront acres on the Big Island of Hawaii, The Fairmont Orchid hotel is one of the most luxurious and spacious resorts in all of the islands. The Fairmont Orchid offers a secluded beach, waterfall gardens and plenty of aloha spirit. Surrounding the hotel are five sacred mountains, the countless blue hues of the Pacific Ocean and some of the world's best golf courses.

Fairmont Room or Partial Ocean View Room (limited availability book early to get a Partial Ocean View Room at the Fairmont Room rate)
USD $229/night
Upgrade from Fairmont Room to Partial Ocean View Room – based upon availability USD $30/night
Upgrade from Fairmont Room to Ocean View Room– based upon availability USD $50/night
Taxes and Fees (subject to change) State and Local Tax: 13.416%

Rates will be honored 3 days prior and post conference dates

For the latest currency exchange, click here.

Hotel Parking Information
Overnight Hotel Guest: Self parking is USD $17 per day, per vehicle (on-site unlimited access parking). Valet parking is USD $22 per day, per vehicle.  

Attendees not staying at the Fairmont Orchid:  Complimentary daily daytime only self-parking. Please advise the bell desk that you are with the OSA Classical Optics Congress.

Hotel Property Map
Activities and Services*
Hotel Restaurants*

Check out the Special Promotions/Discounts page for all Fairmont Orchid activities, Spa discounts, Activity Pass discounts and Tour information.

*Do not book housing from these links – you will not receive the group rate.

    Please note that the online system will only accept reservations that are within the contracted dates. Any guests requesting to extend their stay outside of the block must call the reservation's number.
  2. Call Toll free: + 1 800.845.9905 or +1 808.885.2000.  Request The Optical Society (OSA) room block.

Check-in: 15:00  Check-out: 12:00

All reservations must be guaranteed with a major credit card. Hotel will charge two night's room and tax at the time of reservation. This amount will be refundable up to fourteen (14) days prior to scheduled arrival date. In the event of a no show, one night's room and tax will be charged and the reservation will be canceled. 

When you book within the block, the following services are complimentary to make your stay more enjoyable:

  • Complimentary bottled water in guest room
  • Complimentary wireless in-room internet

Visa Information

HibiscusThe visa application process to enter the United States has become subjected to greater degrees of scrutiny than in the past. For this reason, the application process can take up to six months or more. You will need to apply for your visa as early as possible but no later than three months before you wish to enter the United States.
Personal Interviews can be critical to successfully and efficiently obtaining a visa to enter the United States.  One factor contributing to the increase in the processing time is a personal interview that is now required for most applicants as a standard part of visa processing.  Group interviews are not recommended.  Applicants need to be prepared to clearly present their intent to return from the U.S. as well as explain in detail how they will be spending their time while in the United States.  It is not enough to just state “I will be attending a meeting”.  Embassies are looking for more details as well as documents and information that demonstrate and support these intents. 
Individuals are strongly encouraged to contact the embassy or consulate to schedule a personal interview as soon as it is known a visa is necessary for travel.  OSA is not able to contact U.S. embassies in support of an individual attempting to gain entry into the host country to attend the conference.

For detailed information about applying for a visa refer to the U.S. Department of State website and the National Academies International Visitors Office website.

Visa Waiver Program

There are 27 countries that participate in the Visa Waiver Program. If your country is on this list, and you are traveling to the United States for tourism or business for 90 days or less with a valid passport that meets U.S. requirements, and the listed conditions do not apply to you, you do NOT need a visa. Otherwise, you need to obtain a visa.

U.S. Customs and Border Information
Visa Waiver Program Frequently Asked Questions

Electronic System for Travel Authorization (ESTA)
As of 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries will be required by law to obtain a travel authorization prior to initiating travel to the United States under the VWP. This authorization may be obtained through the Electronic System for Travel Authorization (ESTA), a free internet application administered by the Department of Homeland Security though a U.S. government Website.

