Resources: Committee Chairs

Freeform Optics

Freeform Optics

03 - 06 November 2013
JW Marriott Tucson Starr Pass, Tucson, Arizona, USA

Resources: Committee Chairs

The Technical Program Chairs are integral to the success of the meeting. As a volunteer you dedicate countless hours raising funds to support the event, securing invited speakers, reaching out to colleagues to encourage submissions, reviewing papers, and scheduling sessions.

On behalf of OSA, its Board, and its entire staff, we extend enormous gratitude to the Chairs of the Freeform Optics Technical Program Committee.

Call for Papers Opens 8 March 2013
Abstract and Summary Submissions Due 1 August 2013, 12:00 EDT (Convert Time)
Peer Review
Program Committee Decisions
Authors Notified of Committee Decisions 9 September 2013
Online Program Planner Available 13 September 2013
Eligible Students: Apply for a Student Travel Grant
Postdeadline Abstract and Summary Submissions Due 8 October 2013, 12:00 EDT (Convert Time)
Postdeadline Paper Notifications Sent
Hotel Reservation By 18 October 2013
Register for the Meeting By 7 October 2013
Postdeadline Authors Notified of Committee Decisions
Prepare to Present at the Meeting
Present at the Meeting 3 November - 6 November 2013

How to be Effective

  • Volunteer to Preside
  • Contribute to Welcome remarks for Opening Ceremonies
  • Volunteer to blog
  • Promote meeting
  • Involve committee members in the selection of invited speakers
  • Apply for grants and request corporate contributions at least 9 months before your meeting.
  • Contact your collocated meeting chairs to discuss joint sessions.
  • Use SharePoint to distribute documents to your committee members. 
  • Presiding over the Technical Program Committee
  • Support and adhere to meeting deadlines
  • Promote the meeting to solicit and encourage contributed papers
  • Selecting and confirming Committee Members
  • Selecting and confirming Invited Speakers
  • Selecting and confirming a  Local Organizing Committee to assist in extra activities at meeting such as laboratory tours, additional networking events, etc. , if necessary
  • Providing complete contact information of committee members and invited speakers to OSA
  • Preparing the technical scope and topics for meeting
  • Encourage committee members to complete their reviews by deadline.
  • Encourage committee to select and confirm Presiders for all technical sessions.
  • Soliciting funds from granting agencies and corporate contributions for meeting support and travel support for selected participants.  
  • Reviewing and determining acceptance for postdeadline papers
  • Attend the meeting and participate at on-site meeting and wrap-up committee meeting.


All documents listed below are located in the Reference Center, under Policy and Procedures on Sharepoint.

  • Chairs’ Manual
  • Fundraising Grant Information
  • Exhibit and Sponsorship Information
  • Peer Review Instructions
  • Scheduling Instructions


John Koshel, Photon Engineering LLC, United States
Kevin Rolland-Thompson, Synopsys, Inc, United States


James Burge, University of Arizona, United States
Angela Davies, Univ of North Carolina at Charlotte, United States
Chris Evans, Univ of North Carolina at Charlotte, United States
Gregory Forbes, QED Technologies Inc, Australia
Joseph Howard, NASA Goddard Space Flight Center, United States
David Jenkins, Synopsys, Inc, United States
Jannick Rolland, University of Rochester, United States
Mitchell Ruda, Ruda-Cardinal, Inc, United States
Jose Sasian, University of Arizona, United States
H. Philip Stahl, NASA Marshall Space Flight Center, United States
Wilhelm Ulrich, Carl Zeiss AG, Germany
Andrew Wood, Qioptiq Ltd, United Kingdom