The Optical Society - Optics and Photonics Meetings and Exhibits

Adaptive Optics: Methods, Analysis and Applications (AO)

Meetings

Adaptive Optics: Methods, Analysis and Applications (AO)

23 - 27 June 2013

Resources: Committee Chairs

The Technical Program Chairs are integral to the success of the meeting. As a volunteer you dedicate countless hours raising funds to support the event, securing invited speakers, reaching out to colleagues to encourage submissions, reviewing papers, and scheduling sessions.

On behalf of OSA, its Board, and its entire staff, we extend enormous gratitude to the Chairs of the Adaptive Optics: Methods, Analysis and Applications (AO) Technical Program Committee.

Essential Links

Call for Papers Opens	18 October 2012
Abstract and Summary Submissions Due	6 March 2013, 12:00 EST (Convert Time)
Peer Review
Program Committee Decisions
Authors Notified of Committee Decisions	12 April 2013
Online Program Planner Available	15 April 2013
Eligible Students: Apply for a Student Travel Grant
Postdeadline Abstract and Summary Submissions Due	29 May 2013, 12:00 EDT (Convert Time)
Postdeadline Paper Notifications Sent
Hotel Reservation	By 23 May 2013
Register for the Meeting	By 28 May 2013
Postdeadline Authors Notified of Committee Decisions	7 June 2013
Prepare to Present at the Meeting
Present at the Meeting	23 June - 27 June 2013

How to be Effective

Volunteer to Preside
Contribute to Welcome remarks for Opening Ceremonies
Volunteer to blog
Promote meeting
Involve committee members in the selection of invited speakers
Apply for grants and request corporate contributions at least 9 months before your meeting.
Contact your collocated meeting chairs to discuss joint sessions.
Use SharePoint to distribute documents to your committee members.

Presiding over the Technical Program Committee
Support and adhere to meeting deadlines
Promote the meeting to solicit and encourage contributed papers
Selecting and confirming Committee Members
Selecting and confirming Invited Speakers
Selecting and confirming a Local Organizing Committee to assist in extra activities at meeting such as laboratory tours, additional networking events, etc. , if necessary
Providing complete contact information of committee members and invited speakers to OSA
Preparing the technical scope and topics for meeting
Encourage committee members to complete their reviews by deadline.
Encourage committee to select and confirm Presiders for all technical sessions.
Soliciting funds from granting agencies and corporate contributions for meeting support and travel support for selected participants.
Reviewing and determining acceptance for postdeadline papers
Attend the meeting and participate at on-site meeting and wrap-up committee meeting.

References

All documents listed below are located in the Reference Center, under Policy and Procedures on Sharepoint.

Chairs’ Manual
Fundraising Grant Information
Exhibit and Sponsorship Information
Peer Review Instructions
Scheduling Instructions

Chair

Julian Christou, Large Binocular Telescope Observatory, United States
Donald Miller, Indiana University, United States

Member

Martin Booth, University of Oxford, United Kingdom
Christopher Dainty, National University of Ireland Galway, Ireland
Alfredo Dubra, Medical College of Wisconsin, United States
Enrique-Josua Fernandez, Universidad de Murcia , Spain
Szymon Gladysz, Fraunhofer Institute IOSB, Germany
Robert Johnson, Starfire Optical Range, United States
Caroline Kulcsar, Institut d'Optique Graduate School, France
Gordon Love, University of Durham, United Kingdom
Lisa Poyneer, Lawrence Livermore National Laboratory, United States
Thomas Rimmele, National Solar Observatory, United States
Robert Zawadzki, University of California Davis, United States