Register Online for entry to the United States       

Letters of Invitation

Classical Optics Congress Letter of Invitation Request Form

Important information regarding Topical Meeting Visa Invitation Letters (please read): Invitation letters take OSA Management 7-10 days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests. Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter. Individuals requiring letters of invitation to obtain travel visas must apply using the online form.

If you have any questions about the visa invitation letter application process, please contact:

  1. Email: 

  2. Fax:              +1 202.416.6100

  3. Mail:             OSA Management – Invitation Letter
                         Optical Society of America
                         2010 Massachusetts Ave., NW
                         Washington, DC 20036


Kona airport  Area Airport

  Kona International Airport at Keahole

  73-200 Kupipi Street
  Kailua-Kona, HI 96740-2645
  +1 808.327.9520

The two closest airports to The Fairmont Orchid are Kona International Airport (KOA) and Hilo International Airport (ITO). Kona International Airport (KOA) is located approximately 23 miles (45 minutes) from the hotel. Hilo International Airport (ITO) is located on the east side of the island approximately 77 miles (2 hours) from the hotel.
Kona International Airport (KOA) is the primary airport on the Island of Hawaii.  Kona International Airport at Keahole (KOA) occupies 3,450 acres of land about seven miles northwest of Kailua-Kona on the island of Hawaii at an elevation of 47 feet. The airport accommodates domestic overseas, international, interi-sland, commuter/air taxi, and general aviation activities.

These facilities are served by an access roadway extending from the Queen Kaahumanu Highway. At the passenger terminals, the access roadway forms a one-way loop enclosing public parking and rental car check-in facilities. An additional complex of facilities, used primarily by rental car agencies for returns, general maintenance and storage is located along the airport access roadway, midway between the passenger terminals and the main highway.
Airlines at KOA

Terminal Map of KOA

Other Hawaii AirportsBeach hat, ukulele and flowers

Airline Discounts

American Airlines
OSA has appointed American Airlines the official airlines for the Classical Optics Congress in Kona, Hawaii - Waikoloa. Discounted air travel is available. You may visit the American Airlines website at to search for available flights and use the authorization code 4664AE to receive your discount. This code is valid 18 June – 30 June, 2014 at KOA-Kona, HNL-Honolulu, MAUI and OGG-Kahului airports. You may also call the American Airlines Meeting Services Desk directly at +1 800.433.1790 for assistance with reservations and ticket purchases. 

United Airlines
You may book online at and enter your Offer Code ZQQH451167 in the Offer Code box when searching for your flights. If booking through a travel professional or United Meetings at +1 800.426.1122, please give them the following information: Agreement Code: 451167     Z Code: ZQQH

Outside of the United States, please call your local United Airlines Reservation Office. Experience dependable, first-rate service and earn miles in MileagePlus®, United’s award-winning frequent flyer program. To enroll in MileagePlus®, log on to Meeting Event Code ZQQH451167 is valid 19 June – 27 June, 2014 at KOA-Kona airport only.

NOTE: 10 customers may have to book a flight to the same meeting with this code for the price to become valid.

By Ground

KonaThere are a number of ways to get to and from Kona International Airport. The airport is located seven miles from Kailua, and about 23 miles from The Fairmont Orchid. KOA is accessible by car, taxi and shuttle. 

USD $75 – Kona International Airport to Fairmont Orchid
(one way)

The above rate is provides as a guide to help you make transportation choices and are not guaranteed. They are subject to change. Please consult your taxi dispatcher on arrival for current fares and information.

If you are a guest at the Fairmont Orchid:
From Kona International Airport, call The Fairmont Orchid Concierge staff at +1 808.887.7320 to book a reservation with Air Taxi (fees apply).

Shuttle Service

Big Island Transportation is pleased to offer Classical Optics Congress attendees a USD $51 each way fare on all transportation to and from KOA. This represents a USD $30 each way savings! Book your shuttle transportation by email at or call +1 808.756.1144. Reference that you are a Classical Optics Congress attendee to receive the discounted rate and save up to USD $60 round trip.  

