Jobs at OSA

OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

To apply for a position, please send resume and cover letter to or fax them to +1 202.223.1096.

Current Employment Opportunities

Director, Corporate Membership - Replacement
Director of International Sales, Publishing - New
Marketing Manager, Publishing - New
Meetings Coordinator - New
Program Manager - Replacement
Registration Manager - Replacement
Senior Editorial Development Manger - New
Volunteer Engagement Manager - New



Director, Corporate Membership - Replacement

The Optical Society (OSA) is recruiting for a Director, Corporate Membership. The Director, Corporate Membership develops, builds, and sustains active relationships with industrial constituents within the optics and photonics industry; through strategic sales, marketing, cultivation, and retention activities. The individual in this position interacts and builds relationships with c-level executives and other industry leaders from a variety of industry sectors, including telecom, bio, energy, manufacturing, etc. The individual recommends new programs and benefits to meet the needs of Corporate OIDA Members and the corporate community at-large; and works collaboratively with other members of the Corporate sales team and the Director of Corporate Programs to ensure growth in OSA and OIDA Corporate Membership and related programs. The individual is a participant on and plays a key role in the recruitment of volunteers for several industry-focused committees. This position will focus on the inbound and outbound communication/marketing to sell OSA Industry Development Associate Memberships (including renewals) and Corporate Program Sponsorships.

  1. Provides leadership in establishing and evaluating strategic priorities to align the direction of OIDA Membership Program with OSA’s goals and vision.
  2. Develops and implements OIDA Member recruitment efforts consisting of various strategies and tactics including prospect development, marketing and sales message development, one-on-one telephone solicitation, in-person sales calls, prospecting at industry tradeshows, and other strategies.
  3. Directly secures new OSA and OIDA Corporate Members. Responds to inbound prospect inquiries and makes outbound calls for prospect efforts through personal emails and phone calls.
  4. Directs OIDA Corporate Member renewal efforts. Executes phone calls and personal emails to primary contact and other company contacts to secure membership renewals and works with support staff efforts to do the same.
  5. Oversees administrative functions of the Corporate Member program including maintaining and updating the database of corporate member contacts, renewals, generating new member welcome packets, invoicing of corporate members, report generation, content management for Corporate Memberships areas of and general correspondence/customer service to members.
  6. Develops quarterly goals and executes outreach efforts to meet goals.  Provides regular reports on all sales goals.
  7. Sells sponsorships for Executive Forum, Corporate Webinars, Executive Speaker Series, YP/Student Networking Events, OIDA Workshops, and other Industry Programs.
  8. Prepares marketing emails, updates website with opportunities, conducts follow-up calls, prepares sponsorship proposals, etc. to secure sponsors.  Transitions sold sponsors to designated staff for execution and fulfillment.
  9. Explores and recommends new Corporate Member initiatives, benefits, dues and programs.
  10. Develops strong relations with constituents in the industrial community for volunteer cultivation on committees and programs.
  1. The successful candidate will have B.A. degree or higher, with 3-5 years of membership recruitment required and 8-10 years of sales experience required. Association industry experience preferred.
  2. Ten years of experience working with hi-tech businesses either in a business or nonprofit environment in a marketing, sales or development role.
  3. Five years of association or related experience working with volunteer committees and volunteer association governance. Knowledge of the optics and photonics industry a plus.
  4. Excellent interpersonal skills and demonstrated effectiveness working in a team selling environment while realizing a strategic vision.
  5. Ability to evaluate and express complex ideas clearly in speaking and writing to both internal and external constituents.
  6. Extensive experience with MS Word, Excel, Power Point and database software.
  7. Experience with ACT, Salesforce or other CRM software
  8. Ability to meet deadlines.
  9. Ability to travel.

