Privacy Policy


OSA Privacy Policy

Information Collection
OSA and the OSA Foundation (collectively "OSA") are the sole owners of the information collected on www.osa.org and affiliated sites. OSA collects information at several different points on the Web site.

Periodically, a user may be required to complete a form to register for OSA events or to contribute to the OSA Foundation. The form requires a user to provide his/her contact information. This information is used to contact the user about the event for which the user has registered or related events, services and products. The attendee lists for OSA Topical Meetings are made available to attendees for networking purposes.

Additionally, authors and reviewers may provide personal information in the process of submitting a manuscript or review, or when establishing reviewer expertise profiles. OSA does not distribute personally identifiable information except as is consistent with the scholarly publishing peer-review process (e.g., for the purpose of introducing your submission to an editorial review board).

While placing an order or making a contribution, a user is asked to provide contact information and financial information. This information is used for billing and receipting purposes and to fill a customer's order. If there is a problem processing an order or contribution, the information may be used to contact the user.

Information is collected through cookies, log files, link tracking, and/or third party service providers. Some of the collected information is tied to the user's personally identifiable information to provide offers and improve the content of the site for the user.

Cookies
OSA may use cookies to record session information such as items that visitors add to their shopping cart.

Database Confidentiality
OSA does not sell or share email addresses with other organizations without the express permission of the user. OSA does not sell contact information from its database to non-corporate members.

Contact information for OSA members is automatically included in the directory of members, which is available to all members, unless an OSA member has opted out.

Log Files
Web site log files are used to store information such as: internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. This information is used to analyze trends, administer the site, track user's movements within the site and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information. The log files are used by utility tracking software to analyze user movement.

Database download logs track which articles have been downloaded by which IP address (for institutional subscriptions) or individual (for individual subscriptions). If downloads exceed a standard level, the individual or institution will receive a warning and service may be disconnected. This action is taken to ensure that the systems remain available to all subscribers. Individuals have access to a report that details the articles they have downloaded. Institutions have access to a report that details the articles downloaded by IP addresses at their institution.

Email tracking
Link tracking is used within HTML-based emails to track which links have been clicked by the recipients. This tracking provides a means to measure the effectiveness of marketing campaigns.

Legal Disclaimer
Though every effort is made to preserve user privacy, it may be necessary to disclose personal information when required by law, such as in compliance with a court order or other legal or governmental process.

Notifications
OSA may use a user's information to provide the user with information on new products, services, or upcoming events. More and more OSA information is provided by email, so users may not receive notices on these subjects if they opt-out. Users who wish not to receive email from OSA, may use the “unsubscribe” link provided at the bottom of every email.

OSA may also use user's contact information to reach the user through phone, mail or fax. Users who wish to be removed from all contact by these methods may contact OSA’s Customer Service department by visiting OSA’s Help Center, submitting a Help Ticket, by calling us at +1 202.416.1907 (Worldwide) or 1.800.766.4672 (US/Canada only) or by e-mailing us at custserv@osa.org.

OSA members may not opt out of OSA business mailings such as the election mailing.

Links
This Web site may contain links to non-OSA web sites. OSA is not responsible for the privacy practices of other sites.  This privacy policy applies solely to information collected by OSA-hosted and maintained Web sites.  We encourage users to be aware of the privacy practices of any non-OSA web site before disclosing any personally identifiable information on that site.

Online Discussion Forums
Whenever users voluntarily disclose personal information online, that information can be collected and used by others. By posting personal information online that is publicly accessible, users may receive unsolicited messages from other parties in return.

Security
This Web site takes every precaution to protect user information. When users submit sensitive information via the Web site, their information is protected both online and off-line.

SSL encryption software is used on forms requesting financial information. Full credit card numbers are not stored in our databases.

User information is restricted within the OSA offices. Employees who need the information to perform a specific job are granted access to personally identifiable information. Servers that store personally identifiable information are in a locked facility.

Correcting/Updating/Deleting/Deactivating Personal Information
If a user's personally identifiable information changes, or if a user no longer desires the services provided, contact OSA’s Customer Service department by visiting OSA’s Help Center, submitting a Help Ticket, by calling us at +1 202.416.1907 (Worldwide) or 1.800.766.4672 (US/Canada only) or by e-mailing us at custserv@osa.org.

Modifications to the Policy
OSA may modify, add or remove portions of the Privacy Policy at any time. Customer information may be used for new, unanticipated uses not previously disclosed in the privacy notice. Information practice changes will be posted on this Web site.

Contact Information
If users have any questions or suggestions regarding this privacy policy, please contact OSA at:

OSA – The Optical Society of America
2010 Massachusetts Ave NW
Washington, DC 20036
202.223.8130 Ph
202.223.1096 Fax
email: info@osa.org