Author and Presenter Information
Scroll down to the relevant step in the timeline below to find more information on the topic.
Author Timeline
| October 2009 |
Call for Papers Opens (pdf) |
| By February 22, 2010 |
Prepare and Submit Your Work to the Meeting |
| March 22, 2010 (12:00 noon EST, 17.00 GMT) |
Abstract and Summary Submissions Due |
| Early March 2010 |
Peer Review |
| Mid-March 2010 |
Program Committee Meeting/Decisions |
| Week of March 22, 2010 |
Authors Notified of Committee Decisions |
| By March 29, 2010 |
Eligible Students: Apply for a Student Travel Grant |
| Week of April 5, 2010 |
Online Program Planner Available |
| May 3, 2010 (12:00 noon EDT, 16.00 GMT) |
Postdeadline Abstract and Summary Submissions Due |
| May 16-17, 2010 |
Postdeadline Submissions Peer Review |
| Week of May 24, 2010 |
Postdeadline Authors Notified of Committee Decisions |
| May - June2010 |
Prepare to Present at the Meeting |
| By May 18, 2010 |
Register for the Meeting |
| By May 15, 2010 |
Make Your Housing Arrangements |
| June 7-8, 2010 |
Present at the Meeting |
| By week of June 28, 2010 |
Presented Papers Available in Optics InfoBase |
Prepare and Submit Your Work to the Meeting
The submission deadline has passed.
Peer Review
Submissions to OSA meetings undergo a peer review conducted by the members of the Technical Program Committee. The results of the peer review translate into presentation selections and topic-driven technical sessions for the meeting. Maintaining a thorough peer review process ensures the high quality of the presentations offered at the meeting. Summaries, as submitted by the authors, of all accepted papers will be included on the Technical Digest CD-ROM distributed at the meeting. Summaries of all presentations made at the conference will be archived in Optics InfoBase after the conference.
Program Committee Meeting/Decisions
The Technical Program Committee meets, either in person or online, to determine which submissions will be accepted for presentation and then to group those accepted presentations into sessions. The decisions of the program committee meeting, regarding both acceptance and scheduling, are final.
Authors Notified of Committee Decisions
After the Technical Program Committee meeting, the corresponding/presenting author will receive official notification of the committee's decision. This notification will come fromosa@abstractsonline.com. It is important that you add this address to the "safe list" in your email software to ensure that you receive the notification. Note that the notification is sent to only the corresponding/presenting author, and that author is expected to share the notification with any co-authors. The decisions of the program committee meeting, regarding both acceptance and scheduling, are final.
Eligible Students: Apply for a Student Travel Grant
The submission deadline has passed
The OSA Foundation is pleased to offer travel grants to students working or studying in a qualifying developing nation who plan to attend Applied Industrial Optics: Spectroscopy, Imaging and Metrology. Go to the OSA Foundation Travel Grant page for details on criteria and application requirements.
The online program planner is available a few days after author notifications are sent. The online program planner allows you to browse speakers and the agenda of sessions and perform simple and advanced searches to identify parts of the program that are of interest to you. Use the online program planner to build a custom itinerary-not only can you plan and print your personal itinerary before coming to the meeting, you can also add your itinerary to your electronic calendar, download it to a personal mobile device or email it to a friend or colleague who might be interested in attending the meeting.
Postdeadline Abstract and Summary Submissions Due
The postdeadline paper submission deadline has passed.
Official notification will be sent to the corresponding/presenting author of accepted presentations by May 28, 2010.
If you have questions about your submission, call +1.202.416.6191 or send an email to cstech@osa.org.
Postdeadline Submissions Peer Review
All contributed submissions to OSA meetings, including postdeadline submissions, undergo a peer review conducted by the members of the Technical Program Committee. The results of the peer review translate into presentation selections for the meeting. Maintaining a thorough peer review process ensures the high quality of the presentations offered at the meeting
Postdeadline Authors Notified of Committee Decisions
The corresponding/presenting author will receive official notification of the committee's decision. This notification will come from osa@abstractsonline.com. It is important that you add this address to the "safe list" in your email software to ensure that you receive the notification. Note that the notification is sent to only the corresponding/presenting author, and that author is expected to share the notification with any co-authors. The decisions of the program committee meeting, regarding both acceptance and scheduling, are final.
Prepare to Present at the Meeting
To ensure a successful presentation at the meeting, make sure to remember the following:
- Secure your visa early! View visa application information and invitation letter requests
- Prepare your presentation according to the guidelines:
Pre-registration deadline: May 18, 2010. Register before this deadline to take advantage of savings!
Reminder: All presenters and presiders are required to register.
Secure housing within the official housing block, available through May 15, 2010.
Present at the Meeting
To ensure that the program runs smoothly, all speakers are requested to upload their presentations on the respective session room laptop at least one full coffee break prior to their session.
The meeting rooms will contain the following:
- Laptop computer with Windows XP and Microsoft Office 2000.
- LCD projector
- Podium microphone
- Projection pointer
Mac users should bring along a compatible VGA plug or the cable that converts Firewire to VGA which comes with the purchase of the laptop.
Additional equipment will be made available only by special arrangement. The attendee will be responsible for the cost of any video equipment. Contact the Meetings Department with your request for other equipment.
Please note that Internet access will not be available during your presentation, and due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited.
If you are a presider/session chair, see tips on running a successful session.