The Optical Society is a prestigious scientific membership association located at Dupont Circle. OSA’s mission is to promote the generation, application and archiving of knowledge in optics and photonics and to disseminate this knowledge worldwide.  OSA offers a generous benefits package and opportunities for professional growth. OSA is an Equal Opportunity Employer. Please send resume w/cover letter and salary requirements to


Director of International Sales, Publishing - New


The Optical Society (OSA) is recruiting for a Director of International Sales, Publishing. The Director of International Sales reports directly to the Senior Director, Marketing, Publishing   and is responsible for leading OSA’s publishing sales efforts outside the Americas.   More specifically, the Director works with a myriad of regional sales agents outside the Americas to sell OSA’s portfolio of peer-reviewed print and online journals to consortia and individual institutions. 

The major areas of responsibility for this position include:

  1. Identify and lead publishing sales opportunities outside the Americas, cultivating and engaging new clients and achieving annual sales targets for revenue, sales calls, quotes, etc.
  2. Develop and provide a monthly review of the sales pipeline, sales metrics and associated sales trends.
  3. Create annual sales territory plans and gap analysis by country/region no later than Nov 1 of each year.  Ensure successful implementation of territory plans once approved and provide ongoing updates on progress on a monthly basis.
  4. Work with OSA’s regional sales agents to develop relationships with new and existing consortia and successfully negotiate and collect monies on a timely basis from consortia and multi-site license agreements.
  5. Conduct regular conference calls with regional sales agents as well as training on new products/services with regional sales agents’ local sales representatives as appropriate.
  6. Ensure that all consortia and multi-site quotes in territories managed are prepared and distributed to regional sales agents, and then negotiated with clients by Sept 1 of each year.
  7. Retain/upsell those subscribers that are not specifically managed by one of the regional sales agents, primarily in Europe.
  8. Collaborate with the Sr. Marketing Manager, the Director of Data and Customer Analysis and the Sales & Marketing Coordinator to successfully launch and manage the annual renewals program.
  9. Travel to major sales meetings and/or international library meetings outside the Americas as necessary.  Typically 2-3 one-week trips per year.

The successful candidate will have the following requirements & skills:

  1. Four-year college degree
  2. 5-7 years of subscription sales management for an STM journal publisher.
  3. Demonstrated success in growing and managing an international sales agent infrastructure, negotiating consortia and multi-site license agreements, retaining and growing institutional subscriptions, and developing and implementing myriad pricing strategies.
  4. Experience in, or in-depth understanding of volunteer management and/or scientific publishing society organizations preferred.
  5. Dynamic sales representative with budget/analytical skills and the ability and desire to take on increased responsibility over time.
  6. Outstanding ability to establish strong working relationships with a wide variety of constituencies.
  7. Excellent oral and written communication skills; the ability to successfully represent OSA to diverse groups, including developing high quality presentation materials.
  8. Ability to work successfully in a team environment.

OSA offers a competitive salary and benefits. Please send resume w/cover letter and salary requirements to



Marketing Manager, Publishing - New

The Optical Society (OSA), a Washington, DC-based scientific society, is expanding its marketing team in its Publishing Division and is seeking a dynamic individual for its new Marketing Manager position. The position’s primary role is to execute effective marketing and communication plans including email, direct mail, advertising, exhibits, and web-based promotions.  
Primary Responsibilities:

  1. Developing comprehensive marketing plans, schedules, and strategies on an annual basis for assigned journals to drive usage so as to retain existing or acquire new institutional subscriptions and/or to solicit authors to submit to Open-Access journals.
  1. Executing print, email, online, exhibit and multimedia promotional campaigns outlined in the marketing plans to effectively promote select journals and other products and services as assigned. Implementation of the marketing plans includes the development and distribution of email broadcasts; coordinating targeted list development for print or email promotions; and developing marketing materials for exhibits.
  1. Devising and executing strategies that drive usage of OSA’s electronic products and that best meet the needs of its major constituencies, the library market and authors.
  1. Managing the coordination of OSA Publishing marketing materials needed for table tops or larger booth exhibitions at industry trade shows for scientists and/or librarians.
  1. Producing and scheduling web and print OSA Publishing advertisements along with brief product updates for internal or external websites, print publications, or OSA member newsletters.
  1. Executing and analyzing marketing campaigns and presenting results to editors for assigned journals.

