OSA Careers

OSA is a great place to work! With its attractive benefits package, community atmosphere and stimulating environment, the Society offers diverse and challenging opportunities for personal and professional growth. OSA fosters a productive environment in which all employees are valued as a vital part of the Society and deliver quality service to external and internal community, in compliance with all legal requirements.

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Current Employment Opportunities

Meetings Manager

Prestigious scientific association seeks experienced Meetings Manager. Responsible for management and execution of multiple size meetings including one citywide conference.

Overall management of meeting includes: meeting staff management, budgets, contracts, scientific technical papers management, logistics, marketing, and communications. Primary liaison with program planning committees: organize, implement and evaluate specialized meetings in response to committee/member needs. Association background and 5 years experience in meeting planning required. Travel is required. Great Dupont Circle location, competitive salary and benefits! Please send resume with cover letter and salary history to resumes@osa.org.

Building & Mailroom Operations Assistant

Prestigious Dupont Circle scientific society seeks highly motivated, organized and detail-oriented individual to be our Building and Mailroom Operations Assistant primarily responsible for the daily administration of a fast-paced building and mailroom.  Must be able to manage various projects, including large mailing and duplicating requests, routine building requests, and have a creative and energetic attitude.  Duties include: organizational management, record maintenance, collection/distribution/shipment, building access control, supplies monitoring and beyond!  High school diploma or equivalent.  Ability to use copy & mailroom equipment, lift more than 40lbs., Microsoft Office and shipping software.  Send resume and cover letter with salary req. to resumes@osa.org.

Program Editor

Scientific association seeks a project manager/editor to coordinate the technical programs of scientific meetings and manage the timely and accurate production of meeting publications. This full-time position requires the ability to manage multiple deadlines and prioritize projects, the flexibility to work independently and within a team, excellent oral and written communication skills, attention to detail, polished editorial skills, and proficiency in Word and Excel (experience with Adobe Acrobat and web-based workflow management systems preferred). Bachelor’s degree and 3-5 years related professional experience strongly preferred. This opportunity offers a convenient Dupont Circle location, a congenial work environment, and generous benefits. Some overtime and travel may be required. Please send your resume and salary requirements to resumes@osa.org.

Administrative Specialist, Sales

Prestigious international scientific society is looking for a Sales Administration Specialist.  Candidate is responsible for coordinating database and financial functions for pre and post Convention Sales office operations. Will coordinate post-sale fulfillment of all sponsorship benefits, ad trafficking, and trade details, including the collection and communication of specifications and deadlines, artwork and materials, print production orders and shipping arrangements.  Maintains detailed tracking mechanisms for all tradeshows. Coordinates RFP process for all sales-related outsourced services and serves as the primary liaison with vendors.  Responds to inbound sales lead queries for sponsorship, meeting space and advertising.

Successful candidate will have 3-5 years tradeshow experience, association experience preferred. Supervisory experience required. Ability to travel required. Required proficiency in Microsoft Office. College degree preferred. Experience with ACT or other contact management software packages, ExpoCad or other space-draw programs, InDesign, and Photoshop a plus.

OSA offers a competitive salary and benefits package. Please send your resume and salary requirements to resumes@osa.org.

Director, Publications Sales

Prestigious international scientific society seeks a highly experienced individual to direct new-sales program in thriving publications portfolio.  
 
Successful candidate will lead  the development and implementation of new sales efforts for all library and corporate publication subscription sales. Will provide input to new business development initiatives aimed at increasing revenues (e.g. market research studies). Will work collaboratively to develop and secure consortia sales prospects. Will provide feedback from librarian and corporate community regarding trends affecting current and prospective customers.  

Successful candidate will have B.A. preferably in either business/marketing  or library science. Sales success in the science/technical/medical arena/engineering, especially STM book sales, preferred. Proficient in Microsoft Office. Ability to travel required. Excellent oral and written communication skills required.  

OSA offers a competitive salary and benefits package.  Please send your resume and salary requirements by email to resumes@osa.org.

Deputy Senior Director, Conventions & Meetings

Prestigious international scientific society is looking for a Deputy Senior Director, Conventions & Meetings. Successful candidate will advise Senior Director on budget, contract and operational issues. Manage 8+ staff responsible for planning and organizing scientific topical meetings and annual conferences. Execute departmental and organizational long-rang plans and objectives.  Oversee the planning and successful execution of OSA’s scientific topical meetings and annual conferences (ranging from 100 to 12,000 attendees). Assist in developing and managing financial responsibilities and other non-dollar benchmarking. Personnel related issues, including supervision, coaching and professional development of department staff.

Successful candidate will have a four-year college degree. Master’s degree is preferred.  7+ years expertise with all aspects of planning meetings, conferences and exhibits, & 4-5 years experience in association management. Must have excellent written and oral communication skills. Ability to travel is required. Ability to handle multiple tasks and deadlines simultaneously. Strong focus on team-building. Strong skills as coach and mentor.

OSA offers a competitive salary and benefits package. Please send your resume and salary requirements to resumes@osa.org.

Computer Support Specialist

Do you have solid computer support skills and a desire to work in a challenging and rewarding technical environment?  Prestigious international scientific society established in 1916 offers an excellent opportunity to learn and grow both technically and professionally in a progressive organization. Responsibilities include providing computer software and hardware support in a network environment of Windows XP Professional and Macintosh workstations and laptops, with Windows 2003 servers and HP LaserJet printers, providing network help desk services including installing and troubleshooting hardware and software, performing A/V setups and maintaining the hardware inventory. Software environment includes Microsoft Office 2003, Exchange 2003 and Outlook, web browsers and tools, and Visual Basic and SQL Server database tools. 

Successful candidate will have strong people skills, administrative, organizational and analytical skills, and the ability to work independently. Must have experience with Windows XP and Mac OS X, and Office 2003. Experience with Office 2007 is a plus. 1-2 years of experience in a Microsoft-based LAN environment & college degree preferred. Please send your resume and salary requirements by email to resumes@osa.org. Resumes without salary requirements will not be considered.

To Apply

To apply for a position, please send resume and cover letter to resumes@osa.org or fax them to 202.223.1096.