Rental Car

Rental Car Companies at KOA
SAVE! Avis Rent-a-Car is pleased to offer low rates with unlimited mileage to participants attending the Classical Optics Congress. Avis Worldwide Discount #D004076. Reservations may also be made on the Avis website.  If you wish to reserve a car please contact Todd Alexander at +1 800.525.7537 Ext. 35003 or the Meetings and Convention Department at + 1 800.525.7537. They can ensure that you maximize your rental dollars. Please mention AWD# D004076 when you call. World Wide Telephone Numbers

Discount Hawaii Car Rentals

OtherHang loose

Hele-On Bus
The Hawaii County Mass Transit Agency Hele-On bus operates a very limited service between the airport and Kailua-Kona town.  For schedules and more information call +1 808.961.6744 or on the web visit
Ground Transportation Options at Honolulu International Airport
Ground Transportation Options at Kahului Airport

Driving Directions

Directions from Kona International Airport
Approximately 23 miles- 45 minutes
  • Turn left at the stoplight exiting the Kona International Airport on to Queen Ka`ahumanu Highway #19. 
  • Remain on Highway #19 for 19.5 miles. 
  • The entrance to Mauna Lani Resort is located on your left (on the ocean side) of the highway. There is a noticeable coconut grove on the left.
  • Enter the resort on Mauna Lani Drive and proceed for about a mile to the round-about (traffic circle). 
  • Enter the circle, yielding to traffic. 
  • Take the first right turn / cut-off which is North Kaniku Drive. 
  • Stay on North Kaniku Drive until you reach the main entrance to The Fairmont Orchid, Hawaii at the end of the drive.
  • Hotel Property Map
 Not coming from KOA? Visit Google Maps:

About The Big IslandCheerful Aloha graphic

Welcome to Kohala, Hawaii

Rich in Culture, History and Natural Beauty…The true, authentic Hawaii awaits you in Kohala.  Located on the Island of Hawaii, also known as the Big Island, Kohala encompasses the historic districts of South and North Kohala.  Come immerse yourself in Hawaii’s rich culture and heritage, rooted in centuries of history. Enjoy picturesque towns of Hawi and Kapaau.  These towns have all the quaint charm of old Hawaiian villages and are filled with the amenities of today.  Kohala is home to unique galleries and boutiques, fabulous eateries offering local and regional cuisine and historical landmarks and buildings.  If you like the thrill of adventure, Kohala offers more than a few activities!  Come visit lush, green Kohala, breathe in the fresh, clean air, experience the essence of Aloha and you'll understand why Kohala, Hawaii is a destination like no other and a must-see in the Hawaiian Islands.

Visiting Kohala allows you to sample a taste of Old Hawaii. One of the most historic regions in Hawaii, Kohala is the birthplace of King Kamehameha who united the Hawaiian Islands under one kingdom in 1795. Kohala was also one of the largest producers of sugar cane with numerous mills throughout the North Kohala region. The last mill closed in the mid-1970s and much of the land today is used for private stewardship or the production of agricultural crops. Kohala boasts a unique multicultural heritage and history where Hawaiian, Pacific Islander, Asian, European, Latino, Anglo and other cultural influences are a part of everyday life.

The beach

Whether you want to shop for beautiful locally made jewelry, sample local organic fruit and veggies from the Kohala Farmers Market, try zip lining or scuba diving, experience a Kohala waterfalls adventure, explore unique artist owned galleries, enjoy Kohala’s events and festivals, get a facial or massage, sample local cuisines from Kohala’s restaurants and cafes, or hike into remote valleys with black sand beaches, Kohala has you covered.When visiting Kohala, you’ll find its spectacular weather - perfect for outdoor activities, including swimming, diving, snorkeling, hiking, biking, horseback riding, ATV tours, ziplining tours, kayak ditch tours, tennis and playing on some of Hawaii’s best golf courses along the Kohala Coast. No matter what your adventure, you are sure to have an incredible experience!

