Housing and Travel
About Snowmass Village
Snowmass Village, Colorado, is like the shy neighbor who turns out to be vivacious upon closer acquaintance. Steeped in ranching history, defined by its scenic mass, flanked by charming boutiques, restaurants, and accommodations, this town offers more potential for mountain stories than ever before. One needs only to glimpse the grand splendor of Mt. Daly and the faces of people coming off the slopes year-round to understand that this town's core lies amidst a fertile landscape of adventure and rejuvenation.
We look forward to welcoming you!
Additional information about Snowmass, Colorado may be found at the following websites:
www.snowmassvillage.com
www.aspensnowmass.com
www.silvertreehotel.com
www.aspenchamber.org/
Hotel Reservations
Housing Deadline: June 25, 2010
A block of sleeping rooms has been reserved for the convenience of the International Conference on Ultrafast Phenomena attendees at the Silvertree Hotel.
The meeting rates are:
|
Single Room |
USD $ 145 |
| Double Room |
USD $ 145 |
| Extra Person Charge |
USD $ 25 |
Complementary Wireless Internet service will be available to guests who book within the OSA group block.
Online group bookings are not available at this time with the Silver Tree Hotel. Reservations may be made by phone, fax or email.
Government Rates can only be requested by calling the Silver Tree Hotel at 1 800.525.9402
- Phone:
Call toll-free at 1 800.525.9402 or direct at +1 970.923.7614 and requesting The Optical Society or International Ultrafast Phenomena Conference group rate.
- Email:reservations@silvertreehotel.com
- Fax: +1 970.923.5494
Complete the Silver Tree reservation form. Any incomplete information will create delays in processing your hotel reservation. An email or faxed confirmation will be supplied to you once your room is booked.
Silvertree Hotel accepts American Express, Carte Blanche, Diners, Discover, Master Card and Visa. (deposits, etc).
A deposit of one night's room and tax is due at the time of booking. The balance due will be charged upon check-in. Cancellations must be made with the Silvertree Hotel 7 days prior to arrival date to receive a refund of the deposit.
The Silvertree Properties
100 Elbert Lane
Snowmass Village, CO 81615
US
Tel.: +1 970.923.3520
Fax: +1 307.733.408
Travel / Letters of Invitation:
Attention Nationals and Citizens of Visa Waiver Program countries:
Electronic System for Travel Authorization (ESTA)
As of 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries will be required by law to obtain a travel authorization prior to initiating travel to the United States under the VWP. This authorization may be obtained through the Electronic System for Travel Authorization (ESTA), a free internet application administered by the Department of Homeland Security though a U.S. government Web site.
Register Online for entry to the United States
Visa Waiver Program Frequently Asked Questions
Letters of Invitation:
The application process for an international visa can take up to six months or more. You will need to apply for your visa as early as possible, but no later than three months before you wish to enter the US.
One factor that increases the processing time is the personal interview, now required for most applicants as a standard part of visa processing. As soon as you know that you will need a visa for travel, you should contact the embassy or consulate to schedule an appointment for screening.
Individuals requiring letters of invitation to obtain travel visas may contact OSA directly by one of the following methods:
- Online: Letter of Invitation Request Form
- Fax: +1 202.416.6100
- Mail:
Optical Society of America, Meetings Department
2010 Massachusetts Ave. NW
Washington, DC 20036
In all requests please include the following:
(When requesting letters for more than one individual, please include all information stated above for each person.)
- Your full name as it appears on your passport
- Your complete mailing address
- Your phone and fax numbers
- Indicate which meeting you will be attending
- If you are presenting a paper, include the title and the session in which that paper will be presented
- If you are exhibiting, please indicate that in your request
- Individuals from China should include the passport number, the date of birth and the gender of each person requesting an invitation letter
- Indicate which meeting you will be attending
All letters of invitation will be sent by airmail or by fax unless a Federal Express account number or credit card number with expiration date is provided on the original request. Please allow ample time for processing requests. OSA is not able to contact US or Canadian Embassies in support of an individual attempting to gain entry into the host country to attend an OSA meeting.
Weather:
Snowmass Village has approximately 300 days of annual sunshine. Summers are mild with July being the warmest month. Temperatures can vary about 30 degrees between night and day.
