Resources: Committee Chairs

International Conference on Ultrafast Phenomena (UP)



International Conference on Ultrafast Phenomena (UP)

07 - 11 July 2014
Okinawa Convention Center, Ginowan City, Okinawa, Japan

Resources: Committee Chairs

The Technical Program Chairs are integral to the success of the meeting. As a volunteer you dedicate countless hours raising funds to support the event, securing invited speakers, reaching out to colleagues to encourage submissions, reviewing papers, and scheduling sessions.

On behalf of OSA, its Board, and its entire staff, we extend enormous gratitude to the Chairs of the International Conference on Ultrafast Phenomena (UP) Technical Program Committee.


Call for Papers Opens 15 November 2013
Abstract and Summary Submissions Due 13 February 2014, 12:00 EST (Convert Time)
Peer Review
Program Committee Decisions
Authors Notified of Committee Decisions 28 March 2014
Online Program Planner Available 1 April 2014
Eligible Students: Apply for a Student Travel Grant
Postdeadline Abstract and Summary Submissions Due 23 June 2014, 12:00 EDT (Convert Time)
Postdeadline Paper Notifications Sent
Hotel Reservation By 15 May 2014
Register for the Meeting By 31 May 2014
Postdeadline Authors Notified of Committee Decisions
Prepare to Present at the Meeting
Present at the Meeting 7 July - 11 July 2014

How to be Effective

  • Volunteer to Preside
  • Contribute to Welcome remarks for Opening Ceremonies
  • Volunteer to blog
  • Promote meeting
  • Involve committee members in the selection of invited speakers
  • Apply for grants and request corporate contributions at least 9 months before your meeting.
  • Contact your collocated meeting chairs to discuss joint sessions.
  • Use SharePoint to distribute documents to your committee members. 
  • Presiding over the Technical Program Committee
  • Support and adhere to meeting deadlines
  • Promote the meeting to solicit and encourage contributed papers
  • Selecting and confirming Committee Members
  • Selecting and confirming Invited Speakers
  • Selecting and confirming a  Local Organizing Committee to assist in extra activities at meeting such as laboratory tours, additional networking events, etc. , if necessary
  • Providing complete contact information of committee members and invited speakers to OSA
  • Preparing the technical scope and topics for meeting
  • Encourage committee members to complete their reviews by deadline.
  • Encourage committee to select and confirm Presiders for all technical sessions.
  • Soliciting funds from granting agencies and corporate contributions for meeting support and travel support for selected participants.  
  • Reviewing and determining acceptance for postdeadline papers
  • Attend the meeting and participate at on-site meeting and wrap-up committee meeting.

References

All documents listed below are located in the Reference Center, under Policy and Procedures on Sharepoint.

  • Chairs’ Manual
  • Fundraising Grant Information
  • Exhibit and Sponsorship Information
  • Peer Review Instructions
  • Scheduling Instructions

Chair

Steven Cundiff, University of Colorado at Boulder JILA, United States
Regina de Vivie-Riedle, Ludwig-Maximillians-Universität Munchen, Germany
Kaoru Yamanouchi, University of Tokyo, Japan

Program Chair

Louis DiMauro, Ohio State University, United States
Makoto Kuwata-Gonokami, University of Tokyo, Japan

Member

Martin Aeschlimann, Technische Universität Kaiserslautern, Germany
Richard Averitt, Boston University , United States
Jens Biegert, ICFO -The Institute of Photonic Sciences, Spain
Andrea Cavalleri, Max-Planck Structural Dynamics Center , Germany
Lin Chen, Northwestern University, United States
Thomas Feurer, Institute of Applied Physics, Switzerland
Mette Gaarde, Louisiana State University, United States
Nuh Gedik, Massachusetts Institute of Technology, United States
Tony Heinz, Columbia University, United States
Jan Helbing, Universitat Zurich, Switzerland
Kevin Kubarych, University of Michigan, United States
Alfred Leitenstorfer, University of Konstanz, Germany
Ruxin Li, Shanghai Inst of Optics and Fine Mech, China
Stefan Lochbrunner, Institut für Physik, Universität Rostock, Germany
Jonathan Marangos, Imperial College London, United Kingdom
Jennifer Ogilvie, University of Michigan, United States
David Reis, Stanford University, United States
Charles Schmuttenmaer, Yale University , United States
Gregory Scholes, University of Toronto, Canada
Olga Smirnova, Max Born Institute, Germany
Koichiro Tanaka, Kyoto University, Japan
Fabrice Vallee, University of Lyon, France
David Villeneuve, National Research Council Canada, Canada
Martin Zanni, University of Wisconsin-Madison, United States
Dongping Zhong, Ohio State University,

Go to the local organizer's website to view the International Advisory Committee and the Local Organizing Committee.