Submission Guidelines
OSA is no longer accepting postdeadline submissions for the 2010 17th International Conference on Ultrafast Phenomena (UP).
Adherence to the instructions for preparation of the abstract and summary is imperative. Emailed or faxed submissions will not be accommodated. Failure to complete any of the requirements could result in rejection of a submission. Submission and registration is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
Summaries should be prepared according to the guidelines below and should be submitted electronically in PDF format.
Style Guide
Submission Requirements
Modes of Presentation
Publications
Proceedings
If you have any questions regarding the paper preparation and/or submission process, please contact OSA Technical Papers staff at 1.202.416.6191 or email cstech@osa.org.
Style Guide
This style guide is a reference for all submitting authors and has remained consistent with past years' Proceedings format and style.
Please follow the style guide when preparing your summary. In addition, please make sure that the file contains no non-English font packages (for example, Japanese fonts, Korean fonts, Chinese fonts, etc.) in the body of the summary as well as in all figures and tables. Any characters in these fonts may not be viewable by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic, and MS-Mincho.
The paper is required to be 3 pages long including all text, figures, and references. Color figures are prohibited. Limit the authors' affiliations to contain the department, university, city and country only instead of full mailing addresses. Provide one email address for author contact. Use upper case inline headings (and optional lower case sub-headings) as shown in the examples. Do not alter the font, font size, page settings, paragraph spacing, line spacing, etc.
- Word processor users (like Microsoft Word) are asked to use the template proceedings_up10.rtf. Convert your output to PDF using print quality settings and DIN A4 paper format.
- LaTeX users are asked to use the template proceedings_up10.tex (together with the oupup10.cls class file) and use pdflatex to compile the PDF to be uploaded.
NOTE: If your postdeadline submission is accepted, the summary can be submitted as is to the Proceedings. No reformatting is needed.
Submission Requirements
35-word Abstract
The 35-word abstract should be a brief summary of the work. If the submission is accepted for presentation, this 35-word abstract will be included in the Conference Program Book.
3-page Paper
The three-page paper is a summary of the author's work and, if accepted for presentation, will be included in the Postdeadline Papers book. The style guide provides a visual representation of the paper format and must be followed carefully.
Copyright License Agreement
The submission process includes electronically signing a copyright license agreement. The submitting author, as agent on behalf of all contributing authors, must type his/her full name in the field provided. No additional mailed documentation is required. If your institution prohibits you from signing the agreement, please contact OSA Technical Papers staff at 1.202.416.6191 or email cstech@osa.org.
OCIS Codes
As part of the submission process, authors will be asked to indicate which of the several broad optics categories best characterizes their paper. A list of OCIS codes can be found here: www.opticsinfobase.org/submit/ocis/.
Presentation Preference
Postdeadline presentations will be presented orally.
Modes of Presentation
The program committee is planning both oral and poster sessions. The abstract and summary of accepted oral and poster papers are published in the same manner in the Conference Program Book and the Technical Digest CD-ROM. On the electronic submission form, all authors will be asked to indicate their presentation format preference (see Requirements section above).
Oral Sessions
Oral sessions will be comprised of accepted contributed presentations as well as invited presentations and tutorials, if applicable. The length of each presentation type will be communicated in the official notification sent to corresponding/presenting authors. Generally, contributed presentations are 15 minutes, invited presentations are 30 minutes, and tutorials are 45 minutes to 1 hour.
Poster Sessions
Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, each author is provided a 4-foot high x 8-foot wide (122 cm x 244 cm) bulletin board on which to display a summary of the paper. Authors must remain in the vicinity of the bulletin board for the duration of the session (generally 60-90 minutes) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment. Those requiring such equipment should refrain from requesting the poster only or poster preferred formats on the submission form.
Publications
Conference Program
The Conference Program will be available on the web in April 2010. Authors submitting papers, past meeting participants and current committee members will be notified by email when the Conference Program is available. At the meeting, each registrant will receive one copy of the Conference Program book.
Technical Digest on CD-ROM
The Technical Digest will contain the PDFs of summaries, as submitted by the authors, of papers presented during both the meeting; the Technical Digest will be produced on CD-ROM. At the meeting, each technical registrant will receive a copy of the Technical Digest on CD-ROM. Extra copies can be purchased at the meeting for a special price of US $75. Papers included on the Technical Digest and presented at the meeting will be archived in OSA's Optics InfoBase after the meeting.
Conference Proceedings
Oxford University Press will be publishing the Proceedings. The Proceedings will include full manuscripts of the presented papers. The Proceedings is included in the registration fees for all member and nonmember registrants.
Manuscript instructions will be emailed to the presenting author for the submission in mid-May. If you are the presenting author and have not received an email regarding submission to the Proceedings, please contact Andre Wobst at up10@sciconf.org.
Instructions for the Proceedings of the Ultrafast Phenomena Conference 2010
Publication in Ultrafast Phenomena XVII, as in the past, involves the preparation of a manuscript to be published by Oxford University Press. All papers must follow the same format and style to meet the conditions for publication. These conditions are set to allow for a uniform appearance within the final volume. The paper is required to be 3 pages long including all text, figures, and references. Color figures are prohibited. Limit the author's affiliations to contain the department, university, city and country only instead of full mailing addresses. Provide one email address for author contact. Use upper case inline headings (and optional lower case sub-headings) as shown in the examples. Do not alter the font, font size, page settings, paragraph spacing, line spacing, etc.
- Word processor users (like Microsoft Word) are asked to use the template proceedings_up10.rtf. Convert your output to PDF using print quality settings and DIN A4 paper format.
- LaTeX users are asked to use the template proceedings_up10.tex (together with the oupup10.cls class file) and use pdflatex to compile the PDF to be uploaded.
Please file the signed contributors agreement for your proceedings paper.
NOTE: If you submitted a postdeadline submission and it is accepted, the postdeadline summary can be submitted as is to the Proceedings. No reformatting is needed.
Submit Your Proceedings Paper
Deadline: July 30, 2010 2:00 p.m. MDT
In case of questions regarding the paper preparation or upload, contact Andre Wobst at up10@sciconf.org
