Author and Presenter Information
Select the relevant step in the timeline below to find more information on the topic.
Author Timeline
| December 2009 |
Call for Papers Opens |
| By February 17, 2010 |
Prepare and Submit Your Work to the Meeting |
| February 17, 2010 (12:00 noon EST, 17.00 GMT) |
Abstract and Summary Submissions Due |
| Late February/Early March 2010 |
Peer Review |
| March 2010 |
Program Committee Meeting/Decisions |
| Early April 2010 |
Authors Notified of Committee Decisions |
| By April 5, 2010 |
Eligible Students: Apply for a Student Travel Grant |
| Early April 2010 |
Online Program Planner Available |
| By May 16, 2010 |
Prepare and Submit Your Proceedings Manuscript |
| May 16, 2010 |
Proceedings Manuscript Deadline |
| By May 17, 2010 |
Register for the Meeting |
| June 2, 2010, 12:00 p.m. noon EDT (16.00 GMT) |
Postdeadline Abstract and Summary Submissions Due |
| Week of June 4, 2010 |
Postdeadline Submissions Peer Review |
| Week of June 4, 2010 |
Postdeadline Authors Notified of Committee Decisions |
| June 13-17, 2010 |
Present at the Meeting |
| By July 9, 2010 |
Presented Papers Available in Optics InfoBase |
| September 2010 |
Proceedings Volumes Mailed |
Prepare and Submit Your Work to the Meeting
Deadline: February 17, 2010 (12:00 noon EST, 17.00 GMT)
The submission deadline has passed. If you have new and significant material, you are encouraged to submit a Postdeadline paper for consideration.
Peer Review
Submissions to OSA meetings undergo a peer review conducted by the members of the Technical Program Committee. The results of the peer review translate into presentation selections and topic-driven technical sessions for the meeting. Maintaining a thorough peer review process ensures the high quality of the presentations offered at the meeting. Summaries, as submitted by the authors, of all accepted papers will be included on the Technical Digest CD-ROM distributed at the meeting. Summaries of all presentations made at the conference will be archived in Optics InfoBase after the conference.
Program Committee Meeting/Decisions
The Technical Program Committee meets, either in person or online, to determine which submissions will be accepted for presentation and then to group those accepted presentations into sessions. The decisions of the program committee meeting, regarding both acceptance and scheduling, are final.
Authors Notified of Committee Decisions
After the Technical Program Committee meeting, the corresponding/presenting author will receive official notification of the committee's decision. This notification will come from osa@abstractsonline.com. It is important that you add this address to the "safe list" in your email software to ensure that you receive the notification. Note that the notification is sent to only the corresponding/presenting author, and that author is expected to share the notification with any co-authors. The decisions of the program committee meeting, regarding both acceptance and scheduling, are final.
Eligible Students: Apply for a Student Travel Grant
Deadline: April 5, 2010
The OSA Foundation is pleased to offer travel grants to students working or studying in a qualifying developing nation who plan to attend International Optical Design Conference (IODC). Go to the OSA Foundation Travel Grant page for details on criteria and application requirements.
The online program planner is available a few days after author notifications are sent. The online program planner allows you to browse speakers and the agenda of sessions and perform simple and advanced searches to identify parts of the program that are of interest to you. Use the online program planner to build a custom itinerary-not only can you plan and print your personal itinerary before coming to the meeting, you can also add your itinerary to your electronic calendar, download it to a personal mobile device or email it to a friend or colleague who might be interested in attending the meeting.
Prepare and Submit Your Proceedings Manuscript
Deadline: May 16, 2010
SPIE, in conjunction with OSA, will be publishing the IODC Proceedings. The Proceedings will include full manuscripts of the presented papers. Proceedings are included in the registration fee for full regular member and nonmember registrants. Copies of the IODC Proceedings are available for purchase for students and others in advance of the meeting only. The printed version of the IODC Proceedings is available for US $70 and a CD-Rom copy is available for US $50. The price for CD-Rom and Printed Proceedings is US $75.
