Jobs at OSA


OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to +1 202.223.1096.

Current Employment Opportunities

A/R Cash Receipts Specialist- New
Director, Data Reporting & Business Planning - New
Director, Financial Planning & Analysis- New
Director of Marketing - New
Education Programs Manager - Replacement
Volunteer & Cultivation Manager - New
Grants Manager - New
Marketing Specialist, Publishing - Replacement
Chief Scientist
Senior Director, The Optical Society Foundation - New


 


A/R Cash Receipts Specialist- New


The Optical Society (OSA) is recruiting for an A/R Cash Receipts Specialist. The candidate is responsible for accurate and timely cash receipts application  using the organization’s AMS/CRM system.  Individual responds to billing questions and payment inquires, regularly interacting with internal and external customers. This is a great opportunity for an enthusiastic candidate who interested in learning new processes and systems, enjoys a collaborative culture, and excels in a fast-paced environment
 
 
Job Responsibilities:
 

  1. Batch and process cash receipts for membership, journal subscriptions, meeting registrations, miscellaneous orders, exhibits, etc., in AMS/CRM systems. Pro-actively resolve problems and identify exceptions for escalation.  
     
  2. Follow established internal controls at all times and identify/recommend enhancements when necessary.  
     
  3. Reconcile AMS/CRM receipts to various registration systems. 
     
  4. Perform cross-team quality control and other tasks assigned. 
     
  5. Support manager on revenue recognition/deferred revenue analysis and AMS/CRM upgrades as requested. 
     
  6. Assist finance staff as needed. Cross-train with other accounting functions such as general ledger and accounts payable to provide support as needed.  
     
  7. Serve as the accounting representative at off-site meetings, travel up to three times a year.

  
REQUIRED EDUCATION AND EXPERIENCE:
 

  • Four year college degree from an accredited higher education institution.
  • Knowledge of basic accounting principles.
  • Experience performing accurate high volume data entry.
  • Experience with cash, accounts receivable and fulfillment processes in an automated environment.
  • Proficiency in spreadsheet software, preferably Excel, and general ledger and accounts receivable software.
  • Strong customer service orientation and excellent telephone etiquette required.

 
If you are interested, please send a cover letter and resume to human resources at resumes@osa.org.

 


Director, Data Reporting & Planning Analysis - New

The Optical Society (OSA) is recruiting for Director, Data Reporting and Business Planning.  The Director reports to the Deputy Executive Director/ Chief Meetings Officer in support of developing and maintaining the data analytics and reporting framework for the department including tools, metrics and dashboards; works cross-functionally with various business owners to determine and meet their reporting and analytics needs; develops effective and efficient business intelligence processes for department logistics and program teams to utilize.
 
This position ensures OSA has the necessary meetings and conference statistics, indicators and analytic reports for ongoing daily operations and strategic meeting planning. The Director liaises with the department's Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.
 
Position requires strong quantitative analysis skill. The Director must think critically to tackle complex challenges, thrive in a fast-paced environment and maintain efficient processes and business practices. This position requires a strong communicator who is eager to learn, endlessly curious, takes pride in hard work and is committed to continuous improvement and business efficiency.

