Author Resources

Submitting to an OSA meeting gives you the benefit of having your paper peer-reviewed by an expansive committee of experience in the field. If accepted, your paper will be officially published in Optics InfoBase, OSA's Digital Library, and indexed in Ei Compendex and Scopus.

Important Dates

Call for Papers Opens October 2017
Abstract and Summary Submissions Due 20 February 2018, 12:00 EST (Convert Time)
Peer Review
Program Committee Decisions
Authors Notified of Committee Decisions Early April 2018
Online Program Planner Available Early April 2018
Eligible Students: Apply for a Student Travel Grant
Postdeadline Abstract and Summary Submissions Due Invalid date time. (Convert Time)
Postdeadline Paper Notifications Sent
Hotel Reservation By 30 May 2018
Register for the Meeting By 4 June 2018
Postdeadline Authors Notified of Committee Decisions Mid June 2018
Prepare to Present at the Meeting
Present at the Meeting 2 July - 5 July 2018

Oral Presentations

  • Contributed presentations are 15 minutes
  • Invited presentations are 30 minutes
  • Tutorial presentations are 60 minutes
  • Plenary presentations are
  • Online Program Planner - The online program planner allows you to browse speakers and the agenda of sessions. Use the online program planner to build a custom itinerary and print your personal itinerary before coming to the meeting. You can also add your itinerary to your electronic calendar, download it to a personal mobile device or email it to a friend or colleague who might be interested in attending the meeting.

AV Provided for your Presentation

To ensure that the program runs smoothly, all speakers are requested to upload their presentations on the respective session room laptop at least one full coffee break prior to their session.

The meeting rooms will contain the following:

  • Laptop computer with Windows Microsoft OS 7 with Microsoft Office 2010 Professional
  • LCD projector
  • Podium microphone and/or wireless lavalieres
  • Projection pointer

Mac users should bring along a DisplayPort to VGA adapter or the cable that converts Firewire to VGA which comes with the purchase of the laptop.

Please note that Internet access will not be available during your presentation, and due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited.

Poster Presentations

  • Bulletin board is will be provided to display a summary of the paper.
  • Authors must remain in the vicinity of the bulletin board for the duration of the session
  • Poster presenters are not supplied with any audiovisual equipment.
  • Information concerning the poster set-up and tear-down times will be included in the notification email to the submitting author.