The Optical Society - Optics and Photonics Meetings and Exhibits

Adaptive Optics: Methods, Analysis and Applications (AO)

Meetings

Adaptive Optics: Methods, Analysis and Applications (AO)

23 - 27 June 2013

Essential Links

Hotel and Travel

Hotel Reservation Deadline: 21 June 2013 23:59 EST (03:59 GMT)

Renaissance Arlington Capital View

, Virginia, USA

This luxury hotel in Arlington, Virgina is nestled in the heart of Crystal City’s dining and business district and just 1 mile from Reagan National Airport. With luminous design and impressive architecture, this boutique hotel is completely unique and utterly original.

For Government Employees
OSA has worked with the Congress hotel to ensure that the government (GSA) hotel rate is available. If you are a government employee with a valid government ID, you can book a room at the GSA hotel room rate and receive the benefits of staying in the OSA room block. Further, we have created a meeting benefits summary to assist in explaining the value and benefits of attending the Imaging and Applied Optics Congress.

Room Rates

Single/Double Room	US $199.00 per night plus applicable taxes
Extra Person Charge	US $10.00 per person per night plus applicable taxes
State and Local Taxes	10%

All reservations will be honored 3 days pre and post meeting dates andmust be guaranteed with a major credit card. A deposit equal to one night’s room and tax is required for each room before the reservation can be processed. Deposits are fully refundable only if reservations are cancelled with Hotel 72 hours before arrival date. In the event of a no show, the hotel will keep the one night’s room deposit, and the room reservation will be cancelled. Modifying your reservation may result in a rate change.

Book your Hotel Reservation:

Hotel Reservations Still Available! BOOK TODAY!

Click here for online reservations (Group Code = iaoiaoa)

Calling within the US: +1 888.236.2427

International Toll-Free Reservations Numbers

When making your reservation mention: Imaging and Applied Optics Congress or The Optical Society

Benefits of Booking in the Congress Block

Daily bottle of water in guest room
Complimentary Internet Access in guest room
Complimentary daily delivery of local or USA Today newspaper

Visa Information

Attention Nationals and Citizens of Visa Waiver Program countries:
Electronic System for Travel Authorization (ESTA)
As of 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries will be required by law to obtain a travel authorization prior to initiating travel to the United States under the VWP. This authorization may be obtained through the Electronic System for Travel Authorization (ESTA), a free internet application administered by the Department of Homeland Security though a U.S. government Web site.

Visa Waiver Program Frequently Asked Questions

For detailed information about applying for a visa refer to the U.S. Department of State website and the National Academies International Visitors Office website.

Letters of Invitation

Important information regarding Topical Meeting Visa Invitation Letters (please read):
Meeting attendees do not need to wait until your paper is accepted to request a Visa Invitation Letter. The visa application process to enter the United States has become subjected to greater degrees of scrutiny than in the past. For this reason, the application process can take up to six months or more. You will need to apply for your visa as early as possible, but no later than three months before you wish to enter the United States. One factor contributing to the increase in the processing time is a personal interview that is now required for most applicants as a standard part of visa processing. Once it is known that a visa is necessary for travel, the individual needs to contact the embassy or consulate to schedule an appointment for screening. OSA is not able to contact U.S. embassies in support of an individual attempting to gain entry into the host country to attend the conference.

Invitation letters take OSA Management 7-10 days to process. Please fill out all the required information on the form completely to the best of your ability. If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request. Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, please respond to the email. Requested paper letters will be sent complimentary through airmail. This option may take a few weeks to arrive. If you wish to expedite the process, letter will be spent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date, please also include your billing address in the request email. OSA Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests.

Imaging and Applied Optics Congress Letter of Invitation Request Form

Individuals requiring letters of invitation to obtain travel visas must apply using the online form.
If you have any questions about the visa invitation letter application process, please contact:

Email: invitations@osa.org
Fax: +1 202.416.6100
Mail: OSA Management – Invitation Letter
Optical Society of America
2010 Massachusetts Ave., NW
Washington, DC 20036

Air Transportation
Local Transportation
Hotel Parking and Driving Directions

Air Transportation

Reagan National Airport (DCA), located 2 miles Northeast of the Hotel.
Dulles International Airport (IAD), located approximately 30 miles Northwest of the Hotel.

Airline Discounts

The Optical Society has arranged discounted air travel with American Airlines. You may visit the American Airlines website at www.aa.com to search for available flights to Reagan National Airport (DCA) and use the authorization code 8163BU to receive your discount. You may also call the American Airlines Meeting Services Desk directly at +1.800.433.1790 for assistance with reservations and ticket purchases.

Discounted flights are also available from Delta Airlines to Reagan National Airport (DCA). Visit www.delta.com, select Book a Trip, and click on Meeting Event Code near the bottom of the window that pops up. On the next window, enter the Meeting Event Code NMEEF to receive your discount

Shuttles from Airport to Hotel

Reagan National Airport (DCA):

Complimentary hotel shuttle to and from Hotel and Reagan National Airport (DCA) every (20) thirty minutes between 5:00 -23:00. Pick up and drop off at Terminal A (hotel shuttle area) or Gates 5 and 9 on Level 1 of Terminal B & C.

