Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to or fax them to +1 202.223.1096.

Current Employment Opportunities

Advertising, Exhibit  & Sponsorship Sales Manager - Replacement
Customer Service Support & Receptionist - Replacement
Deputy Senior Director, Membership & Marketing - New
Director, Executive Office - New
Executive Assistant - New
Exhibits Coordinator - Replacement


Advertising, Exhibit and Sponsorship Sales Manager - Replacement

The Optical Society (OSA) is recruiting for, Advertising, Exhibit and Sponsorship Sales Manager in its Industry Relations Department.   The Sales Manager has overall responsibility for selling print and digital advertising for OSA’s OPN Magazine as well as overall responsibility for selling exhibit space and sponsorships for OSA’s Congresses and Topical Meetings. The Sales Manager will need to be an effective communicator and build strong relationships between OSA and optics and photonics companies.  Sales Manager will need to be in regular communication with prospects by phone and by email.  
Primary Responsibilities:
  1. Make high volume outbound sales calls daily.
  2. Initiate conference calls and meetings (ideally scheduling them in Outlook calendar) with current and potential clients to determine sales and marketing objectives, budget and timing.
  3. Proactively research and identify new sales prospects.
  4. Maintain an accurate and robust prospect list for all projects
  5. Utilize CRM system to track efforts, update contact details and create accurate sales projections.
  6. Collaborate with Director, Exhibition and Sponsorship Sales to draft and email proposals to prospects.
  7. Provide regular sales updates to the Director, Exhibition and Sponsorship Sales, on sales and pipeline activity.
  8. Provide accurate reporting to the finance department in a timely manner on a monthly basis regarding invoicing that needs to be generated to confirmed advertisers.
  9. Write copy and execute outbound e-blasts and mailings.
  10. Regularly maintain and update the OPC Meeting web site exhibit sales pages using Kentico.
  11. Regularly maintain and update the OPC Meeting exhibit floor plans in Expocad.
  12. Maintain regular contact with committee members in an effort to leverage their personal contacts to maximize the number of potential exhibitors and sponsors.
  13. Provide input to Director, Exhibition and Sponsorship Sales on budgeted revenue goals.
Education and Experience
  1. Bachelor’s  degree required
  2. Minimum of three to five years sales experience, preferably event/tradeshow and/or advertising sales
  3. Association or optics industry experience preferred
Skills and Abilities:
  1. A high level of initiative and attention to detail is required.
  2. Required proficiency in: Microsoft Word, Excel, Outlook and PowerPoint.
  3. Proficiency with contact relationship management (CRM) software; preferably ACT or SalesForce.
  4. Experience with NetForum or other association management software system.
  5. Familiarity with Kentico or other web content management software.
  6. Prefer experience with ExpoCAD or other exhibit floor plan space-draw programs.
  7. Prefer experience with SwiftPage or other HTML email management programs.
  8. Strong interpersonal and customer oral, written and presentation skills.
  9. Experience and proven track record in effective follow up and negotiation skills, specifically as it relates to working within established product prices and closing sales to maximize customer decision-making.
  10. Ability to focus effectively on multiple tasks at all times.
  11. Ability to meet deadlines & ability to travel required.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to

Customer Service Support & Receptionist - Replacement

The Optical Society (OSA) is recruiting for a Customer Service Support and Receptionist. This position is charged with effectively operating OSA’s reception area and the main switchboard, acting as the first point of contact for individuals visiting OSA’s headquarters, controlling building access, and directing visitors to the proper person/office by coordinating with the appropriate OSA staff.  This position is also responsible for a wide variety of Customer Service activities including but not limited to netForum data file maintenance and transaction processing related to all OSA’s products, programs and services. The individual who performs this role will undertake creative approaches to problem resolution by promoting and maintaining positive customer relations in a fast-paced environment. This role works collaboratively with OSA staff to provide the best customer service possible both internally and externally.