Bachelor’s degree required with five to seven years of experience marketing journals preferred. Excellent communication, interpersonal and project management skills required. Candidate must be a high-energy self-motivated person who is detailed oriented with the ability to multi-task on a daily basis in a fast paced environment.
OSA offers a competitive salary and benefits. Send resume w/cover letter and salary requirements to



Meetings Coordinator - New

The Optical Society (OSA) a prestigious non-profit, scientific professional society in Dupont Circle is seeking a Meetings Coordinator for their Conventions & Meetings Department. This position will assist with the Society’s preparation and execution of meeting logistics.

Tasks and Responsibilities

  • Assists with drafting and distributing attendee communication.
Event Marketing & Promotion
  • Drafts and uploads copy for meeting websites and online information.
  • Assists with developing slides for society messaging.
General Logistics Support
  • Provides general assistance to produce effective and timely meeting specs and manage to them.
  • Prepares and contributes to on-site pre-con meetings.
  • Assists in the preparation of poster and session logistics.
  • Prepares pre-con staff packets according to Meetings Team’s requirements.
  • Assists in production of award certificates.
  • Produces and proofs event signage.
  • Coordinates packing and shipping of conference materials.
  • Tracks and reports on hotel pickup reports and performance.
  • Works with Meetings Team to maintain staff and VIP housing lists.
  • Assists Registration Manager with all general registration processes as needed/assigned.
  • Assists in the content development of registration confirmation letters.
  • Coordinates the issuing of visa letters to include collecting contact information, creating form letters and mailing or faxing.
  • Assists in assembling attendee materials, e.g. producing badges and any associated info cards and organizing registration materials for on-site distribution.
  • Trains in and understands the organization’s registration system.
  • Provides backup with key registration tasks such as responding to event inquiries and testing of registration sites.
Vendor Management
  • Assists with preparing RFPs.
  • Compiles incoming proposal responses for review.
  • Assist in finalizing arrangements with various meeting vendors (decorator, audiovisual, hotel, supplies).

Travel/Onsite Execution
  • When needed, ability to travel to meetings to provide on-site staffing support.
  • Assists on-site team to ensure all program and logistics are delivered with high quality and service.
Budgeting and Fiscal Management:
  • Assists in compiling pertinent information needed to development of accurate budgets.
  • Assists in ensuring expenses remain within budget limits and revenue goals are met.
  • Processes event bills and invoices with proper account coding and authorizations.
Other Job Functions
  • Performs various administrative duties including but not limited to:  Preparation of, proofing and editing correspondence; coordinating mailings; responding to routine questions and requests for information.
  • Other duties as assigned.


  • 2-year Meeting Management certificate, Bachelor’s degree or equivalent experience.
  • Experience with Microsoft Office 2010.
  • High degree of professionalism in deportment and image.
  • Positive attitude and ability to be self-motivated.
  • High level of attention to detail and seeing projects through to their completion.
  • Ability to prioritize and handle a variety of projects simultaneously.
  • Ability to work effectively both individually and on a team.
  • Strong written and verbal communication and interpersonal skills.
  • Ability to learn new technologies and processes quickly.
  • Ability to travel at least 10%.
  • Ability to lift up to 30lbs.
Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to


