The Optical Society - Digital Holography and 3-D Imaging (DH) - Topical Meeting

Digital Holography and 3-D Imaging (DH)

Meetings

Digital Holography and 3-D Imaging (DH)

21 - 25 April 2013

Essential Links

Hotel and Travel

Hotel Reservation Deadline: 22 March 2013 00:00 EST (04:00 GMT)

Coastal Hotel

The Fairmont Orchid
1 North Kaniku Drive
Kohala Coast, Hawaii
United States 96743

Relax and enjoy the surroundings of our Kohala Coast resort-The Fairmont Orchid.

The Fairmont Orchid, Hawaii, located on the Kohala Coast of the Island of Hawai'i offers a secluded beach, waterfall gardens and plenty of aloha spirit. Surrounding the hotel are five sacred mountains, the countless blue hues of the Pacific Ocean and some of the world's best golf courses

The Fairmont Orchid features a wide range of exceptional dining options, including a casual deli, wonderful breakfast restaurant with a daily buffet, oceanfront dining with the freshest island specialties, and an amazing sushi restaurant, the Kohala Coast resort puts the island's best dining right at your doorstep.

Nestled on 32 oceanfront acres on the Big Island of Hawaii, The Fairmont Orchid hotel is one of the most luxurious and spacious resorts in all of the islands.

Guest Services include:
Health Club & Spa
Business Services
High Speed Internet Access
Concierge

All reservations must be guaranteed with a check or major credit card. A deposit equal of two night’s room and tax (US Dollar) is required for each room before the reservation can be processed.

Deposits are fully refundable only if reservations are cancelled with Hotel at least (14 days) prior to scheduled arrival. In the event of a no show, attendee will be charged a one-night guarantee and room reservation will be cancelled.

Stay within the block!
Book your Hotel Reservation:

If you book with in the OSA room block, the following services are complimentary to make your stay more enjoyable:

Complimentary High Speed Internet Access in All Guest Rooms and Meeting Rooms
Daily complimentary bottled water in guest room

Check-in time is 3:00 p.m. Check-out time is 12:00 p.m

Parking
Parking is available at the hotel. Self-parking is $17 USD per night and valet parking is $22 USD per night. Off-property guests may have their parking pass validated for complimentary parking when a minimum purchase of $15 is made at any restaurant or store at the hotel. Costs are subject to change.

Room Rates

Room Rate:

Single/Double	US $199.00 (Rates will be honored 3 days pre and post conference dates)
State and Local Tax	13.416% (taxes are subject to change)

Book your Hotel Reservation:

Click for online reservations.
Calling within the US or Canada call 1.800.845.9905
For international calling numbers click here

When making a room reservation, request the OSA group rate and refer to: 2013 Optics Society (OSA) Digital Hologrpahy (DH) Topical Meeting

Hotel Reservation Deadline: 22 March 2013

Important information regarding Topical Meeting Visa Invitation Letters (please read):

Invitation letters take OSA Management 7-10 days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests.

Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter.

Individuals requiring letters of invitation to obtain travel visas must apply using the online form.

Digital Holography Letter of Invitation Request Form

The visa application process to enter the United States has become subjected to greater degrees of scrutiny than in the past. For this reason, the application process can take up to six months or more. You will need to apply for your visa as early as possible but no later than three months before you wish to enter the United States. One factor contributing to the increase in the processing time is a personal interview that is now required for most applicants as a standard part of visa processing. Once it is known that a visa is necessary for travel, the individual needs to contact the embassy or consulate to schedule an appointment for screening. OSA is not able to contact U.S. embassies in support of an individual attempting to gain entry into the host country to attend the conference.

For detailed information about applying for a visa refer to the U.S. Department of State website and the National Academies International Visitors Office website.

If you have any questions about the visa invitation letter application process, please contact:

Email: Invitation@osa.org
Fax: +1 202.416.6100
Mail: OSA Management – Invitation Letter
Optical Society of America
2010 Massachusetts Ave., NW

Attention Nationals and Citizens of Visa Waiver Program countries:
Electronic System for Travel Authorization (ESTA)

As of 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries will be required by law to obtain a travel authorization prior to initiating travel to the United States under the VWP. This authorization may be obtained through the Electronic System for Travel Authorization (ESTA), a free internet application administered by the Department of Homeland Security though a U.S. government Web site.

Register Online for entry to the United States

Visa Waiver Program Frequently Asked Questions

Letters of Invitation: (for meetings taking place in the US)
The application process for an international visa can take up to six months or more. You will need to apply for your visa as early as possible, but no later than three months before you wish to enter the US.

One factor that increases the processing time is the personal interview, now required for most applicants as a standard part of visa processing. As soon as you know that you will need a visa for travel, you should contact the embassy or consulate to schedule an appointment for screening.

All letters of invitation will be sent by airmail or by fax unless a Federal Express account number or credit card number with expiration date is provided on the original request. Please allow ample time for processing requests. OSA is not able to contact US or Canadian Embassies in support of an individual attempting to gain entry into the host country to attend an OSA meeting.

When requesting letters for more than one individual, please include all information stated above for each person.
Individuals requiring letters of invitation to obtain travel visas may contact OSA directly by one of the following methods:

Email
invitations@osa.org
Fax
+1 202.416.6100
Mail
The Optical Society, Meetings Dept.
2010 Massachusetts Ave., NW
Washington, DC 20036

Airline Discounts

The Optical Society has arranged discounted air travel with American Airlines. You may visit the American Airlines website at www.aa.com to search for available flights to Kona (KOA), Honolulu (HNL), and Kahului (OGG). Use the authorization code 4243BQ to receive your discount. You may also call the American Airlines Meeting Services Desk directly at +1.800.433.1790 for assistance with reservations and ticket purchases.

