Submitting an Award Nomination or Reference


Submitting an Award Nomination or Reference

The deadline for most OSA award nominations and supporting material is 1 October (for awards to be presented the following year). As of August 2015, OSA is using a new system for nominators, references and committee members.  All nominations and references should be submitted using the new system.  Nominators and references for previously submitted nominations which are still eligible for consideration may update material using the new system.

Please review the descriptions of each award prior to submitting a nomination. Note that not all awards are presented every year.

Nominations received after the deadline or those that are incomplete will be held for consideration the following year. The next two consecutive committees automatically consider any nominee not selected for the award. Award recipients are announced in March of the year following the nomination deadline.

Nominators

You will need the following information to submit an award nomination:
  1. Full contact information for nominee (including email address)
  2. A concise (30-word or less) suggested citation
  3. One-page narrative in PDF-format
  4. Nominee's vita or resume in PDF-format
  5. Optional supporting documents in PDF-format such as patent and/or publication list
  6. Names and contact information (including email address) for 4 (four) references, who you have already contacted and asked to provide a reference
Submitting a Nomination
  1. Log in to the Award Submission system
  2. Be sure you are on the "Nominators" tab
  3. Click the "Submit a New Nomination" button and select the appropriate award from the list
  4. Identify the intended nominee(s)
  5. Type the citation and upload the supporting documents as separate PDF files
  6. Enter details on the references
  7. Review and submit the nomination prior to the deadline (1 October for most awards)
After submitting the nomination you will receive a confirmation email and the references will receive one email prompting them to submit a reference.

References

You will need the following information to submit a reference:

  1. A letter or statement of support in PDF-format

Submitting a Reference

  1. Log in to the Award Submission system
  2. Be sure you are on the "References" tab
  3. Select the nominee from those listed under "Requested References"
  4. Upload the letter or statement of support in PDF-format
  5. Review and submit the reference prior to the deadline (1 October for most awards)