Hotel and Travel

Biomedical Optics (BIOMED)




Hotel and Travel

Online Hotel Reservation Booking is closed.

With its refreshing new guestrooms, the Hilton Miami Downtown is an alluring South Florida address. Discover the finest in downtown Miami accommodations, where engaging colors, sharp lines, and modern design elements welcome leisure and business travelers. Within, you'll love their majestic skyline views and first-class service. Outside, the best of downtown is just minutes away - from South Beach nightlife, the city's best food, fun, and shopping. Book one of their newly renovated Miami Florida hotel rooms and discover this inviting new destination.


Single/Double Room US $169.00 per night plus applicable taxes
State and Local Taxes 13% (taxes are subject to change)

All reservations must be guaranteed with a major credit card. Hotel will charge one night’s room and tax at the time of reservation. This amount will be refundable up to 72 hours prior to scheduled arrival date. In the event of a no show, one night’s room and tax will be charged and the reservation will be canceled.

For the latest currency exchange click here.

1.    ONLINE
         Please note that our online system will only accept  reservations that are within the contracted dates. Any guests requesting to extend their stay outside of the block must call our reservation's team.

2.    Call Toll free: + 1 800.HILTONS (445. 8667) or +1 305.374.0000

The reservations desk is opened 24 hours 
Request: 2014 OSA Biomedical Optics or OSA

When you book within the block, the following services are complimentary to make your stay more enjoyable:
  • Complimentary wireless in-room internet
  • Daily bottle water in your guest room

Hotel Information

Hotel Restaurants*
Services and Amenities*
Local Attractions*
*Do not book housing from these links – you will not receive the group rate.

Parking: Daily parking for attendees is USD $12 per day. Overnight parking is USD $20 per night.

Check-in: 16:00  Check-out: 11:00

Visa Information

The visa application process to enter the United States has become subjected to greater degrees of scrutiny than in the past. For this reason, the application process can take up to six months or more. You will need to apply for your visa as early as possible but no later than three months before you wish to enter the United States.
 
Personal Interviews can be critical to successfully and efficiently obtaining a visa to enter the United States.  One factor contributing to the increase in the processing time is a personal interview that is now required for most applicants as a standard part of visa processing.  Group interviews are not recommended.  Applicants need to be prepared to clearly present their intent to return from the U.S. as well as explain in detail how they will be spending their time while in the United States.  It is not enough to just state “I will be attending a meeting”.  Embassies are looking for more details as well as documents and information that demonstrate and support these intents. 
 
Individuals are strongly encouraged to contact the embassy or consulate to schedule a personal interview as soon as it is known a visa is necessary for travel.  OSA is not able to contact U.S. embassies in support of an individual attempting to gain entry into the host country to attend the conference.

For detailed information about applying for a visa refer to the U.S. Department of State website and the National Academies International Visitors Office website.

Visa Waiver Program
There are 27 countries that participate in the Visa Waiver Program. If your country is on this list, and you are traveling to the United States for tourism or business for 90 days or less with a valid passport that meets U.S. requirements, and the listed conditions do not apply to you, you do NOT need a visa. Otherwise, you need to obtain a visa.

U.S. Customs and Border Protection Travel Guide
Visa Waiver Program Frequently Asked Questions

Electronic System for Travel Authorization (ESTA)
As of 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries will be required by law to obtain a travel authorization prior to initiating travel to the United States under the VWP. This authorization may be obtained through the Electronic System for Travel Authorization (ESTA), a free internet application administered by the Department of Homeland Security through a U.S. government Web site.


Letters of Invitation

Biomedical Optics Letter of Invitation Request Form

Important information regarding Topical Meeting Visa Invitation Letters (please read): Invitation letters take OSA Management 7-10 days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests. Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter. Individuals requiring letters of invitation to obtain travel visas must apply using the online form.

