OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.
To apply for a position, please send resume and cover letter to firstname.lastname@example.org or fax them to +1 202.223.1096.
Current Employment Opportunities
Editorial Development Manager - Replacement
Education Programs Manager - Replacement
Program Manager - Replacement
Volunteer Engagement Manager - New
Editorial Development Manager - Replacement
The Optical Society (OSA) is a not-for-profit scholarly publisher and professional society serving the worldwide optics and photonics community. OSA is seeking an Editorial Development Manager to join its talented team in Washington, DC. The position will coordinate activities for OSA’s Journals, providing input and data for strategies to improve the Journals’ reputation in the community and standing in the marketplace. The position supports the Sr. Publisher and Executive Editor as they work with the Editors in Chief to attract and retain authors, to ensure the Journals’ topic scopes evolve to include emerging research areas, and to maintain or improve key journal metrics. Other responsibilities include preparing reports on OSA’s editorial trends for the Board of Editors and Publishing Senior Team along with monitoring editorial trends for competing journals
- Conduct regular status calls to discuss journal performance and editorial strategies with each Editor in Chief.
- Work with Sr. Publisher, Executive Editor and Editors in Chief to develop editorial plans and monitor progress made towards fulfilling the plans.
- Work with the Sr. Publisher, Executive Editor and Editors in Chief to identify new content features for the journals and develop implementation plans.
- Support author recruitment and oversee peer review for submissions to Advances in Optics and Photonics, OSA’s journal of reviews and tutorials.
- Track the performance statistics of editors and consult with appropriate staff or journal editors to resolve problems.
- Analyze trends in submissions, published papers, topic coverage, and usage and identify opportunities and/or weaknesses.
- In conjunction with Sr. Publisher and Executive Editor, support periodic ad hoc reviews—review of journal scope, editorial structure, policies, procedures, performance statistics, author and reader satisfaction.
- Monitor the activity of select competitors to track new journal launches, special issues, editorial boards, time to publication, Impact Factors, etc.
Skills and Abilities
- Excellent interpersonal skills required for collaborating effectively with internal and external contacts at all levels, especially with OSA’s publishing volunteers
- Outstanding writing and oral communication skills, including public speaking and presentation skills
- Ability to take the initiative and manage multiple priorities in a professional and cooperative manner while successfully responding to changing demands
- Strong conceptual and problem-solving abilities
- Proficiency using MS Office applications
- Willingness to work in excess of established work-week when needed
Education and Experience
- Bachelor’s degree and a minimum of three years of experience in scientific publishing required. Familiarity with research publication in physics-related journals is preferred.
- Experience in helping to successfully manage the expectations of editorial boards or other external clients desired.
- Basic knowledge of print and electronic publishing is required.
- Project management experience desired
The Optical Society is a prestigious scientific membership association located at Dupont Circle. OSA’s mission is to promote the generation, application and archiving of knowledge in optics and photonics and to disseminate this knowledge worldwide. OSA offers a generous benefits package and opportunities for professional growth. OSA is an Equal Opportunity Employer. Please send resume w/cover letter to email@example.com.
Education Programs Manager - Replacement
The Optical Society (OSA) is recruiting for an Education Programs Manager in its Membership Department. This position provides planning, development, implementation and assessment for all OSA Education programs, Diversity & Inclusion programs, and select Student Chapter/Local Section Grant activities.
Key areas of responsibility include: developing a strategy and implementing supporting programs that will bring awareness of, and interest in, optics and photonics to primary and secondary school-age students, parents and youth educators; creating resources and events that encourage and support a diverse and inclusive profession for OSA Members; managing current OSA education outreach resources and products; working with OSA Student Chapters and Local Sections in support of their educational outreach objectives; and representing the organization as a subject matter expert on education and diversity issues at conferences and meetings.
- Works with the Director, Membership and Education Programs to assess current education programs and develop a biannual plan to maintain, update or discontinue those programs. Actively works with OSA Members to gauge trends and topics that should be addressed in new product and program development.
- Develops a strategy on benchmarks, analytics and metrics to assess the overall effectiveness and reach of programs; applies those metrics to all education programs and routinely reports on measurements of success; and assesses competitive offerings to determine opportunities and threats.
- Develops and maintains all OSA education outreach materials such as the Optics Suitcase, Optics Discovery Kit, and LightBlox Kit, and posters and publications. Supports the development of new products and programs that introduces optics and photonics to educators, students and the public. Duties include leading a committee of volunteers to assess relevance and accuracy; serving as project manager on design, production and distribution of materials; and increasing reach through promotion tactics.
- Manages all aspects of the Optics4Kids.org website. Duties include serving as staff liaison to a committee of volunteers on content development; working with internal resources on design and quality review; increasing site traffic and lead generation through search engine optimization (SEO) and other promotion activities.
- Seeks opportunities for community outreach programs with OSA partners and in locations where OSA meetings are held. Develops appropriate outreach programs, and works with staff and volunteers on implementation and promotion.
- Manages a year-long cycle of planning, application processing, application review and notifications, and reporting for select Student Chapter/Local Section grants programs and Traveling Lecturer grants. This includes administrative support with payment processing and lecturer reimbursements.
- Leads OSA efforts on diversity and inclusion initiatives, such as the “Minorities & Women in OSA” (MWOSA) program. Pursues opportunities to produce programs that encourage and support gender and racial diversity in the field.
- Leads the management, planning, volunteer coordination, content development and execution of the annual Science Educators’ Day (EDAY) event.