Primary Responsibilities:
  1. Data  Analytics and Reporting
    1. Develops analyses that lead to actionable strategies to accelerate profitable growth and position meeting products to remain current to trends and relevant to customers
    2. Liaises with the department’s Business Development Director and Senior Team to provide in-depth analysis that leads to discovering new opportunities for the continued product growth and health of the OSA meetings portfolio.
    3. Gathers and mines data from multiple sources including marketing, sales, registration, logistics, program, customer service, finance as well as external resources to be used to drive decision making
    4. Analyses customer/volunteer behavior and trends
    5. Designs and builds reports and analyses
    6. Maintains department data and metric dashboards using available Business Intelligence and Analytic tools such as Tableau
    7. Designs and continually enhances the data reporting processes to ensure robust systems of evaluation and control; develops or enhances regular reporting mechanisms which will give OSA operating information relevant to performance against plans.
    8. Reviews, enhances, streamlines and analyzes demographic information collected from meeting registrants
    9. Interfaces with appropriate OSA business unit to ensure effective and accurate survey processes are implemented and evaluation analysis and action plans are developed and measured for success
  2. Financial Reporting
    1. Provides high view of OSA Meeting Financials
      1. Reviews department performance metrics and makes recommendations to senior management on budgets/estimates
      2. Provides support for senior budget analysis and assists with special studies that require data compilation
      3. Assists, as required, with interpreting financial information in oral and written presentations
      4. Researches and reports on key performance indicators through financial analysis and trend recognition
      5. Reconcile business plan with actual financial performance
  3. Process Efficiency
    1. Creates and maintains dashboards, communications and strategies to improve departmental effectiveness
    2. Reduces variation in processes/approaches for data collection to simplify and create efficiencies
    3. Fosters relationships across teams and departments to encourage communications, eliminate gaps in process and implementation of procedures
    4. Collaborates across department and often in a matrixed cross-functional environment, to gain adoption of methodical and collaborative approaches to:
      1. Defining  clear problem statements and data analysis needs
      2. Performing gap analysis between customer expectations and actual performance
      3. Standardizing reporting and analysis based on best practices
Qualifications:
  1. Highly analytical data junkie who enjoys reporting and analysis
  2. Technology savvy individual who seeks to automate and streamline through technology adoption
  3. Familiar with standard business intelligence and analytic tools
  4. Consistent and punctual
  5. Able to work flexible work schedule that may include nights and weekends
  6. Positive, people-oriented, and energetic attitude
  7. Analytical, creative, and innovative approach to solving problems
  8. Strong written and verbal communication
  9. Entrepreneurial spirit
  10. Bachelor's degree in related field, 7+ years of process improvement, budget management and business intelligence related experience, preferably in the meetings and association industry

We offer a competitive compensation package. Please send your cover letter and resume with salary requirements to Human Resources at resumes@osa.org.



Director, Financial Planning & Analysis - New


The Optical Society (OSA) is recruiting for a Director, Financial Planning & Analysis. The Director, Financial Planning & Analysis, has three primary areas of responsibilities:

  1. Manage development of the annual operating budget and quarterly estimates, and contribute to the development of the multi-year plan and rolling forecasts.    
  2. Provide management decision support through ad hoc and special projects analyses as well as ongoing analysis of key performance indicators.
  3. Review and create monthly financial reporting packages, annotate budget vs. actual variances for the Executive Team, Senior Team, and the Senior Director, Finance.
Primary Responsibilities:
  1. Annual Budget and Quarterly Estimates Process:
    1. Partner with Senior Director, Finance, to manage the development of the OSA-wide annual budget and quarterly estimates, rolling forecasts, and support the Executive Team in creating a multi-year plan.
    2. Recommend and implement process efficiencies in the financial planning function; maintain the tools used for planning and reporting.
  2. Management Decision Support:
    1. Understand trends in business line revenue, expenses and operations to identify potential issues and opportunities; optimize ROI and pricing models.
    2. Analyze complex financial information to provide accurate, timely and thoughtful recommendations to management for decision-making purposes.
    3. Review current and past trends of key performance metrics; introduce predictive analysis of revenue, direct costs, overhead expenses and capital expenditures.
  3. Financial Reporting:
    1. Review financial statements, capital expenditures, and other performance indicators and prepare monthly management reporting packages with variance analyses and annotations.
    2. Assist in the preparation and review of materials for Board Finance and Audit committees and Investment subcommittee.
    3. Create and maintain financial dashboards and other graphical presentation of data for management, verifying data integrity and the story behind the data.  
Secondary Responsibilities:
  1. Assist the Senior Director, Finance, Executive Team, and other senior team members as needed.
  2. Develop professional and technical knowledge by attending educational seminars, reviewing professional publications and participating in professional societies.
  3. Support the Finance team’s goals and OSA’s vision and culture.
  4. Contribute to the development and maintenance of appropriate financial policies and procedures.
Skills and Qualifications:
  1. Bachelor’s degree in Finance or Accounting; MBA and CPA highly preferred. Knowledge of accounting is essential for this position.
  2. At least 8 years of progressively responsible management experience in financial/operational analysis in a medium to large size society or non-profit.
  3. Strong problem-solving and critical thinking skills with the ability to exercise sound judgment and recommend creative solutions based on accurate and thorough analyses.
  4. Experience with cost accounting: unit pricing, incremental cost, breakeven analysis, activity based costing, fixed and variable costs, overhead allocation, labor job costing, labor utilization, etc.
  5. Demonstrated ability to roll-up sleeves and work with team members in a hands-on management capacity.
  6. Established track record of building relationships and credibility with C-level staff, department heads, senior managers and other stakeholders.    
  7. Excellent business/financial systems and project management skills.
  8. Strong presentation skills, particularly with executive management and board members, with the ability to communicate, verbally and in writing, complex financial information at the right level, depending on the audience.
  9. Ability to understand and appreciate data and details without losing focus on the big picture.
  10. Comfortable with ambiguity and able to synthesize disparate data sources to complete analyses.
  11. High level of integrity and dependability with a sense of urgency for completing quality work on time.
Other Skills and Abilities:
  1. Advanced Excel skills and strong working knowledge of PowerPoint and Word.
  2. Recent experience with Microsoft Dynamics SL/Solomon.
  3. Experience with BI360 product suite (planning, reporting, data warehouse) and Tableau.

OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.

 


 

Director of Marketing


The Optical Society (OSA) seeks a Director of Marketing.  This individual will play a pivotal role in supporting OSA’s programs and services,  the Director of Marketing will work collaboratively with key stakeholders, and  OSA’s senior management team to create, implement and monitor assigned marketing programs, which includes the determination of the: marketing strategy; target audience; appropriate communication channels; marketing materials; and the goals for the marketing campaigns and relevant metrics.
 
The Director of Marketing will develop processes and action items to determine and implement the strategy for all assigned marketing campaigns. In addition, the incumbent develops, coordinates, administers, and maintains OSA’s promotional, branding, and social media.  The incumbent will partner with stakeholders on video content, and provide marketing services to program staff, as well as the development of competitive analyses, new audience prospecting, global marketing, all web content and communications delivery systems to ensure the efficient and effective implementation of these activities in support of OSA’s strategies.  The incumbent excels in new media, creative, message development and branding to build attention-getting, brand-reinforcing creative, relevant messaging and state-of-the-art marketing content. This individual partners with internal and interdepartmental coordination with marketing efforts as well as assigned vendor management in the execution of marketing programs.

One of the primary responsibilities of this role is to build and execute marketing strategies which will increase sales for existing and new customers and position the business for continued growth by strategically enhancing its entry in current and new market segments. This is a hands-on position, the person in this role needs to balance strategic and tactical activities and have primary responsibility for their implementation. Additionally, this person will participate in the development of plans to support brand strategy, and tactics, as well as, facilitation and communication with various departments.  
 
The successful candidate must have exemplary presentation, writing, and editing skills. Strong verbal communications skills and understanding of how to properly interact with various external customers is essential. The candidate should have experience working in a global environment, strategic and analytical skills, strong understanding of market analysis, ability to use different influencing styles to achieve end goal, and ability to effectively and professionally communicate with, present to and liaise with multiple organization levels, cross-divisional and external support. Ability to handle a fast-paced environment while juggling multiple tasks simultaneously and independently is required.   MBA or advanced business degree required, along with 7 years of working experience.

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.



 


 

Education Programs Manager - Replacement


The Optical Society (OSA) is recruiting for an Education Programs Manager in its Membership Department. This position provides planning, development, implementation and assessment for all OSA Education programs, Diversity & Inclusion programs, and select Student Chapter/Local Section Grant activities. 
 