  1. Answers main switchboard, screens and routes calls, takes messages and maintains the voicemail box. Ability to answer simple inquiries about the society.
  2.  Responsible for greeting visitors, recording arrivals and departures for staff and tenants.Controls building access during normal business hours (8:30 am to 5:00 pm).Informs staff and tenants of incoming packages and guest arrivals.
  3.  Assures the reception area is neat and orderly.
  4.  Runs netForum reports for data file maintenance.
  5.  Updates individual customer records in NetForum based on returned mail and internal or external requests for updating records.
  6.  Process member requests such as proforma invoices and meeting attendance certificates.
  7.  Assists Manager of Customer Service and other OSA team members with customer service related processes (e.g., process memberships, merge customer records, etc.). 
  1. Associates degree with at least 1 year of experience desired or a high school diploma with at least 3 years professional work experience required.
  2. Proficiency in Microsoft office products and database applications (netForum preferred).
  3. Previous training in customer service techniques preferred.
  4. Association experience preferred.
  1. Strong customer service orientation, pleasant demeanor and excellent telephone etiquette required.
  2. Displays excellent attention to detail.
  3. Positive attitude, with an I Can/I will outlook, required.
  4. Excellent oral and written communication skills, with competency in grammar and diction, required.
  5. Multi-tasking abilities essential.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to


Deputy Senior Director, Membership & Marketing - New

The Optical Society (OSA) is seeking a Deputy Senior Director, Membership & Marketing to work primarily with the Meetings, Membership, Industry and Outreach teams and other staff cross-departmentally within OSA to effectively communicate OSA’s event, membership, and other marketing messages in a well-timed and well-targeted manner to external constituents (members, customers and prospects) of OSA and OSA owned and co-owned products and programs. This position will develop and supervise an increasingly strategic membership marketing team; and will play a key management role within the meetings marketing team. This position will also create, follow, manage and update systems and processes to maximize targeted, strategic marketing efforts association-wide.  The Deputy Senior Director, Membership & Marketing  will increase the capacity of the industry relations marketing team (including meetings and membership) to deliver and advance OSA’s position with new and existing programs; and products within existing and new markets.

  1. Identifies marketplace opportunities and prospects and works with industry sales and marketing teams to develop and engage new prospective customers.
  2. Ensures the effective management of marketing budgets to maximize financial resources towards the achievement of organizational branding and promotional objectives.
  3. Develops and uses measurement systems to monitor and report on program trajectories and support strategic marketing decisions.
  4. Oversees program measurement systems including relevant software, processes and staff training.
  5. Integrates strategic marketing and marcom functions with program elements to ensure marketplace impact.
  6. Oversees strategic marketing efforts including strategic elements of each program’s marketing plan and OSA’s marketing approach to new markets.
  7. Institutes project management practices and procedures.
  8. Works cross-departmentally to ensure effective design and implementation of market research and surveys to assess customer needs and program effectiveness.
  9. Manages some vendor relationships.
  • Four-year college degree; MBA preferred
  • 10+ years experience in senior level association Membership,  Marketing and/or Optics/Photonics Industry Marketing
  • 8+ years experience directly managing staff spanning entry level to middle management.
  • Extensive experience managing external vendors for design, copy-writing and email functions
  • Experience in managing research projects from early concept phase to execution/results analysis.
  • Strong knowledge and experience in implementation of business systems, practices and procedures (Six Sigma, etc.).
  • Experience in applying measurement systems to monitor programs.
  • Knowledge of optics, photonics or other high-tech industries preferred.
  • Prior experience in an ad or marketing agency – stand-alone or a corporate in house agency.
  • Ability to handle multiple tasks and deadlines simultaneously.
  • Strong focus on team-building and hands-on management.
  • Advanced level knowledge in Excel and PowerPoint preferred.
  • Excellent written, oral, and interpersonal communications skills.
  • Excellent analytical ability.
  • Ability to lead both marketing strategy and marcom functions.
  • Ability to think and act strategically to benefit the organization.
  • Effective at Senior levels in fast paced, innovative, and collaborative organizations.Business savvy and team orientation.
  • Strategic thinker, flexible problem solver and great listener.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to


Director, Executive Office - New

The Optical Society seeks a seasoned Director, Executive Office. The ideal applicant must have strong planning, project management, writing and communications capabilities, which will be essential to the effectiveness of the Executive Office activities. The Director, Executive Office must diplomatically interface with all levels of the organization, and manages challenges, from the complex and confidential to some that are more administrative in nature.   Support CEO by translating goals into priorities and tasks, setting deadlines, monitoring CEO’s agenda, and adjusting related work flow to match changing priorities, ensuring timely completion of projects.  Ensure regular collaboration and communication with all stakeholders that work with the CEO.


