Jobs at OSA


OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

Chief Public Relations Officer
Director, Exhibit & Sponsorship Sales
Director, Financial Planning & Analysis
Executive Assistant/Program Assistant
Program Planner/Manager
 


 

Chief Public Relations Officer


The Optical Society (OSA) is seeking a skilled advocacy and media communications expert to support this global organization’s legislative strategic planning, message development and media strategy.
The successful candidate will lead a small team of qualified, motivated talent in designing and directing PR, branding, communications, message development, online advocacy, speech and presentation development for executive visibility.
 
This position will support the P/R needs of the CEO and operational oversight of Government Relations, Media and Communications (internal/external).  The role will lead the development of assigned programs, as well as messaging platforms that increase awareness of the association and its products and services.  This role is also charged with developing holistic, multi-channel, multi-stakeholder communication programs and creating positive, proactive working relationships with key members of the media and other third party influencers globally and in key markets.  In addition, this position will support the CEO by translating goals into priorities and tasks, setting deadlines, monitoring Capitol Hill activities, and adjusting related work flows to match changing priorities.   
 
Job Qualifications:
 
 

  1. Expertise in communications, government relations and advocacy
  2. Active participation with issues management communications, including writing, serving as corporate spokesperson and collaborating with other societies & management
  3. Experience working with a volunteer-driven organization (corporate & individual membership)
  4. Extensive project management and supervisory experience
  5. Skilled in using social media as a key component of the communications plan
  6. Oversight and management of the organization’s external face to its community.
  7. Experience with a fast-paced office environment and regularly changing  priorities
  8. Strong track record of high integrity, solid judgment, confidentiality, and discretion
  9. Proven ability to analyze, prioritize, and execute complex tasks under deadline and to dedicate extra effort when necessary to complete assignments and achieve desired results
  10. Ten years’ professional work experience in progressively more responsible roles
  11. Ability to travel domestically and internationally
  12. Master’s degree
  13. Experience in the following: science and engineering industry/community; communication’s role in US national campaigns; experience with US federal agencies/ National labs

We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org


 

Director, Exhibit and Sponsorship Sales



The Optical Society (OSA) is recruiting for a Director, Exhibit and Sponsorship Sales in its Exhibits Department. The Director, Exhibit and Sponsorship Sales will be responsible for all exhibit, advertising and sponsorship sales for OPN, OFC, CLEO, FiO, and Congresses/Topical meetings. The Director, Exhibit & Sponsorship Sales builds strong relationships between OSA and companies in the optics and photonics industry and provides opportunities for key companies to maximize their visibility through appropriate OSA channels. This position will work closely with the marketing, meetings and exhibit teams to ensure successful exhibit and sponsorships sales that meet or exceed revenue goals and quality objectives. The Director, Exhibit & Sponsorship Sales will also work closely with Deputy Sr. Director, Exhibits to develop new strategies that will increase acquisition and retention rates for all exhibits in the OSA portfolio.
 
Primary Responsibilities Include:
 

  1. Develop and implement overall sales plan for sponsorship, advertising and exhibit sales.
  2. Actively prospect/cold call new business and build the sales database,
  3. Manages sales leads by tracking and following up on sales in a timely manner.
  4. Manages and maintains the integrity of the sales database.
  5. Working in conjunction with the Deputy Sr. Director, Exhibits to develop key account reports and tools to include coverage of key account contacts, sales tracking information for all initiatives, financial tracking and reporting for all initiatives and development of new sales tools as necessary to advance association programs.
  6. Identify new sponsorship and exhibit sales opportunities across all OSA conferences, exhibitions and advertising.
  7. Develop and maintain excellent sponsor and exhibitor relations.
  8. Work with Director, Operations to design exhibit floor plans that maximize revenue generating net square footage.
  9. Work with Manager, Exhibit and Sponsorship Sales to design and implement the onsite exhibit space selection process, to include the AON Process, creation of the rebook mailer, contract, and onsite duties.
  10. Develop and implement sponsor and exhibitor retention programs
  11. Identify key competitor conferences and exhibitions; determine which events will be attended by staff for lead prospecting and competitive intelligence gathering and utilize other events for prospecting sources.

 
 
The successful candidate will have the following qualifications:
 

  1. College degree preferred
  2. 10-12 years exhibit, advertising and/or sponsorship sales experience desired, association experience preferred
  3. International sales and/or exhibit experience preferred
  4. Previous Sales team management experience required
  5. Required proficiency in: Microsoft Word, Excel, Outlook and PowerPoint
  6. Proficiency with Contact management software, preferably ACT or SalesForce
  7. Experience with NetForum or other association management software system
  8. Prefer experience with ExpoCAD or other space-draw programs
  9. Strong interpersonal and customer communications skills
  10. Excellent business writing skills and experience
  11. Skilled in following up with customers, being forceful in a professional manner and persistent to be able to close sales to maximize customer decision-making.
  12. Ability to focus effectively on multiple tasks at all times
  13. Ability to meet deadlines
  14. Ability to travel required

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.





 

Director, Financial Planning & Analysis


The Optical Society (OSA) is recruiting for a Director, Financial Planning & Analysis. The Director, Financial Planning & Analysis, has three primary areas of responsibilities:

  1. Manage development of the annual operating budget and quarterly estimates, and contribute to the development of the multi-year plan and rolling forecasts.    
  2. Provide management decision support through ad hoc and special projects analyses as well as ongoing analysis of key performance indicators.
  3. Review and create monthly financial reporting packages, annotate budget vs. actual variances for the Executive Team, Senior Team, and the Senior Director, Finance.