Key areas of responsibility include: planning and implementation of activity grant and traveling lecturer programs for Student Chapters and Local Sections; managing development, distribution and updates of education outreach materials such as the Optics Suitcase, youth education websites, posters, DVDs  and optics demonstration kits; supporting marketing and communications activities related to education outreach and student member/chapter grant services; leading the planning, content development and execution of the biannual newsletter and special events in support of the “Minorities & Women in OSA” (MWOSA) program; and supports the development and implementation of new OSA Education programs.
 
PRIMARY RESPONSIBILITIES:
 

  1. Manages a year-long cycle of planning, program development, application processing, application review and notifications, and reporting for select Student Chapter/Local Section grant programs; supports the marketing team with promotion of grants opportunities. Serves as the program manager for all aspects of Chapter/Section Activity Grants (including processing of grant payments, reporting and tracking); and Traveling Lecturer Grants (including volunteer lecturer coordination, media releases and lecturer reimbursement).

 
 

  1. Manages product and content development for the Optics Suitcase; serves as primary contact with external vendor on production and distribution. Supports the marketing team with promotion tactics. Routinely collects and reports on success metrics.

 
 

  1. Manages all aspects of the Optics4Kids.org website. Duties include content development, quality review, design oversight, traffic analysis, and preparation and distribution of the semiannual newsletter.

 
 

  1. Key staff responsible for the development and revision of education outreach materials. Duties include: i) working with marketing team to support promotion of posters, DVDs, books and other education materials; ii) oversight of production, quality review, promotion and distribution of the Optics Discovery Kit and Light BLOX kit; iii) staff liaison for volunteer ad hoc committees tasked with content development.

 
 

  1. Leads the planning, content development and execution of the semiannual newsletter and events in support of the “Minorities & Women in OSA” (MWOSA) program. Represents OSA at the American Institute of Physics (AIP) minority relations meetings.

 
 

  1. Leads the management, planning, volunteer coordination, content development and execution of the annual Science Educators’ Day (EDAY) event.

 
 

  1. Serves as the OSA staff liaison for the biennial Education & Training in Optics & Photonics (ETOP) Conference. Responsibilities include serving as the secretariat to the ETOP Program Committee.

 
 

  1. Responsible for management of the Siegman School Steering and Program Committees. Duties include planning and implementation of the annual Siegman International School on Lasers program, application and grant processing, and other tasks as needed. Supports the marketing team on promotion. Serves as a liaison between host institutes and the OSA Foundation (OSAF).

 
EDUCATION AND EXPERIENCE:
 

  • Four-year college degree required; BS or MS in Physics preferred
  • At least five years relevant membership service, grants and education program development experience

 
SKILLS AND ABILITIES:
 

  • Excellent written and verbal communication and proofreading skills
  • Strong project management and problem solving skills
  • Strong organizational skills with keen attention to detail; ability to work independently and multi-task to meet multiple deadlines; and ability to organize and maintain a sophisticated tracking system
  • Skill in building and establishing relationships with member volunteers, partner societies and external vendors, and ability to facilitate project activities with each audience
  • Strong member/customer service orientation, pleasant demeanor, positive attitude and professionalism
  • Proficiency in Microsoft Office applications—with minimum intermediate capabilities in Excel, and database applications (NetForum and Foundant experience preferred)
  • Familiarity with HTML preferred
  • Ability to travel approximately 10 percent annually—domestic and international

 
 
 
OSA offers a competitive salary and generous benefits. Send cover letter and resume with salary requirements to resumes@osa.org.


 


Volunteer & Cultivation Manager - New


The Optical Society (OSA) is recruiting for a Volunteer & Cultivation Manager. The responsibilities of the  Volunteer & Cultivation Manager includes coordinating OSA volunteer programs such as the OSA Elections, and providing administrative support related to OSA’s governance activities. The incumbent is responsible for i) researching, recruiting and building relationships with the volunteer community; and ii) management of governance and selected volunteer events/activities.  In addition, they will perform a range of complex administrative duties as well as manage key volunteer programs for the Society. The position requires an individual who can succeed in a fast-paced environment and can maintain and strengthen the operational efficiencies of the department.
 