Discounted flights are also available from Delta Airlines to Kona (KOA). Visit www.delta.com, select Book a Trip, and click on Meeting Event Code near the bottom of the window that pops up. On the next window, enter the Meeting Event Code NMEEF to receive your discount

Car Rental Discount
Avis Rent-a-Car is pleased to offer low rates with unlimited mileage to participants attending DH. For reservations call +1.800.331.1600 and refer to Avis Worldwide Discount # D004076. Reservations may also be made on the Avis website or by phone (World Wide Telephone Numbers).

Area Airport
The two closest airports to The Fairmont Orchid are Kona International Airport (KOA) and Hilo International Airport (ITO).
Kona International Airport (KOA) is located approximately 23 miles (45 minutes) from the hotel. Hilo International Airport (ITO) is located on the east side of the island approximately 77 miles (2 hours) from the hotel.

By Ground

Air Taxi - From Kona International Airport- Call The Fairmont Orchid Concierge staff at (808) 887-7320 to book a reservation with Air Taxi (fees apply).

Resort Shuttle - Complimentary on-demand 24-hour shuttle service within Mauna Lani Resort. Contact the Hotel Bell Desk.Toll Free: 1 866 540 4474

Car Rental
All companies are available at the Kona-Keohole International Airport, 30 minutes south of the resort. Dollar Rent-a-Car maintains a desk at the resort with cars available.
Here are the most popular rental companies for pick up and drop off at the Airport:
Alamo:             1(800)327-9633
Avis:                1(800)321-3712
Budget:            1(800)527-0700
Dollar:             1(800)800-4000
Enterprise:       1(800)736-8222
Hertz:               1(800)654-3011
National:          1(800)227-7368

Limousine
Limousine service is offered and can be booked through our Concierge (808-887-7368)

Maps and Driving Directions – Click here

Welcome to Kohala, Hawaii

Text and Imagery Courtesy of GoKohala.com

Rich in Culture, History and Natural Beauty…The true, authentic Hawaii awaits you in Kohala. Located on the Island of Hawaii, also known as the Big Island, Kohala encompasses the historic districts of South and North Kohala. Come immerse yourself in our rich culture and heritage, rooted in centuries of history. Enjoy our picturesque towns of Hawi and Kapaau. These towns have all the quaint charm of old Hawaiian villages and are filled with the amenities of today. Kohala is home to unique galleries and boutiques, fabulous eateries offering local and regional cuisine and historical landmarks and buildings. If you like the thrill of adventure, Kohala offers more than a few activities! Come visit lush, green Kohala, breathe in the fresh, clean air, experience the essence of Aloha and you'll understand why Kohala, Hawaii is a destination like no other and a must-see in the Hawaiian Islands.

Statue of Hawaiian royalty Visiting Kohala allows you to sample a taste of Old Hawaii. One of the most historic regions in Hawaii, Kohala is the birthplace of King Kamehameha who united the Hawaiian Islands under one kingdom in 1795. A statue of Kamehameha the Great stands in Kapaau and is honored every year in June on his birthday with a lei draping ceremony. The King Kamehameha Day celebration includes a grand parade and festival complete with entertainment of music and hula, regional cuisine, arts and crafts from local artisans and historical and cultural exhibits. Kohala was also one of the largest producers of sugar cane with numerous mills throughout the North Kohala region. The last mill closed in the mid-1970s and much of the land today is used for private stewardship or the production of agricultural crops. Kohala boasts a unique multicultural heritage and history where Hawaiian, Pacific Islander, Asian, European, Latino, Anglo and other cultural influences are a part of everyday life.

Downtown Kohala Whether you want to shop for beautiful locally made jewelry, sample local organic fruit and veggies from the Kohala Farmers Market, try zip lining or scuba diving, cxperience a Kohala waterfalls adventure, explore unique artist owned galleries, enjoy Kohala’s events and festivals, get a facial or massage, sample local cuisines from Kohala’s restaurants and cafes, or hike into remote valleys with black sand beaches, Kohala has you covered.

You’ll feel the warmth and graciousness of our community when you're eating at one of our Pacific Rim restaurants, shopping at one of our many specialty shops and galleries, experiencing the rush of zip lining or enjoying our beautiful events and festivals and talented, award winning musicians. Past and present merge gracefully to present a timeless Kohala where life relaxes a bit and you can move at your own pace.

When visiting Kohala, you’ll find its spectacular weather - perfect for outdoor activities, including swimming, diving, snorkeling, hiking, biking, horseback riding, ATV tours, ziplining tours, kayak ditch tours, tennis and playing on some of Hawaii’s best golf courses along the Kohala Coast. No matter what your adventure, you are sure to have an incredible experience!

The beauty of Kohala will leave you in awe with charming historic plantation towns set amidst a backdrop of the dramatic Kohala Mountains and rugged Kohala coast and an endless, timeless blue sky that are cooled by the Kohala trade winds.

Kohala is truly a magical place with a warm, enduring spirit. From the kindness of its community residents to its breathtaking beauty, Kohala is a place that inspires, amazes and replenishes the soul. Come experience the spectacular culture, abundance of activities and breathtaking landscape that are uniquely Kohala!

Electricity: Standard 120v/60Hz voltage electricity is used in the United States. More information on international electricity.

Currency: The US Dollar (USD) is the currency of the United States. Credit cards are widely accepted; VISA and MASTERCARD are the most popular. Traveler’s checks are accepted at currency exchanges or banks, but are not as widely accepted. For the latest currency exchange click here

Come Experience Kohala, Hawaii…The Adventure Awaits!