Program Manager - Replacement

The Optical Society (OSA) is seeking an experienced Program Manager to manage, coordinate and execute all program development aspects of multiple conferences and meetings.  Position serves as initial and primary liaison to volunteer program planning committees; oversees production of conference program book and proceedings; balances volunteer requests and requirements with financial and performance metrics; works  collaboratively with other program managers to manage, delegate, and balance assignments for support staff. 
Requirements include bachelor’s college degree; excellent verbal, written and interpersonal  communications skills; five plus years’ experience in program development and volunteer management; ability to manage multiple priories; strong organizational skills; Microsoft Office Applications (Word, Excel, PowerPoint); and occasional travel.  Experience with scientific meetings with open call for papers and peer-reviewed programs preferred. 
OSA offers a competitive salary and excellent benefits. Please send your cover letter and resume with salary requirements to Human Resources at



Registration Manager - Replacement

The Optical Society (OSA), a prestigious non-profit, scientific professional society in Dupont Circle, is seeking a registration professional who manages the registration process and provides logistical support for all OSA Conferences & Meetings.

Responsibilities include:

Registration Management

  1. Oversees the development of registration processes and policies, in cooperation with meetings team.
  2. Sets up registrations paths, accounting codes, data fields, registration codes and other information related to registration.
  3. Ensures accurate and proper design of online and paper registration forms.
  4. Tests and ensures functioning of online registration of 3rd party registration software.
  5. Contacts registrants to collect appropriate registration information/data and resolves any registration related issues as needed.
  6. Works closely with OSA Customer Service to provide accurate registration related talking points, fact sheets and procedures for handling inquiries.
  7. Serves as primary contact to customer service team, finance or other internal clients for all registration related questions and issues.
  8. Serves as day to day contact for 3rd party registration vendor.
  9. Manages complimentary and VIP registration.
  10. Ensures registration confirmations and appropriate communications are sent to registrants in a timely manner.
  11. Invoices registrants as required and works closely with accounting to develop and refine process of fee collection and invoicing.
  12. Ensures all registrations are maintained in an organized and accessible state.
  13. Works closely with internal stakeholders and 3rd party registration company to improve the self-service features and functionality of online registration through integrated data management strategies.
  14. Prepares training for onsite temporary staff and volunteers at registration.
  15. Generates and/or oversees the generation of all badges and registration materials.
  16. Oversees and coordinates all registration material shipping.
  17. Manages stuffing process for registration materials.
  18. Staffs on-site registration counter at select conferences.

Database Management

  1. Enters registration applications received through phone calls, the website, mail, and fax.
  2. Processes transactions accurately and efficiently.
  3. Reviews daily issue reports and reconciles any errors/omissions in the registration data with the organization’s Finance department as appropriate.
  4. Regularly reviews demographic and information with Director of Data Reporting and Planning Analysis to ensure best practices and consistency in data collection during registration.
  5. Works with OSA’s IT/Database administrator to ensure accurate and timely transfer of registration data into organization’s membership database to ensure proper collection of historical registration data.
  6. Continuously evaluates, measures, and improves registration processes, procedures and documentation.

Reporting & Integration

  1. Tracks registration numbers and provides weekly reports.
  2. Works with IT and stakeholders on all registration integrations caused by onboarding a new product/service/vendor, upgrades to products that impact registration systems, etc.
  3. Provides registration reports to senior staff.
  4. Conduct database wrap-up and reconciliation of income with finance department during and post-event.

On-Site Registration Management

  1. Generates and/or oversees the generation of all badges and registration materials.
  2. Oversees and coordinates all registration material shipping.
  3. Ensures registration materials/participant packages are prepared and shipped.
  4. Manages stuffing process for registration materials.
  5. Staffs on-site registration counter at select conferences.

Other duties as assigned



  1. Bachelor’s degree required.
  2. Minimum 2 years experience in the meetings industry preferred.
  3. Prior work experience with registration and membership databases.
  4. Experience with Microsoft Office 2010.
  5. Ability to work both independently and as a team player.
  6. Strong written and verbal communication and interpersonal skills.
  7. Strong follow-up and time management skills.
  8. Ability to travel 15-20%.
  9. Ability to lift up to 30lbs.