PRIMARY RESPONSIBILITIES:
 

  1. Volunteer Relations-Ongoing research, recruiting and relationship-building with leading scientists and business professionals, e.g., identification/cultivation of thought-leaders in targeted fields, ensuring that volunteers continue to be engaged in OSA activities when their current terms expire, enhancing database profiles for members/prospects, periodic outreach to key volunteers/VIPs (correspondence, holiday cards, activity updates); and executive-level reporting on volunteer participation, demographics, survey feedback, etc.  
     
  2. Communications – Support Volunteer Relations by drafting correspondences and anniversary recognition materials (certificates, congratulatory notes, letters, reports), and records management. Prepare draft invitation lists for various events/meetings. Assist with mailing of Holiday and Chinese New Year Cards. Draft notes for all Board/committee correspondences.                                                                            
     
  3. Governance Support – Provide administrative support for OSA Board of Directors in the form of creating (and shipping) background materials (both paper and electronic) for board meetings, update Board and Executive Committee rosters, preparing on-site slides for Board and Executive meetings, assist with on-site logistics, create tent cards for meetings, update officer job descriptions, take minutes during board meetings, track action items, update motion log, scan and archive board books and minutes, update website with new board member bios. Draft pre-call agendas for the Executive Committee and the Board. Serve as point person for updates to governance information on Society’s website and within database (Volunteers/Committees/Councils). Support the Executive Office with key Governance meetings such as Winter Leadership, Strategy Week, CLEO, FiO, etc. Process and track expense reports for non-board travel. Manage new member orientation materials and meetings. Assist with updates/reminder messages/action item follow up both internally and externally. Track conflict of interest forms for Board members. 
     
  4. Special Programs –Assist with management of programs to include the planning, budgeting, coordination and implementation of the International Year of Light and OSA Centennial celebration activities. The incumbent will support other programmatic areas as needed (i.e., programs require cross-departmental efforts especially in the areas of special events, marketing/communications and fundraising). 
     
  5. Election – Staff liaison to the Tellers Committee. Coordinate all aspects of the OSA Election to include candidate materials, vendor liaison, promotion, logistics, monitoring of voting, and preparing materials for Tellers Committee and Board of Directors. Serve as staff liaison to assigned Committees including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants. The incumbent will attend all meetings and any special events that pertain to his/her Committees.  
     
  6. Other: Provide limited coverage of Executive Office when CEO special assistant is out of the office. Maintain governance section on shared community drive.

 
REQUIREMENTS:
 

  1. Four year college degree
  2. 5+ years working with volunteer management and committee governance
  3. Project management experience
  4. Outgoing, high energy approach to staff and volunteers
  5. Strong written and verbal communication and problem solving skills
  6. Proficiency in Microsoft office/Windows, database applications
  7. Multi-task oriented with excellent organizational skills
  8. Ability to establish and maintain record-keeping system and files
  9. Excellent interpersonal skills and demonstrated effectiveness working in a team environment
  10. Ability to travel 3-4 times per year.

 
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org

 


Grants Manager - New

The Optical Society (OSA) is seeking a full-time Grants Manager. The Grants Manager will be responsible for the entire grant lifecycle, including pre-award, post-award, and close-out activities.  More specifically, this position is responsible for researching, identifying and qualifying  appropriate sources of funding, creating and preparing persuasive and accurate proposals and submitting timely and accurate reports for all existing and new grant-funded projects. The successful candidate will work with the organizations Science Advisors, executive team and meetings department to build a robust program and obtain federal, international and private funding that supports OSA’s Education and Technical programs. This is a position at a cutting edge scientific organization.

