OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

 

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

Director, Business Analytics
Director, Financial Planning & Analysis
Program Planner/Manager




 


 

Director, Business Analytics



The Optical Society (OSA) is recruiting for Director, Business Analytics in its Conventions and Meetings Department. This position  reports to the Senior Director of Conventions and Meeting Services in support of developing and maintaining the business analysis  reporting framework for the department including tools, metrics and dashboards; works cross-functionally with various business owners to determine and meet their reporting and analytics needs; develops effective and efficient business  processes for department logistics and program teams to utilize; and manages the registration function to ensure timely high-quality registration practices. This person must ensure that OSA has the necessary meetings and conference statistics and indicators for ongoing daily operations and strategic meeting planning. The Director of Business Analytics liaises with the department’s Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.

Business Analytics requires strong quantitative analysis skill. The Director must think critically to tackle complex challenges, thrive in a fast-paced environment and maintain efficient processes and business practices. This position requires a strong communicator who is eager to learn, endlessly curious, takes pride in hard work and is committed to continuous improvement and business efficiency.

Key Responsibilities Include:
 

  1. Business  Analytics 
  • Develops analyses that lead to actionable strategies to accelerate profitable growth and position meeting products to remain current to trends and relevant to customers
  • Gathers and mines data from multiple sources including marketing, sales, registration, logistics, program, customer service, finance as well as external resources to be used to drive decision making
  • Analyses customer/volunteer behavior and trends
  • Designs and builds reports and analyses
  • Maintains department data and metric dashboards using available Business Intelligence and Analytic tools such as Tableau
     
  1. Budget Development & Financial Reporting 
  • Provides high view of OSA Meeting Financials
    • Develops and maintains department budget & estimate monitoring/tracking processes
  • Tracks and Reports on Grant and Funding Financials
    • Coordinates with OSA Grant Manager(s), Meeting and Program Managers and Finance to Effectively Monitor  track grant applications and fund allocation status

 

  1. Process Efficiency 
  • Directs the execution of departmental performance projects for process improvement
  • Creates and maintains dashboards, communications and strategies to improve departmental effectiveness
  • Conducts needs analysis, as appropriate, to determine training and documentation strategies and projects
  • Evaluates and intervenes for effectiveness and ROI
  • Identify future “best-in-class” solutions supporting the Convention and Meetings portfolio, its services, staff and customers

  1. Registration Management
  • Oversees and continuously evaluates, measures and improves registration processes and procedures
  • Oversees registration manager in all financial and accounting processes
  • Ensures all online meeting registration sites are built to spec, tested and follow SOPs

Qualifications

  • Bachelor’s degree in related field, 7+ years of process improvement, budget management and business intelligence related experience, preferably in the meetings and association industry
  • Highly analytical data junkie who enjoys reporting and analysis
  • Technology savvy individual who seeks to automate and streamline through technology adoption
  • Familiar with standard business analytics and analytic tools such as Tableau
  • Consistent and punctual
  • Able to work flexible work schedule that may include nights and weekends
  • Positive, people-oriented, and energetic attitude
  • Analytical, creative, and innovative approach to solving problems
  • Strong written and verbal communication
  • Entrepreneurial spirit

 
 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.


Director, Financial Planning & Analysis



The Optical Society (OSA) is recruiting for a Director, Financial Planning & Analysis. The Director, Financial Planning & Analysis, has three primary areas of responsibilities:

  1. Manage development of the annual operating budget and quarterly estimates, and contribute to the development of the multi-year plan and rolling forecasts.    
  2. Provide management decision support through ad hoc and special projects analyses as well as ongoing analysis of key performance indicators.
  3. Review and create monthly financial reporting packages, annotate budget vs. actual variances for the Executive Team, Senior Team, and the Senior Director, Finance.

  

PRIMARY RESPONSIBILITIES:

1. Annual Budget and Quarterly Estimates Process:

A. Partner with Senior Director, Finance, to manage the development of the OSA-wide annual budget and quarterly estimates, rolling forecasts, and support the Executive Team in creating a multi-year plan.

B. Recommend and implement process efficiencies in the financial planning function; maintain the tools used for planning and reporting.

 

2. Management Decision Support:

A. Understand trends in business line revenue, expenses and operations to identify potential issues and opportunities; optimize ROI and pricing models.

B. Analyze complex financial information to provide accurate, timely and thoughtful recommendations to management for decision-making purposes.

C. Review current and past trends of key performance metrics; introduce predictive analysis of revenue, direct costs, overhead expenses and capital expenditures.

 

3. Financial Reporting:

A. Review financial statements, capital expenditures, and other performance indicators and prepare monthly management reporting packages with variance analyses and annotations.

B. Assist in the preparation and review of materials for Board Finance and Audit committees and Investment subcommittee.

C. Create and maintain financial dashboards and other graphical presentation of data for management, verifying data integrity and the story behind the data.  

 

SECONDARY RESPONSIBILITIES:

  1. Assist the Senior Director, Finance, Executive Team, and other senior team members as needed.
  2. Develop professional and technical knowledge by attending educational seminars, reviewing professional publications and participating in professional societies.
  3. Support the Finance team’s goals and OSA’s vision and culture.
  4. Contribute to the development and maintenance of appropriate financial policies and procedures.

 

SKILLS AND QUALIFICATIONS:

 

  1. Bachelor’s degree in Finance or Accounting; MBA and CPA highly preferred. Knowledge of accounting is essential for this position.
  2. At least 8 years of progressively responsible management experience in financial/operational analysis in a medium to large size society or non-profit.
  3. Strong problem-solving and critical thinking skills with the ability to exercise sound judgment and recommend creative solutions based on accurate and thorough analyses.
  4. Experience with cost accounting: unit pricing, incremental cost, breakeven analysis, activity based costing, fixed and variable costs, overhead allocation, labor job costing, labor utilization, etc.
  5. Demonstrated ability to roll-up sleeves and work with team members in a hands-on management capacity.
  6. Established track record of building relationships and credibility with C-level staff, department heads, senior managers and other stakeholders.    
  7. Excellent business/financial systems and project management skills.
  8. Strong presentation skills, particularly with executive management and board members, with the ability to communicate, verbally and in writing, complex financial information at the right level, depending on the audience.
  9. Ability to understand and appreciate data and details without losing focus on the big picture.
  10. Comfortable with ambiguity and able to synthesize disparate data sources to complete analyses.
  11. High level of integrity and dependability with a sense of urgency for completing quality work on time.

 

OTHER SKILLS & ABILITIES:

  1. Advanced Excel skills and strong working knowledge of PowerPoint and Word.
  2. Recent experience with Microsoft Dynamics SL/Solomon.
  3. Experience with BI360 product suite (planning, reporting, data warehouse) and Tableau.

 

OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.

 

 


 

Program Planner/Manager



The Optical Society (OSA) is seeking an experienced Program Planner/Manager to manage, coordinate and execute all program development aspects of multiple conferences and meetings.  Position serves as initial and primary liaison to volunteer program planning committees; oversees production of conference program book and proceedings; balances volunteer requests and requirements with financial and performance metrics; works  collaboratively with other program managers to manage, delegate, and balance assignments for support staff. 
 
Requirements include bachelor’s college degree; excellent verbal, written and interpersonal  communications skills; five plus years’ experience in program development and volunteer management; ability to manage multiple priories; strong organizational skills; Microsoft Office Applications (Word, Excel, PowerPoint); and occasional travel.  Experience with scientific meetings with open call for papers and peer-reviewed programs preferred. 
 
OSA offers a competitive salary and excellent benefits. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.