The beauty of Kohala will leave you in awe with charming historic plantation towns set amidst a backdrop of the dramatic Kohala Mountains and rugged Kohala coast and an endless, timeless blue sky that are cooled by the Kohala trade winds. Kohala is truly a magical place with a warm, enduring spirit. From the kindness of its community residents to its breathtaking beauty, Kohala is a place that inspires, amazes and replenishes the soul.
Come experience the spectacular culture, abundance of activities and breathtaking landscape that are uniquely Kohala!

Order a Hawaii Visitor’s Guide Today!

For more information on Kohala, Hawaii, please visit
For more information about The Big Island, please visit


Kohala has a tropical climate with warm temperatures year-round.

June Weather in Kohala:Sunset
Average High Temperature: 84 °F
Average Low Temperature: 71°F
For the most current weather forecast, please visit here.

Standard 120v/60Hz voltage electricity is used in the United States. More information on international electricity.

The US Dollar (USD) is the currency of the United States. Credit cards are widely accepted; VISA and MASTERCARD are the most popular. Traveler’s checks are accepted at currency exchanges or banks, but are not as widely accepted. For the latest currency exchange click here.1
Fairmont Orchid Activity Guide
Fairmont Orchid Dining Guide
2014 Top Restaurant Recommendations
Big Island Guide Map
Big Island Golf Courses
Shaka Hawaii Membership
Shaka logo

SAVE UP TO 25% on off-site Activities & Attractions during your visit to the Big Island with the Shaka Hawaii Membership! ATTENDEES can get this membership for only $15.00
(50% discount) when using the special code. Click here
for more information and discount code.

The Fairmont Orchid has a complimentary 24 hour shuttle that takes guests to the Shops at Mauna Lani. Please ask the concierge for more information and schedule.

The Shops at Mauna Lani is the resort shopping center to visit on the Kohala Coast and is situated in the Mauna Lani Resort. The center is anchored by the Island’s only Tommy Bahama Restaurant and Retail store, Ruth’s Chris Steak House and Foodland Farms Market.Other tenants include local and n ational clothing brands, a salon, unique art galleries, watersports rentals, the Fine Hawaiian Gift Gallery, and the 4D Adventure Ride – the only ride of its kind in the entire state! The Shops at Mauna Lani also features amazing weekly Polynesian hula shows – complete with fire dancing – FREE every Monday and Thursday evening at 19:00. There are also a variety of free cultural activities throughout the week (please see our calendar of events).

Fairmont Orchid Spa Without Wall Special Discount

Special rate of $149.00 + tax + gratuity for a 50 minute massage (to include lomilomi, swedish and sports) in any indoor/outdoor facility and 10% percent discount on all facials and all body treatments.

Activity Passes

Activity Passes are available for guests of The Fairmont Ochid at the Front Desk, Concierge Desk, the Beach Shack, Spa Without Walls and the Pool Kiosk.

Fun & Sun Passes – Special offer of $10.00 off activity cards.  OSA Special Pricing will be $65.00 for adults and $55.00 for children (6 to 12 years).  OR $5.00 off day passes.  OSA Special Pricing for day pass will be $35.00 for adults and $30.00 for children (6 to 12 Years). One-time purchase is good every day of your stay. Includes all beach rental equipment including mask, snorkel, fins, boogie boards, soft-top surfboards, stand-up paddle boards, personal floats, one and two person kayaks, and noodles. Receive additional benefits with your Fun & Sun activity card, valid for your entire stay.

Paradise Within Class Card: 10-Class card $150, without the Class Card the following classes are offered for $20 each: Seaside Yoga; Vinyasa Flow; Relax Into Action; Floating Yoga; Sunrise Swim Clinic; Core Fusion: and Introduction to Meditation.

Fairmont Orchid Hui Holokai Rental List

ATOP TOURS Recommended by Fairmont Orchid


Swimming turtle

Book on-line and receive a discount!

 Roberts Hawaii ( Blue Hawaiian Helicopters - 

Also, check out the Hawaii Island Guidebook:

 Helicopter tour