Essential Duties and Responsibilities:

Success in this position depends on the ability to think strategically while managing multiple projects that require a high attention to detail. The successful candidate will be a self-starter; possess a high level of motivation and creativity; have the ability to work cooperatively and be effective at time management. In addition, he or she will be responsible for:

  1. Write and submit grant applications on behalf of OSA.
  2. Comply with grant administration policies and procedures in accordance with state, and federal regulation.
  3. Performs extensive grant administration functions such as billing in various online federal platforms, preparing budgets, monitoring submission status, and managing relationships with funding Contracting Officers.
  4. Coordinate cross-departmental activity related to developing proposals and final reports and serve as a resource to the institution regarding federal funding.
  5. Ensure that OSA complies with the terms of all of its grants, including accurate and timely preparation of grant reports, and interim and final reports.
  6. Support federal audits, and data collection with accurate documentation.
  7. Maintain internal reporting systems; writing reports; maintaining excellent historical records and prepare written and statistical reports for various audiences.
  8. Works with staff to ensure each project or program is meeting proposal conditions and expectations.
  9. Processes payment requests in a timely manner to ensure that there are no unnecessary delays.
  10. Research new grant opportunities including international and private foundations.
  11. Develop and foster relationships Contracting Officers of funders including government agencies, international funders, corporate donors and other institutional funders.
  12. Establish and maintain program to enhance OSA relationships and visibility within granting agencies.
  13. Work with supervisor (Director of Business Development, Meetings & Conventions) to develop grants income goals and track monthly performance.
  14. Refine, strengthen, and improve The Optical Society’s systems and processes for administering and reporting on federal and state grants.
  15. As possible and appropriate, serve as the primary liaison and coordinator for OSA’s federal, international and private grant partners.
Position Requirements:
  1. Minimum of a Bachelor’s degree
  2. Must have federal or state government grant experience.
  3.  2 – 4 years of grant administration experience  
  4. Knowledge of grant administration systems, processes and budgeting
  5. Ability to analyze and systematically compile technical and statistical information and to prepare reports and correspondences
  6. Demonstrable capacity to manage cross-functional projects
  7. Fluency with relevant OMB policies and expectations
  8. Exceptional inter-personal and organizational skills
  9.  Excellent attention to detail; ability to proofread effectively
  10. Self-initiator with the ability to work efficiently, intensely, and within an entrepreneurial environment
  11. Federal or Corporate Contract experience a plus
  12. DoD knowledge also beneficial though not necessary

If you are interested please send a cover letter and resume to human resources at resumes@osa.org.
 


Marketing Specialist, Publishing - Replacement

The Optical Society (OSA), a Washington, DC-based scientific society, is seeking a dynamic individual for its Marketing Specialist position. The Marketing Specialist reports directly to the Senior Marketing Manager and is responsible for helping to manage and implement marketing efforts and special projects for the OSA Publishing division.  The primary focus of the position will primarily be on supporting the marketing of OSA’s peer-reviewed subscription journals.  This position will also be charged with assisting in the implementation of marketing efforts associated with other OSA Publishing products and services, including its Open-Access journals.

Primary Responsibilities:
  1. Assisting the Deputy Senior Director and Senior Marketing Manager in developing comprehensive marketing plans and schedules on an annual basis to drive content usage of OSA’s subscription journals as well as to solicit submissions for OSA’s Open-Access journals.
  2. Executing print, email, online, exhibit and advertising promotional campaigns as outlined in the annually prepared marketing plans and as assigned. Activities will include the development and distribution of email broadcasts and related web site/landing pages, and the coordination of targeted list development for print or email promotions.
  3. Managing the coordination and scheduling of all OSA Publishing marketing materials needed for table tops or larger booth exhibitions.
  4. Producing, scheduling, and coordinating web and print OSA Publishing advertisements for internal or external websites and print publications.
  5. Liaising with other OSA marketers to provide departmental news and announcements for OSA’s various newsletters.
  6. Developing and executing successful social media efforts with defined metrics to promote OSA Publishing’s products.
  7. Creating the semi-annual analysis of OSA Publishing’s email marketing campaigns to be shared with editors and used as an internal tool to evaluate success of email marketing efforts. 
  8. Assisting with the production of a monthly dashboard that tracks the department’s marketing projects.
  9. Analyzing the competitor landscape as it relates to  services and products produced by others in STM Publishing to ensure that OSA is aware of and acting on events, trends, etc., that may affect OSA Publishing and its work.
  10. Working closely with the Senior Marketing Manager, Deputy Senior Director of Marketing, and other members of the OSA Publishing division to produce effective marketing campaigns.
Education and Experience:
  1. Bachelor’s degree required.
  2. 3-5 years of marketing experience with an STM journal publisher preferred.  
  3. Demonstrated knowledge of direct mail, e-marketing, and social media.
  4. Experience with volunteer management and/or scientific societies preferred.
Skills and Abilities:
  1. Dynamic individual with strong marketing, planning, and execution skills.
  2. Strong organizational skills and a keen attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.
  3. Ability to effectively manage vendors including designers, mail houses, and printers.
  4. Competency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). 
  5. Excellent oral and written communication skills are required.
  6. Ability to effectively work with all departments within OSA and successfully represent OSA to diverse groups.