Electricity:
Standard 120v/60c voltage electricity is used in hotels.
Time Zone
Snowmass, Colorado is located in the Mountain Time Zone.
Currency:
The local currency is the US dollar. Credit cards are widely accepted. Traveler's checks are accepted at many businesses. For the latest currency exchange click here.
Transportation
Airline Travel
OSA has appointed American Airlines the official airlines for the International Conference on Ultrafast Phenomena in Snowmass, Colorado, July 18-23, 2010. Discounted air travel is available. You may visit the American Airlines website at www.aa.com to search for available flights and use the authorization code 7770AA to receive your discount. You may also call the American Airlines Meeting Services Desk directly at +1 800.433.1790 for assistance with reservations and ticket purchases.
Please note, American Airlines does not fly directly into Aspen/Pitkin County Airport. The closest city American Airlines serves is Colorado Springs Airport (COS) located 4 hours by car from Snowmass, CO.
Area Airport
The local airport is Aspen/Pitkin County Airport (ASE). A helpful link below takes you to the ASE Homepage.
Silvertree Hotel offers a complimentary ASE airport shuttle for all guests of the Hotel! More transportation options to Snowmass, CO are available here.
Rental Cars
Avis Rent-A-Car is pleased to offer low rates with unlimited mileage to participants attending UP 2010 meeting. For Avis contact 1.800.331.1600 and refer to the Avis Worldwide Discount Number D004076. Reservations may also be made online at Avis.
Driving Directions
From the Aspen Airport
Leave the airport by the main exit/entrance and turn left (north, towards Glenwood Springs) onto Hwy. 82. Travel for approximately 2 miles. Turn left onto Brush Creek Road at the first traffic light, following signs toward Snowmass Village/Snowmass Ski Area. See “From intersection of Highway 82 & Brush Creek Road” below.
East of Aspen/ Denver
Take I-70 west to Glenwood Springs. Take Exit 116 at Glenwood Springs, follow the signs for Highway 82 (right at 1st traffic light, right again at 2nd traffic light, onto Grand Ave./ Highway 82, crossing bridge over Colorado River), toward Aspen. Follow Highway 82 for approximately 38 miles. DO NOT turn at the first sign for Snowmass (note mileage); this will take you to “Old Snowmass.” Follow the signs for Snowmass Village/Snowmass Ski Area. Turn right onto Brush Creek Road at the traffic light (just after mile marker 35), following signs toward Snowmass Village/Snowmass Ski Area. See “From intersection of Highway 82 & Brush Creek Road” below.
East of Aspen/ Alternate Denver Route
Take Colorado Highway 24 from the south or Route 91 from the north (south from Copper Mountain off of I-70 to Hwy. 24). Between Leadville and Buena Vista, turn west on Hwy. 82, crossing Independence Pass. PLEASE NOTE: Independence Pass is open only in the summer months. While it is a paved 2-lane highway, in places it is extremely narrow, winding, and exposed and should be driven cautiously. Follow Hwy. 82 through Aspen. Approximately 4 miles west of Aspen, turn left onto Brush Creek Road at the traffic light, following signs toward Snowmass Village/Snowmass Ski Area. See “From intersection of Highway 82 & Brush Creek Road” below.
West of Aspen/ Grand Junction
Take I-70 east to Glenwood Springs. Take Exit 116 at Glenwood Springs, follow the signs for Highway 82 (right at 1st traffic light, right again at 2nd traffic light, onto Grand Ave./Highway 82, crossing bridge over Colorado River), toward Aspen. Follow Highway 82 for approximately 38 miles. DO NOT turn at the first sign for Snowmass (note mileage); this will take you to “Old Snowmass.” Follow the signs for Snowmass Village/Snowmass Ski Area. Turn right onto Brush Creek Road (just past mile marker 35) at the traffic light, following signs toward Snowmass Village/Snowmass Ski Area.
Local Transportation
Grey Line Colorado is the Official Ground Transportation Partner of Aspen/Snowmass, is available from Denver International Airport (DIA) and Eagle Airport to Aspen/Snowmass as well as various locations in the area. For direct reservations and information, please visit www.ridegrayline.com or +1 877.277.3690 or +1 970.544.2057.