- Serves as the OSA staff liaison/representative for diversity or education conferences including the biannual Education & Training in Optics & Photonics (ETOP) Conference and the annual Liaison Committees on Under-represented Minorities (LCURM) meeting.
- Supports the Director, Member and Education Programs with management of the annual Siegman International School on Lasers program.
EDUCATION AND EXPERIENCE:
- Four-year college degree required; study should be in education or a science-based discipline (Physics preferred)
- At least five years relevant service in a membership or scientific society—must have experience in education program development; should have experience with grants administration, diversity and inclusion programming and working with volunteers/committees
SKILLS AND ABILITIES:
- Excellent written and verbal communication and proofreading skills
- Strong project management and problem solving skills
- Strong organizational skills with keen attention to detail; ability to work independently and multi-task to meet multiple deadlines; and ability to organize and maintain a sophisticated tracking system
- Skill in building and establishing relationships with member volunteers, partner societies and external vendors, and ability to facilitate project activities with each audience
- Proficiency in Microsoft Office applications—with minimum intermediate capabilities in Excel, and database applications (NetForum and Foundant experience preferred)
- Ability to travel approximately 10 percent annually—domestic and international
OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to firstname.lastname@example.org.
Program Manager - Replacement
The Optical Society (OSA) is seeking an experienced Program Manager to manage, coordinate and execute all program development aspects of multiple conferences and meetings. Position serves as initial and primary liaison to volunteer program planning committees; oversees production of conference program book and proceedings; balances volunteer requests and requirements with financial and performance metrics; works collaboratively with other program managers to manage, delegate, and balance assignments for support staff.
Requirements include bachelor’s college degree; excellent verbal, written and interpersonal communications skills; five plus years’ experience in program development and volunteer management; ability to manage multiple priories; strong organizational skills; Microsoft Office Applications (Word, Excel, PowerPoint); and occasional travel. Experience with scientific meetings with open call for papers and peer-reviewed programs preferred.
OSA offers a competitive salary and excellent benefits. Please send your cover letter and resume with salary requirements to Human Resources at email@example.com.
Volunteer Engagement Manager - New
The Optical Society (OSA) is recruiting for a Volunteer Engagement Manager. The responsibilities of the Volunteer Engagement Manager includes coordinating OSA volunteer programs such as the OSA Elections, and providing administrative support related to OSA’s governance activities. The incumbent is responsible for i) researching, recruiting and building relationships with the volunteer community; and ii) management of governance and selected volunteer events/activities. In addition, they will perform a range of complex administrative duties as well as manage key volunteer programs for the Society. The position requires an individual who can succeed in a fast-paced environment and can maintain and strengthen the operational efficiencies of the department.
- Volunteer Relations-Ongoing research, recruiting and relationship-building with leading scientists and business professionals, e.g., identification/cultivation of thought-leaders in targeted fields, ensuring that volunteers continue to be engaged in OSA activities when their current terms expire, enhancing database profiles for members/prospects, periodic outreach to key volunteers/VIPs (correspondence, holiday cards, activity updates); and executive-level reporting on volunteer participation, demographics, survey feedback, etc.
- Communications – Support Volunteer Relations by drafting correspondences and anniversary recognition materials (certificates, congratulatory notes, letters, reports), and records management. Prepare draft invitation lists for various events/meetings. Assist with mailing of Holiday and Chinese New Year Cards. Draft notes for all Board/committee correspondences.
- Governance Support – Provide administrative support for OSA Board of Directors in the form of creating (and shipping) background materials (both paper and electronic) for board meetings, update Board and Executive Committee rosters, preparing on-site slides for Board and Executive meetings, assist with on-site logistics, create tent cards for meetings, update officer job descriptions, take minutes during board meetings, track action items, update motion log, scan and archive board books and minutes, update website with new board member bios. Draft pre-call agendas for the Executive Committee and the Board. Serve as point person for updates to governance information on Society’s website and within database (Volunteers/Committees/Councils). Support the Executive Office with key Governance meetings such as Winter Leadership, Strategy Week, CLEO, FiO, etc. Process and track expense reports for non-board travel. Manage new member orientation materials and meetings. Assist with updates/reminder messages/action item follow up both internally and externally. Track conflict of interest forms for Board members.
- Special Programs –Assist with management of programs to include the planning, budgeting, coordination and implementation of the International Year of Light and OSA Centennial celebration activities. The incumbent will support other programmatic areas as needed (i.e., programs require cross-departmental efforts especially in the areas of special events, marketing/communications and fundraising).
- Election – Staff liaison to the Tellers Committee. Coordinate all aspects of the OSA Election to include candidate materials, vendor liaison, promotion, logistics, monitoring of voting, and preparing materials for Tellers Committee and Board of Directors. Serve as staff liaison to assigned Committees including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants. The incumbent will attend all meetings and any special events that pertain to his/her Committees.
- Other: Provide limited coverage of Executive Office when CEO special assistant is out of the office. Maintain governance section on shared community drive.
- Four year college degree
- 5+ years working with volunteer management and committee governance
- Project management experience
- Outgoing, high energy approach to staff and volunteers
- Strong written and verbal communication and problem solving skills
- Proficiency in Microsoft office/Windows, database applications
- Multi-task oriented with excellent organizational skills
- Ability to establish and maintain record-keeping system and files
- Excellent interpersonal skills and demonstrated effectiveness working in a team environment
- Ability to travel 3-4 times per year.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to firstname.lastname@example.org.