If you have any questions about the visa invitation letter application process, please contact:

Email:        invitations@osa.org
Fax:          +1 202.416.6100
Mail:         OSA Management – Invitation Letter
                 Optical Society of America
                 2010 Massachusetts Ave., NW
                 Washington, DC 20036

Miami AirportArea Airport
Airline Discount
SuperShuttle
Taxi
Bus and Rail
Rental Car
Driving Directions


Area Airport

Miami is served by Miami International Airport.(MIA) It is approximately 8 miles or 15 minutes east of Hilton Miami Downtown.
Real time flight information

Airline Discount

American Airlines
For your convenience, OSA management has arranged discounted air travel with the American Airlines. You may visit the American Airlines website at www.aa.com to search for available flights and use the authorization code 8244AF to receive your discount. You may also call the American Airlines Meeting Services Desk directly at 1 800.433.1790 for assistance with reservations and ticket purchases.

By Ground

SuperShuttle is the nation's leading shared-ride airport shuttle, providing door-to-door ground transportation and provides service to and from 28 major airports in 23 cities. Shared van service is available at Miami International Airport (MIA) to Hilton Miami Downtown for approximately US$15 one-way per person. Reservations may be made online at www.supershuttle.com or by phone at 1 800.BLUE VAN (258.3826) or +1 305.871.2000. SuperShuttle is available only on the arrival (ground) level of the airport, outside of the baggage claim areas.

Taxi
US$22 – Miami International Airport (MIA) to Hilton Miami Downtown
All prices are estimates, and taxis are metered fares.

Taxicabs are available only on the arrival (ground) level of the airport, outside of the baggage claim areas.

Bus and Rail 
Miami-Dade Transit provides service daily to thousands of regular, first-time, and occasional public transit customers. Click Here for more information on Metrobus, Metrorail, Metromover and other forms of public transportation.

Metro Mover Map

Rental Car
Avis Rent-a-Car is pleased to offer low rates with unlimited mileage to participants attending OSA Biomedical and 3-D Congress. For reservations call 1 800.331.1600 and refer to Avis Worldwide Discount #D004076. Reservations may also be made on the Avis website or by phone (World Wide Telephone Numbers).
Additional car rentals are available at Miami International Airport.


Driving Directions to Hilton Miami Downtown

From Miami International Airport: Follow Airport exit signs to State Road 112, towards Miami Beach. Continue 4 miles through the toll plaza and follow the signs to I-195 east (Miami Beach). Exit at Biscayne Boulevard (second exit, 1/2 mile). At the traffic light, turn left onto Biscayne Blvd. The hotel will be on your left at 16th street on Biscayne Blvd.

From Fort Lauderdale Airport: Follow signs to 595 west, then to I-95 south. Take I-95 south to exit #5 to I-395 east. Continue on I-395 for 1/2 mile and exit at Biscayne Boulevard. Turn left onto Biscayne Blvd. The hotel is 4 blocks ahead on the right at 16th street.

Driving Directions from Interstate 95: Exit onto I-395, taking I-395 east to Biscayne Boulevard. Follow Biscayne Boulevard north to 16th Street. Hotel is located at 16th Street and Biscayne Boulevard.

About Miami, Florida

Experience much more than just the Congress!

Miami is one of the Florida’s – and the world’s – most popular vacation spots. Miami offers something for everyone!  There is the trendy nightlife of South Beach, bejeweled by the eye candy of the Art Deco district. There’s the bustle of Calle Ocho and the highly caffeinated energy of Little Havana and the historic hideaways of Coral Gables.  Enjoy seemingly endless shopping at the shops of Coconut Grove.  Get hooked by the lures of deep-sea fishing, golf or tennis or find an art festival or outdoor food & wine extravaganza! The Miami area offers all of this – and so much more.

Order your Miami Planner now!

Please visit the Miami Convention & Visitors Bureau website for more information.

Weather:
Miami enjoys beautiful weather year round with an average daily temperature of 77°F (25°Celsius).

Miami SkylineApril/May Weather in Miami
Average High Temperature: 82.7 °F (28°Celsius)
Average Low Temperature: 68.0 °F (20°Celsius)
Average Rainfall: 3.14 inches

For the most current weather forecast, please visit here.

Electricity:
Standard 120v/60Hz voltage electricity is used in the United States. More information on international electricity.

Currency:
The US Dollar (USD) is the currency of the United States. Credit cards are widely accepted; VISA and MASTERCARD are the most popular. Traveler’s checks are accepted at currency exchanges or banks, but are not as widely accepted. For the latest currency exchange click here.


Coming Soon!