  1. Executive Office Oversight: Oversee a smooth, efficient, functioning Executive Office that produces high quality, timely service, both internally and externally.  Responsibilities include managing the CEO’s schedule, projects, and deliverables.  Offer understanding of and seasoned judgement to direct CEO’s time effectively.  Find creative, added value solutions to special projects.  Solid financial and communication skills are key. Learn and connect appropriately with VIP/Board members and the extended science and engineering community.
  2. Project Management:  Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.  High level of project management skills needed to keep CEO and the Executive Office delivering responsively, complete and on time. Manage follow-up to CEO’s direct reports/track action items.
  3. Communication:  Develops meeting agendas, identifies and provides materials, records and tracks high-level action items, develops next steps and ensures follow through. Provides a bridge for smooth communication between the Executive Office and internal departments; demonstrates leadership to maintain credibility, and trust. Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  4.  Research:  Conducts research on issues assigned by the CEO and synthesizes findings into presentations, discussion points, or recommendations.  Prioritizes, and follows up on issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. 
  5. Writing, Presentations and Review:  Writes, coordinates and manages monthly CEO Newsletter.  Prepares presentations, draft scripts/speeches, CEO newsletter and review of all materials that need CEO sign-off and editing. 
  6. Managing CEO’s Schedule:  partner with the CEO to coordinate and review his/her time, and daily objectives; use that information to develop manage their schedule. Schedule work based on an understanding of the CEO’s priorities and preferences.  He/She will be responsible for calendar management of the CEO (i.e., schedule meetings, appointments, conference calls, travel arrangements, etc.).    
  1. Organization: Develop intuitive and useful physical and computer filing systems to help CEO stay organized. Help with hand written notes, prep for paper documents, such as speeches, presentations, critical business documents.
  2. Technical Skills: Possess highly proficient technical skills with regard to tracking and responding to a large volume of disparate requests, tracking status of projects, leveraging and utilizing telepresence technology for conference calls and virtual meetings, displays excellent understanding of Microsoft Office and affiliated software, and understands and utilizes cost savings applications for assisting the CEO in any part of the globe.
  1. Oversee special projects/initiatives as requested
  2. Coach, and mentor direct report, motivating, and promoting their professional development through goal-setting and effective evaluations
  3. Work collaboratively across OSA to complete projects and meet/exceed goals
  4. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
  5. Ensure problem-solving and problem-avoidance
  6. Establish policies and procedures, and ensure the development of operational guidelines as needed
  7. Initiate use of best practices at all times
  1. Bachelor's degree required; a Master’s degree a plus
  2. Seven years’ professional work experience in progressively more responsible roles
  3. Experience working with a volunteer, governance-driven organization (i.e., professional & individual membership); with a scientific organization a plus
  4. Extensive project management and supervisory experience
  5. Experience with a fast-paced office environment and shifting priorities
  6. Strong track record of high integrity, good judgment, confidentiality, and discretion
  1. Effective management/supervisory skills
  2. Innovative and resourceful problem-solving ability, focus, and initiative
  3. Strong analytical skills, with the ability to synthesize large amounts of data and information and draw appropriate conclusions
  4. Excellent planning and project management skills, with a keen attention to detail and efficiency
  5. Proven ability to analyze, prioritize, and execute complex tasks under deadline, and dedicate extra effort when necessary to complete assignments and achieve desired results
  6. Excellent communication skills, oral and written
  7. Strong organizational and time management skills
  8. Initiative and flexibility: ability to adapt to a rapidly changing situation/fast paced environment and manage it
  9. Strong interpersonal skills, including diplomacy without clear lines of authority, and ability to establish and maintain collaborative working relationships with volunteers, members, customers, colleagues, and staff
  10. Sensitivity to confidentiality; integrity; trustworthiness
  11. Good judgment, emotional intelligence, maturity
  12. Experience and proficiency with video conferencing and other tools for hosting virtual conference calls and committee meetings.
  13. Solid computer skills (PowerPoint, Excel, Microsoft Word, Outlook)
  14. Ability to travel domestically and internationally