Complimentary hotel shuttle to and from Hotel and Crystal City Metro Station every 20 minutes between 7:00 -23:00. Subway service is not available from Dulles International Airport (IAD).

Dulles International Airport (IAD):

The Hotel does not provide shuttle service to Dulles International Airport (IAD). Washington Flyer Coach buses are available from Dulles International Airport to West Falls Church Metro Station and cost USD $10.00 one way and USD $18.00 round trip.
Subway service is not available from Dulles International Airport (IAD).

Hotel Shuttle

Booked in the Official Imaging and Applied Optics Congress Hotel Block?
Take Advantage of the Hotel Shuttle!
Click here for more information.

Local Transportation

Metrorail
Hotel is easily accessible by Metrorail from Reagan National Airport (DCA). For METRO map and pricing click here, Washington Metropolitan Area Transit Authority - METRO

Shuttle Discount
SuperShuttle is the nation's leading shared-ride airport shuttle, providing door-to-door ground transportation and provides service to and from 28 major airports in 23 cities, including Reagan National Airport (DCA) and Dulles International Airport (IAD). SuperShuttle is pleased to offer a 10% roundtrip discount to participants attending the Imaging and Applied Optics Congress. Please refer to the Discount #CQAFL. Discounted reservations may be made on the Super Shuttle website or by phone, +1.800.258.3826.

Taxi
Taxis can be found at both Reagan National Airport (DCA) and Dulles International Airport (IAD). A taxi from Reagan National Airport (DCA) to the Hotel will cost approximately USD $10.00 and a taxi from Dulles International Airport to the Hotel will cost approximately USD $50.00.

Car Rental
Several car rental options are available at Reagan National Airport (DCA) and Dulles International Airport (IAD).

Car Rental Discount
Avis Rent-a-Car is pleased to offer low rates with unlimited mileage to participants attending Imaging and Applied Optics; their vehicles are available for rental from both Reagan National Airport (DCA) and Dulles International Airport (IAD). For reservations call +1 800.331.1600 and refer to Avis Worldwide Discount # D004076. Reservations may also be made on the Avis website or by phone (World Wide Telephone Numbers).

Hotel Parking and Driving Directions

Hotel Parking:
Onsite hotel parking is USD $24.00 per day.
Valet hotel parking is USD $29.00 per day.
Offsite parking is USD $16.00 per day.

From Ronald Reagan Washington National Airport (DCA)
Exit the airport following signs for Alexandria and merge onto US Route 1 South. Turn left at the first traffic light onto 27th Street. Continue through Crystal Drive. The hotel will be on the right.

From Washington Dulles International Airport (IAD)
Take airport Toll Road heading East to Route 66 East to Exit 75 (110 South). Follow to Route 1 South then turn left onto 27th St. Hotel is on the right.

Iwo Jima Monument Welcome to Arlington, VA

Located midway between New York and Florida, Northern Virginia is the gateway to the south and sometimes classified as the Mid-Atlantic region.

The Commonwealth is bordered by Washington, DC, the nation's capital city, and Maryland to the North; the Atlantic ocean to the east; North Carolina and Tennessee to the south; and West Virginia and Kentucky to the west.

Although, Arlington is steeped in history with its federal buildings and stately monuments, Arlington offers visitors an exciting, urban and hip environment with its first-class shopping, diverse dining, eclectic local arts and entertainment scene.

Washington, District of Columbia (D.C.)

The monuments of Washington, DC by moonlight During your stay, visit one of the nation’s most historic cities in the county, Washington, D.C., or The District. Located across the Potomac River, D.C. is only four miles from Arlington, VA, and is the 25th most populous place in the United States. The Washington Metropolitan Area includes Maryland, Virginia, and the District, and has a population of 5.7 million, making it the seventh-largest metropolitan area in the country. The city hosts 176 foreign embassies as well as the headquarters of many international organizations, trade unions, non-profit organizations, lobbying groups, and professional associations.
The centers of all three branches of the federal government of the United States are in the District, including the Congress, President, and Supreme Court. Washington is home to many national monuments and museums, which are primarily situated on or around the National Mall, including:

Visit the District of Columbia’s National Park Service page for information about National Monuments.

Panda bears

The National Zoo, home of Mei Xiang and Tian Tian

Old Town Alexandria is also located just four miles away in Virginia and is accessible by Metro. Right on the banks of the Potomac River, Old Town is full of interesting shops, restaurants, and other attractions.

Helpful Resources:

Electricity: 110-120 voltage electricity is standard in the United States. Voltage converters and plug adaptors are highly recommended if you are visiting from another country. More information on international electricity.

Currency: The US Dollar (USD) is the currency of the United States. Credit cards are widely accepted; VISA and MASTERCARD are the most popular. Traveler’s checks are accepted at currency exchanges or banks, but are not as widely accepted. Click here for the latest currency exchange.