Submitting an Award Nomination or Reference

Submitting an Award Nomination or Reference

The deadline for most OSA award nominations and supporting material is 1 October (for awards to be presented the following year).

In 2015 BEAM, OSA's Awards and Honors system, was launched. All nominations and references, as well as updates to nominations still eligible for consideration,
must be submitted using BEAM.
 

Please review the descriptions of each award prior to submitting a nomination. Note that not all awards are presented every year.

Nominations received after the deadline or those that are incomplete will be held for consideration the following year. The next two consecutive committees automatically consider any nominee not selected for the award. Award recipients are announced in March of the year following the nomination deadline.

Nominators

You will need the following information to submit an award nomination:
  1. Full contact information for nominee (including email address)
  2. A concise (30-word or less) suggested citation
  3. One-page narrative in PDF-format, describing significant aspects of the nominee's career
  4. Nominee's vita or resume in PDF-format, listing educational background, positions held, publications, patents, awards, honors, activities and OSA service
  5. Optional supporting documents in PDF-format such as a full patent and/or publication list
  6. Names and contact information (including email address) for 4 (four) references, who you have already contacted and asked to provide a reference
Submitting a Nomination
  1. Log in to BEAM, OSA's Awards and Honors system
  2. Be sure you are on the "Nominators" tab
  3. Click the "Submit a New Nomination" button and select the appropriate award from the list
  4. Identify the intended nominee(s)
  5. Type the citation and upload the supporting documents as separate PDF files
  6. Enter details on the references
  7. Review and submit the nomination prior to the deadline (1 October for most awards)
After submitting the nomination you will receive a confirmation email and the references will receive one email prompting them to submit a reference.

References

You will need the following information to submit a reference:

  1. A letter or statement of support in PDF-format

Submitting a Reference

  1. Log in to BEAM, OSA's Awards and Honors system
  2. Be sure you are on the "References" tab
  3. Select the nominee from those listed under "Requested References"
  4. Upload the letter or statement of support in PDF-format
  5. Review and submit the reference prior to the deadline (1 October for most awards)