 
Competitive salary and benefits. Send resume w/cover letter and salary requirements to resumes@osa.org.

 


 

Senior Director, The Optical Society Foundation (OSAF) - New

The Optical Society seeks a seasoned Senior Director to lead the development office.  S/he will be responsible for the direct fundraising and program operation of its $10M foundation. The OSAF was established by The Optical Society in 2002 as a charitable organization dedicated to carrying out philanthropic programs that further the study of science. The Optical Society’s programs include: advanced youth science education and provides these programs to underserved populations; offers career and professional development opportunities; and recognize technical and business excellence.

Candidates will demonstrate passionate alignment with The OSAF’s values, tenacious drive to convince strategic partners to join our cause, an engaging intelligence and curiosity, a nose for finding the win-win opportunities in partnerships, impeccable follow-through, and an ability to bring out the best in colleagues and board members as well. In addition, be responsible for building upon The OSAF’s financial resources, visibility, and impact.

The successful candidate will assume responsibility for all facets of The OSAF fundraising program, and will design, articulate, manage, and execute a comprehensive development plan that meets annual and long term income goals.  S/he will be a highly motivated manager and relationship builder with experience working in an academic or nonprofit foundation environment, have the ability to relate to a scientific volunteer/member population, 10-15+ years successful fundraising experience, and 8+ year experience in supervising staff.

Primary Responsibilities:
  • Provide strategic leadership to The Optical Society Foundation
  • Expand The Optical Society Foundation’s prospect pipeline and funding base by accessing new networks and leveraging The Optical Society’s  existing networks
  • Identify, cultivate, and secure six- and seven-figure, multi-year commitments from individual, family, philanthropic and corporate donors
  • Effectively communicate The Optical Society Foundation’s  mission, vision, strategy, and value proposition to ensure The Optical Society’s  prospective investors are informed, aligned, inspired, and engaged 
  • Develop meaningful and compelling engagement opportunities for The Optical Society Foundation’s  existing donor community, connecting them powerfully to our mission and impact 
  • Contribute to The Optical Society’s professional, high-performance environment.
Candidate Skills and Competencies:
  1. Sales drive – Skilled in fundraising event management, prospect management and prospect research required. Design, manage, and monitor all activities of a diverse fundraising operation
  2. Strategic Planning  - Develop strategies for individual prospects.  Personally visit and cultivate prospects, solicit prospects and donors for gifts and pledges as appropriate.
  3. Donor Relations - Design and manage a comprehensive donor-focused major giving program to cultivate and solicit major individual gifts, both current and future, from the major gift pool of prospects.
  4. Engaging intelligence – Energizes others with friendliness, and an active, curious mind.
  5. Proven experience—Proven development leadership track record, including the securing of six- and seven-figure, multi-year commitments from a variety of funding sources.
  6. Writing and verbal skills—Can make a vision come-to-life through writing and conversation.
  7. Creative listening—Able to understand the needs of partners, and to find the win-win deal for them and OSA.
  8. Adaptive – Thrives in a fast-paced, entrepreneurial environment.
  9. Team development – Knows how to build a world class development team; can use the strengths of the Development Team and the wider organizational team to advance our mission.
  10. Impeccable follow-through—Models the highest standard for detail and follow-through.