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letter and resume with salary requirements to


Executive Assistant - New

The Optical Society seeks a seasoned Executive Assistant that will support the CEO and the Director, Executive Office to perform a variety of administrative duties that directly support the Executive Office.  Administrative duties include but are not limited to CEO Calendar, scheduling meetings, coding/processing expenses, filing and archiving (online and on paper), calendar scheduling, making travel arrangements, and preparing print materials for distribution. The ideal candidate will have the ability to work with minimal supervision, display a sense of maturity, and be able to perform in fast paced environment.
  1. Maintains CEO’s calendar and assists with organizing meetings, including requesting conference rooms, AV needs, and attendance status.
  2. Provides support in creating presentations including background information supplied from other staff and power point slides.
  3. Arranges and schedules conference calls across multiple time zones.
  4. Makes travel arrangements for international travel and prepares packets for CEO travels.
  5. Monitors and updates CEO contact list in outlook.
  6. Assists in developing meeting agendas by obtaining materials in advance from Executive Team, and other stakeholders.
  7. Creates project management spreadsheets as needed.
  8. Assists with meeting preparation and follow up.
  9. Process invoices and assists with travel and expense reports.
  10. Maintains filing system by creating new folders and filing all documents as requested.
  11. Assists department with office management, ordering supplies, and other duties to ensure a smooth Executive Office operation. 
  1. Bachelor Degree required
  2. Minimum 3 years’ work experience in a professional environment, preferably an office setting.
  1. Excellent organizational and time management skills.
  2. Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word)
  3. Proven ability to plan ahead to complete executive level tasks.
  4. Experience organizing an executive office for optimal performance
  5. Strong interpersonal skills are required for communicating with internal and external executives and volunteers, both verbally and in writing.
  6. Knowledge working with boards and volunteers, providing excellent customer service.
  7. Strong analytical, organizational, and project management skills.
  8. Professional and well-developed written and verbal communication skills.
  9. Strong attention to detail.
  10. Resourceful problem-solving ability, flexible and adaptable, able to manage rapidly changing situations.
  11. Excellent ability to track projects and follow up on meetings and tasks.
  12. Proactive, able to take initiative and work independently.
  13. Ability to simultaneously manage multiple priorities and deadlines in a fast paced, team environment.
  14. Able to manage meeting scheduling in international time zones.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letter and resume with salary requirements to

Exhibits Coordinator - Replacement

The Optical Society seeks an Exhibits Coordinator to assist in the management of the successful execution of all exhibits-related logistical aspects of OSA’s meetings portfolio.

Duties include assisting in all logistical activities relating to planning and executing a meeting and/or exhibit, including but not limited to managing collection and production of  signage requirements, initiating various data tracking processes, compiling Exhibitor Service Kits and Exhibit Buyers’ Guides, and serving as primary resource for exhibitors.  Also critical to the success of this person’s job is the active participation on conference/meeting cross divisional and departmental teams to assist in planning and executing high quality conferences and events. Secondary responsibilities include liaising with vendors on project-specific activities and assisting efforts to improve attendee and exhibitor experiences.

Position requires a Bachelor’s degree and CMP or CEM preferred.  Candidates must have 3-5 years meeting, exhibit and/or event planning experience; proficiency with MS Office applications; knowledge of Association Management Software (Access, ACT, ExpoCAD); knowledge of Registration and Membership Management Systems such as IMiS, Avectra, Cvent; and ability to quickly master new applications.  Position requires a strong professional image and solid organizational and interpersonal skills, the ability to successfully coordinate multiple long and short term projects simultaneously, excellent writing and proof-reading abilities, and exceptional attention to detail.  Candidates must be willing and able to travel occasionally for 2-10 day trips and work extended hours including evenings and weekends as needed.
Located in Dupont Circle, OSA offers a competitive salary and excellent benefits.  Please send cover letter, resume and salary requirements to