OSA offers a competitive salary and benefits. Please send resume w/cover letter and salary requirements to



Senior Editorial Development Manager - New

The Senior Editorial Development Manager coordinates activities for a portfolio of OSA’s open access and subscription journals, providing input and data for strategies to improve the Journals’ reputation in the community, standing in the marketplace and ultimately their impact on OSA’s finances. The position supports the Sr. Publisher to work with the Editors in Chief to attract and retain authors, to ensure the Journals’ topic scopes evolve to include emerging research areas, and to maintain or improve key journal metrics. Other responsibilities include preparing reports on OSA’s editorial trends for the Board of Editors and Publishing Senior Team along with monitoring editorial trends for competing journals. The position also manages a portfolio of OSA’s partnered titles and supports the associated oversight committees and contract negotiations for partner journals.
Primary Responsibilities:

  1. Editorial Support
    1. Develop and maintain excellent working relationships with Editors in Chief, Deputy Editors and other editorial board members.
    2. Support strategies to improve the key performance metrics and reputation of each journal in the portfolio.
      1. Prepare for and conduct monthly status calls to discuss journal performance and strategies with each Editor in Chief. Follow-through on action items.
      2. Work with Sr. Publisher and Editors in Chief to develop editorial plans and monitor progress made towards fulfilling the plans.
      3. Help the Editors in Chief solicit special issues on engaging topics, prepare proposals for the Board of Editors and coordinate review of unsolicited proposals.
      4. Coordinate the schedule of special issues with the editorial office to maintain time lines and prevent a backlog of feature papers.
      5. Monitor trends of monthly top downloads to determine hot topics and work with Editors in Chief and Sr. Publisher to develop initiatives to take advantage of the findings.
      6. Work with the Sr. Publisher and Editors in Chief to identify new content features for the journals and develop implementation plans.
    3. Track the performance statistics of editors and consult with appropriate staff or journal editors to resolve problems.
    4. Analyze trends in submissions, published papers and topic coverage and identify opportunities and/or weaknesses.
    5. In conjunction with Sr. Publisher support periodic ad hoc reviews—review of journal scope, editorial structure, policies, procedures, performance statistics, author and reader satisfaction.
    6. Maintain regular interaction with peer review managers and managing editors to keep abreast of journal operations.
  2. Competitive Analysis
  1. Monitor the activity of select commercial and society publishing competitors to track new journal launches, special issues, editorial boards, time to publication, Impact Factors, etc.
  2. Help identify top authors in the optics and photonics community as well as related communities to receive solicitations to publish in OSA Journals.
  3. Analyze trends in the Journal Citation Reports statistics for OSA Journals and competitors.
  4. Keep abreast of other performance metrics (GoogleScholar, Scopus, Altmetrics, etc.).
  1. Administration
    1. Monitor the performance of OSA’s partner journals, including OSA financials; facilitate status calls for OSA-managed partner journals; and participate in contract negotiations.
    2. Ensure the journal websites for OSA’s partner journals are kept up-to-date.
    3. Prepare and update presentations on OSA Publishing activities used by editors and other OSA volunteers in their travels.
    4. Provide content for the Editors’ Newsletter as appropriate.
    5. Support the efforts of Editor in Chief selection committees.
  1. Bachelor’s degree and a minimum of five years of experience in scientific publishing required. Familiarity with research publication in physics-related journals is preferred.
  2. Experience in successfully managing the expectations of editorial boards or other external clients desired.
  3. Basic knowledge of print and electronic publishing is required.
  4. Project management experience desired.
  1. Excellent interpersonal skills required to collaborate effectively with internal and external contacts at all levels; e.g. authors, editors, OSA governance, OSA Publishing Senior Team and internal OSA staff in multiple departments.
  2. Outstanding writing and oral communication skills. Strong public speaking ability and presentation skills desired.
  3. Ability to take the initiative and manage multiple priorities in a professional and cooperative manner while successfully responding to changing demands.
  4. Strong conceptual and problem-solving abilities required.
  5. Proficiency using Microsoft Office applications is required.
  6. Willingness to work in excess of established work-week when needed.