  

PRIMARY RESPONSIBILITIES:

1. Annual Budget and Quarterly Estimates Process:

A. Partner with Senior Director, Finance, to manage the development of the OSA-wide annual budget and quarterly estimates, rolling forecasts, and support the Executive Team in creating a multi-year plan.

B. Recommend and implement process efficiencies in the financial planning function; maintain the tools used for planning and reporting.

 

2. Management Decision Support:

A. Understand trends in business line revenue, expenses and operations to identify potential issues and opportunities; optimize ROI and pricing models.

B. Analyze complex financial information to provide accurate, timely and thoughtful recommendations to management for decision-making purposes.

C. Review current and past trends of key performance metrics; introduce predictive analysis of revenue, direct costs, overhead expenses and capital expenditures.

 

3. Financial Reporting:

A. Review financial statements, capital expenditures, and other performance indicators and prepare monthly management reporting packages with variance analyses and annotations.

B. Assist in the preparation and review of materials for Board Finance and Audit committees and Investment subcommittee.

C. Create and maintain financial dashboards and other graphical presentation of data for management, verifying data integrity and the story behind the data.  

 

SECONDARY RESPONSIBILITIES:

  1. Assist the Senior Director, Finance, Executive Team, and other senior team members as needed.
  2. Develop professional and technical knowledge by attending educational seminars, reviewing professional publications and participating in professional societies.
  3. Support the Finance team’s goals and OSA’s vision and culture.
  4. Contribute to the development and maintenance of appropriate financial policies and procedures.

 

SKILLS AND QUALIFICATIONS:

 

  1. Bachelor’s degree in Finance or Accounting; MBA and CPA highly preferred. Knowledge of accounting is essential for this position.
  2. At least 8 years of progressively responsible management experience in financial/operational analysis in a medium to large size society or non-profit.
  3. Strong problem-solving and critical thinking skills with the ability to exercise sound judgment and recommend creative solutions based on accurate and thorough analyses.
  4. Experience with cost accounting: unit pricing, incremental cost, breakeven analysis, activity based costing, fixed and variable costs, overhead allocation, labor job costing, labor utilization, etc.
  5. Demonstrated ability to roll-up sleeves and work with team members in a hands-on management capacity.
  6. Established track record of building relationships and credibility with C-level staff, department heads, senior managers and other stakeholders.    
  7. Excellent business/financial systems and project management skills.
  8. Strong presentation skills, particularly with executive management and board members, with the ability to communicate, verbally and in writing, complex financial information at the right level, depending on the audience.
  9. Ability to understand and appreciate data and details without losing focus on the big picture.
  10. Comfortable with ambiguity and able to synthesize disparate data sources to complete analyses.
  11. High level of integrity and dependability with a sense of urgency for completing quality work on time.

 

OTHER SKILLS & ABILITIES:

  1. Advanced Excel skills and strong working knowledge of PowerPoint and Word.
  2. Recent experience with Microsoft Dynamics SL/Solomon.
  3. Experience with BI360 product suite (planning, reporting, data warehouse) and Tableau.

 

OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.


 

 Executive Assistant/Program Assistant


The Optical Society (OSA) is seeking a high energy, motivated, self-starter to provide support to the Chief Industry Relations Officer and select Corporate Programs and Projects.  The candidate must be a detail-oriented, multi-tasker who thrives in a fast paced work environment.  The position is perfect for someone eager to learn and advance in the association world. 
 
 
Under the direction of the Chief Industry Relations Officer, some responsibilities include:
 

  1. Maintains calendar and assists with organizing meetings
  2. Provides support in creating presentations
  3. Assists Industry Programs Department with the entering of data for budgets and other budget tracking
  4. Coordinates the contract review process

 
 
Under the direction of the Director, Corporate Relations, some responsibilities include:
 

  1. Administers the OSA and OIDA Corporate Member renewal process
  2. Processes new OSA and OIDA Corporate Members
  3. Maintains Corporate Member accounts on OSA’s online job board,WORKinOPTICS.com
  4. Maintains OSA Corporate Member lists in databases and documents
  5. Responds promptly and professionally to inquiries from current and prospective corporate members.  Provides information about OSA products and services.
  6. Submits Corporate Programs promotional materials for OSA booth shipments.

 
The successful candidate will have a 4-year degree; 3-5 years work experience in a professional environment, preferably an office setting. Excellent organizational and time management skills; ability to multi-task; knowledge of customer service practices; strong Excel software skills; Software:, and Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word); & ability to learn databases (ACT, NetForum, Boxwood).
 
Located in Dupont Circle, OSA offers a competitive salary and benefits. Please send your resume and cover letter with salary requirements by email to resumes@osa.org. Resumes without salary requirements will not be considered.




 

Program Planner/Manager



The Optical Society (OSA) is seeking an experienced Program Planner/Manager to manage, coordinate and execute all program development aspects of multiple conferences and meetings.  Position serves as initial and primary liaison to volunteer program planning committees; oversees production of conference program book and proceedings; balances volunteer requests and requirements with financial and performance metrics; works  collaboratively with other program managers to manage, delegate, and balance assignments for support staff. 
 
Requirements include bachelor’s college degree; excellent verbal, written and interpersonal  communications skills; five plus years’ experience in program development and volunteer management; ability to manage multiple prioties; strong organizational skills; Microsoft Office Applications (Word, Excel, PowerPoint); and occasional travel.  Experience with scientific meetings with open call for papers and peer-reviewed programs preferred. 
 
OSA offers a competitive salary and excellent benefits. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org