Full manuscripts will be Chair/Editor-approved and published in the Proceedings of SPIE and in the SPIE Digital Library and OSA's Optics InfoBase. Manuscript instructions will be emailed to the corresponding/presenting author for the submission once notified of acceptance. Authors must be authorized to transfer copyright of the manuscript to SPIE or provide a suitable publication license. Authors reserve the right to expand and revise the manuscript for future publication. Only papers presented at IODC will be published in the conference Proceedings, SPIE Digital Library and OSA's Optics InfoBase. Note that the Proceedings is a post-meeting volume and will be published approximately 4-6 weeks after the meeting.
To submit your Proceedings manuscript, follow the instructions below:
- Review the Submission Guidelines and prepare your submission according to the instructions.
- Complete and return the copyright form.
- Log on to the submission site to complete your submission. Note that the submission site for the Proceedings manuscript is NOT the same as the submission site for the abstract and summary.
- If you have questions about your Proceedings submission, contact Jenny Woods at SPIE at +1 360 685 5482 or email JennyW@SPIE.org.
Prepare to Present at the Meeting
To ensure a successful presentation at the meeting, make sure to remember the following:
- Secure your visa early! Click here for visa application information and invitation letter requests
- Prepare your presentation according to the guidelines:
Make your Housing Arrangements
Secure housing within the official housing block, available through May 11, 2010.
Register for the Meeting
Pre-registration deadline: May 17, 2010. Register before this deadline to take advantage of savings!
Reminder: All presenters and presiders are required to register.
Postdeadline Abstract and Summary Submissions Due
Deadline: June 2, 2010 (12:00 noon EDT, 16.00 GMT)
The purpose of postdeadline papers is to give participants the opportunity to hear new and significant material in rapidly advancing areas. Only those papers judged to be truly excellent and compelling in their timeliness are accepted for postdeadline presentation. If you believe your work meets these requirements, you are encouraged to submit a postdeadline paper by following the instructions below:
- Read the Call for Papers.
.
- Review the Submission Guidelines and prepare your submission according to the instructions, using the provided templates.
- Log on to the submission site to complete your submission.
- If you would like a confirmation of your submission emailed to you, be sure to select this option during the submission process.
- Official notification will be sent to the corresponding/presenting author of accepted presentations by the week of June 7th.
- If you have questions about your submission, call +1.202.416.6191 or send an email to cstech@osa.org.
Postdeadline Submissions Peer Review
All contributed submissions to OSA meetings, including postdeadline submissions, undergo a peer review conducted by the members of the Technical Program Committee. The results of the peer review translate into presentation selections for the meeting. Maintaining a thorough peer review process ensures the high quality of the presentations offered at the meeting
Postdeadline Authors Notified of Committee Decisions
The corresponding/presenting author will receive official notification of the committee's decision. This notification will come from osa@abstractsonline.com. It is important that you add this address to the "safe list" in your email software to ensure that you receive the notification. Note that the notification is sent to only the corresponding/presenting author, and that author is expected to share the notification with any co-authors. The decisions of the program committee meeting, regarding both acceptance and scheduling, are final.
Present at the Meeting
To ensure that the program runs smoothly, all speakers are requested to upload their presentations on the respective session room laptop at least one full coffee break prior to their session.
The meeting rooms will contain the following:
- Laptop computer with Windows XP and Microsoft Office 2000.
- LCD projector
- Podium microphone
- Projection pointer
Mac users should bring along a compatible VGA plug or the cable that converts Firewire to VGA which comes with the purchase of the laptop.
Additional equipment will be made available only by special arrangement. The attendee will be responsible for the cost of any video equipment. Contact the Meetings Department with your request for other equipment.
Please note that Internet access will not be available during your presentation, and due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited.
If you are a presider/session chair, see tips on running a successful session.
Proceedings Volumes Mailed
The Proceedings is a post-meeting volume and will be published approximately after the meeting. You should expect to receive your Proceedings by September 17, 2010. If you do not receive it by this date, please contact Jenny Woods at SPIE at +1 360 685 5482 or JennyW@spie.org.