OSA offers a competitive salary and benefits. Please send resume w/cover letter and salary requirements to


Volunteer Engagement Manager - New

The Optical Society (OSA) is recruiting for a Volunteer Engagement Manager. The responsibilities of the  Volunteer Engagement Manager includes coordinating OSA volunteer programs such as the OSA Elections, and providing administrative support related to OSA’s governance activities. The incumbent is responsible for i) researching, recruiting and building relationships with the volunteer community; and ii) management of governance and selected volunteer events/activities.  In addition, they will perform a range of complex administrative duties as well as manage key volunteer programs for the Society. The position requires an individual who can succeed in a fast-paced environment and can maintain and strengthen the operational efficiencies of the department.

  1. Volunteer Relations-Ongoing research, recruiting and relationship-building with leading scientists and business professionals, e.g., identification/cultivation of thought-leaders in targeted fields, ensuring that volunteers continue to be engaged in OSA activities when their current terms expire, enhancing database profiles for members/prospects, periodic outreach to key volunteers/VIPs (correspondence, holiday cards, activity updates); and executive-level reporting on volunteer participation, demographics, survey feedback, etc.  
  2. Communications – Support Volunteer Relations by drafting correspondences and anniversary recognition materials (certificates, congratulatory notes, letters, reports), and records management. Prepare draft invitation lists for various events/meetings. Assist with mailing of Holiday and Chinese New Year Cards. Draft notes for all Board/committee correspondences.                                                                            
  3. Governance Support – Provide administrative support for OSA Board of Directors in the form of creating (and shipping) background materials (both paper and electronic) for board meetings, update Board and Executive Committee rosters, preparing on-site slides for Board and Executive meetings, assist with on-site logistics, create tent cards for meetings, update officer job descriptions, take minutes during board meetings, track action items, update motion log, scan and archive board books and minutes, update website with new board member bios. Draft pre-call agendas for the Executive Committee and the Board. Serve as point person for updates to governance information on Society’s website and within database (Volunteers/Committees/Councils). Support the Executive Office with key Governance meetings such as Winter Leadership, Strategy Week, CLEO, FiO, etc. Process and track expense reports for non-board travel. Manage new member orientation materials and meetings. Assist with updates/reminder messages/action item follow up both internally and externally. Track conflict of interest forms for Board members. 
  4. Special Programs –Assist with management of programs to include the planning, budgeting, coordination and implementation of the International Year of Light and OSA Centennial celebration activities. The incumbent will support other programmatic areas as needed (i.e., programs require cross-departmental efforts especially in the areas of special events, marketing/communications and fundraising). 
  5. Election – Staff liaison to the Tellers Committee. Coordinate all aspects of the OSA Election to include candidate materials, vendor liaison, promotion, logistics, monitoring of voting, and preparing materials for Tellers Committee and Board of Directors. Serve as staff liaison to assigned Committees including but not limited to: budget planning, communications, planning timeline, facilities set-up, program, and program participants. The incumbent will attend all meetings and any special events that pertain to his/her Committees.  
  6. Other: Provide limited coverage of Executive Office when CEO special assistant is out of the office. Maintain governance section on shared community drive.


  1. Four year college degree
  2. 5+ years working with volunteer management and committee governance
  3. Project management experience
  4. Outgoing, high energy approach to staff and volunteers
  5. Strong written and verbal communication and problem solving skills
  6. Proficiency in Microsoft office/Windows, database applications
  7. Multi-task oriented with excellent organizational skills
  8. Ability to establish and maintain record-keeping system and files
  9. Excellent interpersonal skills and demonstrated effectiveness working in a team environment
  10. Ability to travel 3-4 times per year.

Located in the Dupont Circle neighborhood of Washington, DC, OSA offers a competitive salary and excellent benefits. Please send cover letters and resumes with salary requirements to