Additional requirements include: outgoing and high-energy approach to staff/volunteers, skill in developing sophisticated strategies for successful cultivation and solicitation of annual and major gifts, excellent verbal and written communication skills, ability to make persuasive oral presentations, excellent managerial and collaborative ability, ability to think strategically and be an active member of the management team, and strong skills as coach and department leader.

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to resumes@osa.org.

 


Chief Scientist

The Optical Society (OSA)  is seeking a Chief Scientist responsible for leading scientific aspects of OSA’s programs and services, international and national government policy advisor, and communicate with the optics community.  The Chief Scientist serves as a technical advisor describing, interpreting, and identifying technical areas for funding, workshops, meetings forums, and publications.  Candidate also serves as an internal resource, providing scientific leadership and technical expertise for all OSA products, programs and services.  The Chief Scientist provides expert advice to the CEO and other staff, and works closely with the CEO and other members of OSA senior leadership on developing OSA’s overarching strategic direction on new product and business development with a particular emphasis on rapidly growing international markets such as China and India.

  • Serves as a member of OSA’s Senior Management Team. Advises CEO (and other staff) on science policy and technical issues. Works collaboratively with other members of the Senior Management Team to develop and implement the organization’s strategic initiatives; Works closely with the CEO and other members of the Senior Management Team to identify and exploit new business opportunities in non-traditional product areas, among those practitioners to whom OSA has not traditionally reached out, and in rapidly growing international markets such as China and India.
  • Acts as a spokesperson for the Society and represent it with key stakeholders both domestically and abroad.  Supports the CEO on her international activities, and acts in her stead when necessary.
  • Lead with the development and successful implementation of a strategic plan to enhance the value proposition for OSA’s current and potential stakeholders, and expand OSA’s base in geographic regions and among individuals in segments of the optics field that are currently underrepresented.
  • Participate in the strategic direction to the optimal marketing of all OSA products, programs and services, and aggressively identify new, untapped opportunities for the society.
  • Provides strategic direction to domestic and international policies impacting OSA’s constituents and the broader scientific community.
  • Leads efforts to monitor the external environment; maintains broad awareness of the competitive environment, trends, positioning, threats and opportunities for enhancing OSA’s revenue producing activities.
  • Work closely with the CEO and other members of the Senior Management Team to develop the strategic framework for scientific content areas to ensure that initiatives across the organization are coordinated.
  • Synthesize complex concepts and issues concisely to create key messages and actionable steps for both internal and external audiences.  Provide scientific background information, and convey key messages to media at the direction of the CEO.
  • Closely follows the field of optics and photonics to ensure that OSA staff are aware of events, trends, etc. that affect the organization and its work.
  • Assists in the development and implementation of OSA science policy. Assist in advocacy efforts as needed.
  • Builds and maintains relationships with external organizations, peer organizations, and the optics and photonics community. 

 
Successful candidate will have a Ph.D. in Physics with specialization in the field of optics and photonics; 10-15 years’ progressive experience in management positions within a business environment, preferably in optics, ideally including extensive experience in new business development; demonstrated success in growing a business, innovative product development and international business development; demonstrated experience working effectively in academia, corporate and government environments;   Excellent oral and written communication skills; the ability to successfully represent OSA to diverse groups. Ability to see the “Big Picture” and strong strategic planning skills.  Strong focus on staff development and team-building; excellent skills as a coach and mentor. Experience in, or in-depth understanding of, membership organizations preferred. 

We offer a competitive salary, comprehensive benefits including medical, dental, 403(b) retirement plan, winter break starting December 25th through January 1st, PTO and more.  Conveniently located at Dupont Metro.  Please send cover letter, resume and salary requirements to resumes@osa.org.